VCM and CCS

OperationalGuide
April 25, 2019
(Office of the Provincial Election Supervisor)
Malita, Davao Occidental
 hello!
I AM
DEXTER JOHN S
LEONES
Acting Election Officer III
COMMISSION ON
ELECTIONS

2
Discussion Flow


Overview VCM

Operations
Basic Troubleshooting CCS
Operations

3
4
• Transmission Plan
• Initialization
• Monitoring of Results
• Importing of Results Operations
• Generating/ Printing of Results (CCS
• Transmission
• Back-up
Day 2
• VCM part and components
• VCM Installation
• VCM Diagnostics Test
• Open Voting


Operations)
• Close Voting (VCM
• Re-zero
• Basic Troubleshooting
Day 1
NETWORK CONNECTIVITY
Diagram Transparency

LEGEND:
FW Firewall
Replication Link (PLDT)
RTR Switch

LB Load Balancer
Replication Link (Globe)
SW Switch

Server

Data Center
Communication Flow

LL Main – LL Main – LL Main – LL Main –

Transparency (Globe) Transparency (PLDT) Transparency (PLDT) Transparency (Globe)

Replication Web Link Globe)

Replication Link Globe)

3G/ DSL/ VPN, MVS&WIT

Globe

3G/ DSL/ VPN, MVS&WIT

Main PLDT Back up
Datacenter Datacenter
TRANSMISSION Flow Website
Server

CENTRAL BACKUP
(Taguig) (Makati)
National Level

NBOC TRANSPARENCY
(Pope Pius)

Regional Level RBOC

(for ARMM only)

Provincial Level PBOC PBOC

City/ Municipal Level CBOC/ CBOC/

MBOC MBOC

Voting Voting
Precinct Level Center Center
1. Consolidation and
Canvassing
System

COMPONENTS

9
Memory Card USB token SIM card
reader Security token Helps
Device to read/ for Board communicate
write external members with the
memory card to transmission
upload data to device
laptop

10
USB Modem BGAN Printer
A device used Broadband Used in printing
for transmission Global Area canvass reports
of Elections Network
Results A transmission
device used for
transmitting
Election Results

11
1. Consolidation and
Canvassing
System

Interface
12
 TITLE BAR

HOMEPAGE

TASK BAR

CCS Interface

13
Task Bar
SHUTDOWN ICON

14
 When CCS is left idle for more than 45
mins. It will time-out

Click the Chrome Browser to open it

again
CHROME BROWSER

Task Bar
CHROME BROWSER

15
Task Bar
SETTING

16
Task Bar Shows
INFORMATION ICON Election Status

17
Task Bar
EXTRACT ICON

18
Task Bar
PRINTER ICON

19
1. Consolidation and
Canvassing
System

Initialization
20
Turn\ the CCS laptop
Connect transmission medium and printer
21
In WELCOME menu, Input USERNAME and
PASSWORD
Click “Log in”
22
1 2

In TOKEN Two BOC members insert

VALIDATOR, USB token and inputs
USERNAME and
PASSWORD 23
1 2

Upon completion The BOC inputs its

and acceptance, the USERNAME and
Election will be PASSWORD,
activated Click “ACCEPT” 24
The screen will The screen will display
display “ELECTION ACTIVATED”
INITIALIZATION at the top panel
REPORT in pdf 25
Print the Click the print icon at the
INITIALIZATION upper right corner of pdf
REPORT viewer
26
Click “Continue”, The BOC shall affix their
and proceed to signature on the report
HOMEPAGE
27
2. Consolidation and
Canvassing
System

Monitoring of
Results
28
Click “MONITOR
TRANSMISSION” in the
HOMEPAGE
29
A list of municipality The colored circle
will be displayed determines the status of
with colored circle transmission
beside 30
 Click the name under column
To monitor the
LOADING of Barangay
RESULTS Polling Place
Precinct 31
To update the status Click refresh icon
of LOADING of
RESULTS,
32
3. Consolidation and
Canvassing
System

Importing of Precinc
Results from VCM
33
Importing of Precinct Results from
VCM
1. For MBOC/ CBOC – The Board shall
received VCM main SD card from the
precinct

2. For DBOC/ PBOC – The Board shall

received a CD labelled “NOT
TRANSMITTED from the city/
municipality
34
Attach the memory Insert the
card reader to the
VCM Main SD card
CC laptop
35
Click the icon at Click “IMPORT” at
the bottom portion the upper right
of HOMEPAGE portion of the
36
Click the panel to
upload transmission
package file
37
 2

