LEVEL UP

FIRST PHASE
Flat MANAGEMENT

An organizational structure in which most middle-management levels and their functions have been
eliminated, thus bringing the top management in direct contact with the frontline salespeople, shop
floor employees, and customers.
Despite their breadth, flat organizations can benefit from most of the advantages enjoyed by small
companies, such as faster response time to changing conditions and customer preferences.

As the company’s operation expands, Flat Management will not be practical and
OBJECTIVES :

1.0 DEVELOPMENT OF ORGANIZATIONAL

CHART. ( SUBJECT TO CHANGE )
2.0 GENERATION OF DUTIES AND
RESPONSIBILITIES.
3.0 DETERMINATION OF REPORTING AND
COORDINATING TO ?
4.0 DETERMINATION OF INTERNAL CLIENT.
WHY ?

• 1.0 REJECTION, RESISTANCE, ACCEPTANCE AND MAY/WILL CREATE

TENSION THAT MAY LEAD TO UNSATISFACTORY RESULT.

• “ Nagtutulong tulong kaming lahat para sa company”

• Does it help the company? Let us check?

• 2.0 WE GO BACK TO BASIC AND TO DO IT IN “ CREEPIMG MANNER “ WITHOUT

DISTURBING THE EXISTING FLOW OF WORK UNTIL WE INCORPORATE
THE CHANGES.
COMMITTEE TO REVIEW THE ABOVE:

1.0 MR. NESTOR PATERNO – COMMITTEE

HEAD
2.0 MR. DOM PATERNO – ASSISTANT
COMMITTEE HEAD

MEMBERS:

1.0 PATRICK PATERNO

2.0 HEAD- HUMAN RESOURCES
REECOMMEMDED ORGANIZATIONAL CHART ( SUBJECT TO REVISION )
DUTIES AND RESPONSIBILITIES/ REPORTING
TO/INTERNAL CLIENT

1.0 PRESIDENT
DUTIES AND RESPONSIBILTY

Responsible for a firm's overall operations and performance. He or she is the leader of the
firm, serves as the main link between the board of directors (the board) and the firm's various
parts or levels, and is held solely responsible for the firm's success or failure. One of the
major duties of THE PRESIDENT is to maintain and implement corporate policy, as
established by the board.

Vision and strategy, financial management.(The planning, directing, monitoring, organizing,

and controlling of the monetary resources of an organization.)

Report to board and CEO, implement policies and strategies into the workforce, make the
vision a reality.

INTERNAL CLIENT : BOARD AND CEO

2.0 GENERAL MANAGER
DUTIES AND RESPONSIBILTY

Basically in charge, manage and administer the company’s day to day tasks in order to achieve
the business objective.

Assigned the defined objective to a competent unit/division managers under his responsibility and
making sure of the coordination and achievement of the business process activities.

Reporting to President .

Internal Clients : President, Unit/Division Managers

3.0 OPERATION
DUTIES AND RESPONSIBILTY

To design, execute, and control of project operations that convert resources ( manpower, equipments
and materials into desired goods and services that produce money that will be used to pay company’s
obligations such as suppliers, subcontractors , employees, creditors and others.

To implement a company's business strategy.

Reporting to General Manager and coordinating with other unit/division Managers

Internal Client: General Manager and Site Project Personnel.

4.0 ENGINEERING
DUTIES AND RESPONSIBILTY

Responsible for the acquisition of projects including its tender documents.

Preparation of all Technical Submittals for the project requirements if acquired.
Preparation of internal controlled project cost in collaboration with Operation Manager.
To conduct Project Kick-Off meeting, downloading necessary documents and info of the
project.
To conduct project unit rate cost verification.
Reporting to General Manager and coordinating with Operation Manager., others TBD.

Internal Client: General Manager, Operation/Project Site In Charge, others TBD..

5.0 ACCOUNTING/FINANCE DIVISION,

DUTIES AND RESPONSIBILTY

Basically responsible for recording transactions, keeping financial records, performing internal audits,
Reporting and analyzing financial information to the management, and advising on taxation matters.

It is a systematic process of identifying, recording, measuring, classifying, verifying, summarizing,

interpreting and communicating financial information. It reveals profit or loss for a given period, and the
value and nature of a firm's assets, liabilities and owners' equity.

