Functions of Management:

Organizing
Coordinating
Presented by:
Connie Sia-Lopico
ORGANIZING
Organizing is the process of arranging and allocating
work, authority, and resources among an organization’s
members so that they can achieve organizational goal.
- Stoner, Freeman and Gilbert
Process of Organizing
 Learning objectives - setting of organizations vision
 Identifying the task - Identification of activities. All
the activities which have to be performed which has a
concern have to be identified first.
 Grouping the activities - Departmentally organizing
the activities
 Delegation of authority - Once the departments are
made, the manager likes to classify the powers and its
extent to the managers.
 Coordination - Co-ordination between authority and
responsibility
Principles of Organizing
1. Principle of Specialization
- According to the principle, the whole work
of a concern should be divided amongst the
subordinates on the basis of qualifications, abilities
and skills. It is through division of work
specialization can be achieved which results in
effective organization.
2. Principle of Functional Definition
- According to this principle, all the
functions in a concern should be completely and
clearly defined to the managers and subordinates.
Principles of Organizing
3. Principles of Span of Control/Supervision
- span of control is a span of supervision which
depicts the number of employees that can be handled
and controlled effectively by a single manager.
There are two types of span of control.
a. Wide span of control- It is one in which a
manager can supervise and control effectively a large
group of persons at one time.
b. Narrow span of control- According to this
span, the work and authority is divided amongst many
subordinates and a manager doesn't supervises and
control a very big group of people under him.
Principles of Organizing
Factors influencing Span of Control:
a. Managerial abilities
b. Competence of subordinates
c. Nature of work
d. Delegation of Authority
e. Degree of decentralization
Principles of Organizing
4. Principle of Scalar Chain
- Scalar chain is a chain of command or
authority which flows from top to bottom. With a
chain of authority available, wastages of resources
are minimized, communication is affected,
overlapping of work is avoided and easy
organization takes place.
Authority Flows from Top to Bottom

Managing Director
↓
Marketing Manager
↓
Sales/ Media Manager
↓
Salesmen
Principles of Organizing
5. Principle of Unity of Command
- It implies one subordinate-one superior
relationship. Every subordinate is answerable and
accountable to one boss at one time. This helps in
avoiding communication gaps and feedback and
response is prompt.
Classification of Organizations
TYPES OF ORGANIZATION
STRUCTURE
LINE STRUCTURE

LINE AND STAFF STRUCTURE

FUNCTIONAL STRUCTURE
TYPES OF ORGANIZATION
STRUCTURE
TYPES OF ORGANIZATION
STRUCTURE
TYPES OF ORGANIZATION
STRUCTURE
TYPES OF ORGANIZATION
STRUCTURE
 COORDINATING
- is the orderly arrangement of individual and
group efforts to provide unity of action in the
pursuit of a common goal.
- In an organization, all the departments must
operate in an integrated manner so that the
organizational goals are duly achieved.
- Coordinating function involves
synchronization of different efforts of the
various departments so that the planned
objectives are achieved with minimum
conflict.
 COORDINATING
- The significance of coordinating as a function of
management mainly arises from the fact that work
performed by different departments and groups form
integral part of the total work for which the
organization exists.
- Without harmonized effort or unity of action,
achievement of goals in some departments may run
counter to that of the other departments, or the
timing of achievements may not match properly.
- The coordinating function of the management
prevents overlapping and conflict so that the unity of
action is achieved.
 COORDINATING
- Coordinating function of the management consists of
inter-relating the various parts of the work as well as
the work of different departments.
- It involves coordinating the various job roles and
responsibilities of the employees so that they have
good relationship with the co-employees while
delivering the output. It also consists of developing
relationship with stakeholders and the environment
under which the organization operates.
 COORDINATING
- Since the coordinating function of the management
is very important, it is sometimes called the ‘essence’
of management.
- It is a function of managers in all departments and
branches of the organization, and applies to all the
levels of the management. It ultimately helps in
reconciliation of goals, total accomplishment of
organizational objectives, and maintenance of
harmonious relationship between different groups
and ensuring economy and efficiency in the
organization.
 COORDINATING
Coordinating function of management is necessary
since
(i) it affects all the functions of management, viz.,
planning, organizing, and directing etc., and
(ii) It is a mother principle of management and all
other principles are included in this one principle.
 COORDINATING
 When all activities are harmonized, the organization
will function better. Positive influencing of employees
behavior is important in this.
 Coordination therefore aims at stimulating motivation
and discipline within the group dynamics. This
requires clear communication and good leadership.
 Only through positive employee behavior
management can the intended objectives be achieved.
 COORDINATING
Therefore:

Coordination is the unification, integration,

synchronization of the efforts of group members so as to
provide unity of action in the pursuit of common goals.
It is a hidden force which binds all the other functions of
management.
THANK YOU!