HOW TO SAVE A

DAT FILE OF THE

BIR ALPHALIST
Step 2 - Choose the file you want
to save 1604cf or 1604e
Step 3 - Click the Generate File
Step 4 Click the file you wanted to
save and type the word dat in the
last portion of the file.
Note : Pls. do not
rename the file
Step 5 - Click save the file
Step 6 - Back to Main menu
The same process in saving the 1604E
Select the folder you wanted to save
your DAT file
How to Validate
the DAT File
 Step 1 – Open the Validation module
of the Alphalist
Make sure that the TIN of your Select the File you want to
school and the year for Validate
validation is Correct,
Step 2 Select
– The By
Validation Menu
Form Select Browse to
find the file
Sample of the selected DAT file
Sample of the DAT File
Step 3 – Select the Report if the file
selected is correct
Step 5 – If the selected file is Correct Click OK and Validate
Sample of Validation with Error

This file will show if there is error or none

Sample of No Error Encounter
This file will show if
there is error or
none
Sample of Validation Successful
Final Step if the Validation is Successful
Click ok and Back to Main menu the
Exit
 Some Causes of Invalid Data or The
Common Errors
• Using Invalid Characters like using ! , ‘ &, ?, /,
Ñ in the Name of Person or the Supplier
• Multiple Name in of Person or Supplier in one
TIN no.
• Using the In correct registered Name spelling
that create multiple identity.
Thank You