Accounting provides information on the resources available to a firm, the means employed to finance
those resources, and the results achieved through their use.

It also prepares cash flow, projected expenses and collection in coordination with other divisions and
provide informations to other divisions as well as implementation of cost coding with Engineering Div..

It also to make sure the availability of funds by following up the progress billing and collections.
Reporting to General Manager and coordinating with Operation Manager., procurement, engineering, others
TBD..

Internal Client: General Manager, Operation Division, others TBD.

6.0 PROCUREMENT DIVISION,

DUTIES AND RESPONSIBILTY

The act of obtaining or buying goods and services. The process includes preparation and processing of a
demand as well as the end receipt and approval of payment. It often involves
(1) purchase planning,
(2) standards determination,
(3) specifications development,
(4) supplier research and selection,
(5) value analysis,
(6) financing,
(7) price negotiation,
(8) making the purchase,
(9) supply contract administration,
(10) inventory control and stores, and
(11) disposals and other related functions.
The process of procurement is often part of a company's strategy because the ability to purchase certain
materials will determine if operations will continue.
Reporting to General Manager and coordinating with Operation Manager., Acctng/Finance Div. Engineering,
others TBD..

Internal Client: General Manager, Operation Division, others TBD.

7.0 MAITENANCE/EQUIPMENT DIVISION,

DUTIES AND RESPONSIBILTY

Basically responsible for the proper maintenance of reability of equipments.

To mobilize and demobilize equipments in coordination with Operation Manager and/or Project Site In-
Charge.
Making sure of operators and drivers competency and availability on site.
Kept and have proper updated documentation of all equipment records and necessary licences and
certifications.

Reporting to General Manager and coordinating with Operation Manager/Project In Charge, others TBD..

Internal Client: General Manager, Operation Division, others TBD.

 8.0 HR DIVISION,
DUTIES AND RESPONSIBILTY

An efficiently run human resources department can provide your organization with structure and the
ability to meet business needs through managing your company's most valuable resources -- its
employees.

The human resources management team suggests to the management team how to strategically
manage people as business resources. This includes managing recruiting and hiring employees,
coordinating employee benefits and suggesting employee training and development strategies.

HR advise managers and supervisors how to assign employees to different roles in the organization,
thereby helping the organization adapt successfully to its environment. ( HR have the 201 File for
evaluation of employee. )

HR is to support workplace safety training and maintain federally mandated logs for workplace injury
and fatality reporting. HR functions include setting compensation structures and evaluating competitive
pay practices.

Compliance with labor and employment laws is a critical HR function. Noncompliance can result in
workplace complaints based on unfair employment practices, unsafe working conditions and general
dissatisfaction with working conditions that can affect productivity and ultimately, profitability.
HR departments also provide leadership training and professional development.

HR also suggest strategies for increasing employee commitment to the organization. This begins
with using the recruiting process or matching employees with the right positions according to their
qualifications. and not their period of stay in the company.

The HR department is responsible for ensuring that department employees are well-versed in their
areas of expertise. The various disciplines of HR require expertise in compensation, benefits, safety,
payroll, recruiting and training. Ideally, the human resource manager is a generalist, which means
his expertise is cross-discipline.

Others

Reporting to General Manager and coordinating with All Department/Divison

Internal Client: General Manager, others TBD.

9.0 PROJECT IN CHARGE
DUTIES AND RESPONSIBILTY
TO CREATE A HARMONIOUS ENVIRONMENT:
• 1.0 MANAGEMENT TO ISSUE A MEMORANDUM INFORMING EVERYBODY OF
“ CHANGES” FOR THE BETTERMENT AND CONTINUE THE GROWTH OF
THE COMPANY.
2.0 MANAGEMENT TO ISSUE A MEMORANDUM INFORMING EVERYBODY THAT
ENG’R. JOSEPH LYMWELL M. REYES WAS HIRED TO WORK TOGETHER
WITH HR DEPARTMENT AND OTHER TO BE DETERMINED DIVISION TO
WORK ON ORGANIZATIONAL DEVELOPMENT WHILE WORKING WITH THE
SITE
MEMORANDUM 1
MEMORANDUM 2
THANK YOU
 april may jun july august sept oct nov

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