FUNCTION OF STORES

MANAGER VS MATERIAL
MANAGER
INTRODUCTION

• A material manager, also known as a purchasing manager ,is responsible for planning
,directing ,or coordinating the process of buying materials, products and services.
• Materials managers must create the deals that keeps materials flowing into the factory
so that products can continue to flow out of the factory.
THERE ARE SOME AREAS WHERE THE MATERIALS
MANAGER WORKS:-
• 1. Administration :-
• Material manager participate in development of solicitations and requests for proposals for
equipment and materials.
• They implement the company purchasing policies and often assist in purchasing policy
preparation.
• Material managers work with HR personnel to interview, hire and train materials or
purchasing department staff members.
PURCHASING

• As new or additional equipment or supplies become necessary ,materials managers work

with plant engineers and production supervisors to develop specifications for the needed
supplies or equipment .
• They locate vendors that can provide the supplies, machinery or other equipment in a
timely manner, with favorable terms of sale.
RECORD KEEPING:-

• A materials manager reviews and processes the requisitions for materials the company
acquires. These include records of the goods, materials, supplies and services received, as
well as any other information or documentation required by law ,regulation or policy.
• They maintain the histories of the vendor’s and reviews and analyzes vendor’s
performance periodically.
MANAGEMENT :-

• Material manager manages a department staff ,in addition to the details of purchasing and
procurement.
• Materials manager direct the department’s staff activities.
• Materials manager must also settle the inevitable problems, complaints and grievances
related to contractor, vendor’s and staff.
OTHER FUNCTION OF MATERIAL MANAGER:-

• Develop department budget .

• Develop and review personnel to meet functional objectives.
• Set up and manage production control cycle.
• Support buyer to negotiations with suppliers on lead time, cost, delivery and quality.
• Analyze price proposals and financial reports to identify reasonable prices.
STORES MANAGER FUNCTIONS

• Purpose and objectives:

• The main objectives of the stores function is to provide efficient service to all operating
functions- production, construction, repairs and maintenance, etc.
• Make available a balance and timely flow of all materials- raw materials, spare parts and
components, tools and equipment and all general stores.
• Receive, inspect and issue the above stores to work in progress.
• Accept, store and arrange disposal of scrap and unwanted stores.
RESPONSIBILITIES AND FUNCTIONS:

• The main responsibility of the store function is to provide stores service most economically. To discharge the responsibilities effectively the following functions
will have to be performed-

• Identification is the process of codifying and describing all items required to be stocked.

• Receipt is the process of accepting after inspection all materials required for use in the organization.

• Inspection is checking of all incoming materials for quality.

• Storage is the process of storing the materials in warehouse, stockyards, etc…

• Stock control is the process of provisioning which means continuously arranging recoupment, receipts and issues of stocks so as to ensure required service
consistent with economy.

• Issues and dispatch is the process of receiving demand from consumers and issuing the demanded materials without loss of time.

• Stock records have to be maintained showing day to day position of receipt issues and stock balances.

• Stores accounting is charging each issuer voucher in a manner so that the money spent is properly allocated.

• Stock taking is the process of verifying physically the quantities of materials and their condition in the stock at specified intervals to see if they agree with
quantities shown in stock records.
Types of Hospital Stores:
The hospital stores can be divided into two broad categories:
• Non Consumable Stores: These stores may be utilized repeatedly.
• Consumable Stores: These stores are utilized only once.
STORES MANAGER VS MATERIAL MANAGER

• Material management is a process of management functionl at micro and macro level,

which co-ordinates ,supervises and executes the task associated with flow of materials to
through and out in an integrated fashion. Stores keeping is one of the many components
of materials management.
• Stores Management is a part of Materials Management.