AN INTRODUCTION TO

MICROSOFT OFFICE 2007

by
Stian Skogly
MICROSOFT OFFICE 2007
 A package of softwares
 Word – text editor
 Excel – spreadsheet

 PowerPoint – presentations

 Outlook – e-mail

 Access – database

 Publisher – brochures, calendars, postcards, etc.

 +++

 The current versions are

Office 2007 which was released
on January 30 in 2007.
MICROSOFT WORD 2007
MICROSOFT WORD
 Text processor to create documents
 Templates for different types of documents

 Web pages
SIMPLE FORMATTING
 Text: Font, size, color, bold/italic/underline
 Layout: Bullets, numbering, alignment
Changing font

Welcome to this lecture

Bold / italic / underline

Welcome to this lecture

Changing text color

How to change text color

Changing text size

How to change text size

Alignment of text

The
The first
first impression
impression and and view
view of of aa document
document
documentis is
isvery
very
very
important
importantforforthe
forthe
reader.
the reader.
The The
options
Theoptionsoptions
listedlistedlisted
underneath
underneath are are the
the most
most important
important ones. ones. These
These
These cancan
can
make
makethe thedocument
document
documentnice nice looking,
looking,but butalso
also
alsovery
very
verybad.
bad.
bad.
AA professional
professional
professional document
document
document should
should havehave
have
a standard
a astandard
standard
font (like
font
(like
Times
(likeTimes
Times
New Roman
New Roman Roman
or Arial),
or Arial),
or Arial),
appropriate
appropriate size
size
size(normal
(normal
(normal text
text
text
size
size
size12),
12),
12),
andand
and
black
black
black
color. color.
TheThe
layout
layout
layout
ofofthe
ofthe
the
texttext
should
should
should
makemakemake
thethe
reader
the
reader
reader
comfortable
comfortable –– itit should
should be be easy
easy toto read.
read. In
In
Inthesis,
thesis,
thesis,or or
or
other
otherlarge
large
largedocuments,
documents,
documents,the the
thetexttextisis
isoften
often
oftenaligned
aligned
aligned tototo
both
both thethe left and right margins.
margins. This This creates
creates aa clean
clean
look
look at
at both
both sides
sides ofof the
the text.
text. Additional
Additional
Additional extraextra
extraspace
space
space
are putare in between
put in betweenwords aswords
necessary.
as necessary.
Page setup / margins

2,5 cm 2,5 cm

4,0 cm
2,5 2,5 cm
4,0 cm

0 cm Left
Line spacing
Word count
Headings and table of contents

Heading 1
Texttextexttexttexttexttextexttexttexte
xttextexttexttexttexttextexttexttext
Heading 2
Texttextexttexttexttexttextexttexttexte
xttextexttexttexttexttextexttexttext
Heading 3
Texttextexttexttexttexttextexttexttexte
xttextexttexttexttexttextexttexttexttext
Heading 3
Texttextexttexttexttexttextexttexttexte
xttextexttexttexttexttextexttexttext
Page numbers

1
Picture and crop
Reference / citation

Shresta
Shresta, Kumar
Kumar

Learn Microsoft Office in one lecture

2010
Kathmandu
Tribhuvan University Teaching Hospital
Shresta, Kumar
Reference list / bibliography

(1)
Save document

Word lecture

1
Questions?

Action link
to open
Microsoft Word
MICROSOFT POWERPOINT
MICROSOFT POWERPOINT
 Software to make presentations
 Templates and different designs

 Same menues as Microsoft Word

HOW TO MAKE A NICE PRESENTATION
 Text
 Font should be easy to read
 Text color with high contrast to the background
 Big font size
 Less text is better
 Use the same formatting throughout the presentation

 Pictures and figures

 Choose understandable figures
 Pictures with high quality
 Pictures and figures should be relevant
PRESENTATION
 Be careful with use of animations

 Know what you are presenting

 Don’t read from the slide
 Speak to the people
 Speak loudly
 Practice before presentation!
MICROSOFT EXCEL
MICROSOFT EXCEL
 Mathematical software
 Spreadsheets to make stastitical calculations
MICROSOFT EXCEL
 Formula for calculations of different
results in a set of data
 In data
 Out data

 Graphical view of statistics

FOR YOUR PROJECT
 Mean (average)
 Percentile / quartile
 Maximum / minimum
 Standard deviation