1. Click DATA at the left panel

2. Navigate sae event> 1>
result >
s s
s
3. Look for file “results-package.p7m”
4. Click “Open” button 38
The screen returns Click “Import”
to IMPORT
DIALOGUE BOX
39
“The import process If unsuccessfull,
was finished TABULATION NOT
successfully” will be FOUND” will appear
displayed 40
4. Consolidation and
Canvassing
System

GENERATING AND
PRINTING OF REPORTS

41
Generating and Printing of reports

1. Generate and Print

Canvass Report

42
Under CANVASSING Click “Canvassing
module, Management” icon
43
 1

1. Click checkbox 2. Click checkbox beside

beside “Contest the CONTEST/POSITION
name” to generate to generate report for a
report for all selected position only 44
The CCS shall Click on the printer icon
generate and to PRINT the report
display
CANVASS REPORT 45
Once the CANVASS BLUE – Generated
REPORT is GREEN – May be generated
generated, the
PARTIAL button 46
Generating and Printing of reports

2. Generate and Print

Certificate of Canvass
(COC)

47
Under CANVASSING Click “Canvassing
module, Management” icon
48
 2

1. Click “Certificate After clicking any

of Canvass checkbox,
(COC)” 3. Click “Issue”
2. Click the check 49
1 2

The system requires Two members inserts USB

user authentication token and inputs
USERNAME and
PASSWORD 50
The CCS shall Click on the printer icon
generate and to PRINT the report
display Note: 30 copies COC
CERTIFICATE OF 51
Generating and Printing of reports

3. Generate and Print

Statement of Votes
(SOV)

52
Under CANVASSING Click “Canvassing
module, Management” icon
53
 2

1. Click “Statement After clicking any

of Votes (SOV)” checkbox,
2. Click the check 3. Click “Issue”
box to generate 54
The CCS shall Click on the printer icon
generate and to PRINT the report
display Note: 4 copies SOV
Statement of Votes 55
Generating and Printing of reports

4. Generation of
Certificate of Canvass
and Proclamation (COCP)

56
Under CANVASSING Click “Canvassing
module, Management” icon
57
 2

1. Click “Certificate of After clicking any

Canvass and Proclamation checkbox,
(COCP)
3. Click “Issue”
2. Click the check box to
generate report 58
1 2

The system requires Two members inserts USB

user authentication token and inputs
USERNAME and
PASSWORD 59
The CCS shall Click on the printer icon
generate and to PRINT the report
display
COCP 60
In case of a tie, RESOLUTION OF
TIE VOTES shall appear

61
 2

DRAG

1. Arrange the order 2. Click ‘I Agree”

of candidate name checkbox
in the list
3. Click “Save” 62
1 2

The system requires Two members inserts USB

user authentication token and inputs
USERNAME and
PASSWORD 63
The CCS shall Click on the printer icon
generate and to PRINT the report
display
COCP 64
5. Consolidation and
Canvassing
System

TRANSMISSION OF
RESULTS

65
Under CLOSURE Click “Transmit
PROCEDURE Results” icon
module,
66
 Click the check box to After clicking any
individual positions/ checkbox,
contest
3. Click “Transmit”
 Click “Contest Name” to
select all 67
 The TRANSMIT window shall be
displayed which contains:

 Status of transmission
 Transmission process

68
5. Consolidation and
Canvassing
System

PRINTING OF
AUDIT LOG

69
Under System Click “System
Administration Logs” icon
module,
70
 Under Events Tab Click “Print” at the
-displays the logs of the CCS bottom of the screen

71
5. Consolidation and
Canvassing
System

POST ELECTION
REPORT

72
 In case when the COC has
been generated already
and succeeding results are
received in the CCS…

73
Under CANVASSING Click “Canvassing
module, Management” icon
74
Under Other Print the Post election
Options, report
Click Post
Elections 75
6. Consolidation and
Canvassing
System

BACK-UP

76
Insert a BLANK Under Closure Procedure
CD Click “Export Data” icon

77
Click the icon

78
 Consolidation and
Canvassing
System

TALLIES MANAGEMEN

79
This MODULE allows the user to choose which
Electoral Return will be valid for a contest,

80
Issues detected by system is caused by:
1. Tallies received more than once with
diff. results 81
7. Consolidation and
Canvassing
System

SHUTTING DOWN

82
Click the icon Click “End session”
found at the
Then Shutdown the
HOMEPAGE,
CCS 83
 thanks!
ANY
QUESTIONS
?

84