PNP P.A.T.R.O.L.

Plan 2030:
“Peace & Order Agenda for Transformation &
Upholding of the Rule-Of-Law”

PROFICIENCY CERTIFICATION AND

PERFORMANCE GOVERNANCE REPORTING
(UNIT REVALIDA)
Performance Governance System Stages

Institutionalization

1. Presence of mechanisms and

tools for data tracking and
Proficiency reporting of strategic
1. Functionality of performance
Strategy Partners
Compliance 2. Analysis and
2. Conduct of impact
evaluation:
Examination of
1. Formalization of the RAC
Strategy Execution • Leadership and Governance
/MSGC
Initiation 3. Stakeholder • Cascade down to the
Individual
2.Cascading of vision & strategy Communication
• Improved Core Processes
1. Formation of Technical down to individual level
4. Initiatives • Performance Evaluation
Working Group Management System
3.Aligning budget and
• Transformed Organizational
2. Establishment of human resources to 5. Best Practices and
Culture
RPSMU /SMT the vision and Breakthrough
• Breakthrough Results
strategies Results
3. Formation of
Regional Advisory 4. Updating of Scorecards
Councill /MSGC
5. Implementation of
4. Formulation of CommPlan
Governance
Scorecard 6. Collation of ‘Best Practices’
 PROFICIENCY EVALUATION PROCESS

Strategic Performance
Unit Revalida
Readiness Test Audit
 Methodology Strategic
Readiness
Test

Self-Assessment Survey
Focus Group Discussion
Interview
Methodology Performance
Audit

Documents Review
Personnel Interview
On-Site Visit
 Methodology Unit
Revalida

30-Minute Panel Presentation

30-Minute Q and A
Panel Deliberation
 Proficiency Elements
1. Functionality of Strategy Partners

Police Strategy Technical Working

Advisory Council
Management Unit Group
 Rating Guidelines
PARAMETERS`
Functionality of Strategy Partners
Working Organizational Structure and
Technical Working Systems
Group
Sustained Presence and
Involvement/Influence and Impact
Working Organizational Structure and
Systems
Police Strategy
Management Unit
Sustained Presence and
Involvement/Influence and Impact
Working Organizational Structure and
Systems
Advisory Council
Over-all Value-adding contributions/
Sustained Presence and Involvement/
Influence and Impact
CRITICAL ITEMS
 Appropriate organizational set-up
 Clear plan and deliverables
 Efficient support process and procedures
 Self assessment mechanism
 Functioning as Strategy and governance champions
 Functioning as Instruments/Influencers in cascading
 Fill-up of personnel/staff
 Established structure/staffing pattern
 Capability and competency of staff
 Efficient process and procedures
 Functional Scorecard Manager
 Functional Initiative Manager
 Functional Alignment Manager
 Functional Advisory Council Secretariat
 Diversity in composition
 Focus areas or groups (sub-committees)
 Clear plan and deliverables
 Efficient process and procedures
 Self assessment mechanism
 Linkages with other Advisory Councils
 Functional Advisory Board
 Functional External communicator
 Functional Supporter of initiatives
 Proficiency Elements
2. Analysis and Examination of Strategy Execution

Regular Monitoring, Alignment of Scorecard

Cascading of Strategy to
Review and Reporting of and Dashboard to
Individual Level
Strategy Individual Level
 Rating Guidelines
PARAMETERS CRITICAL ITEMS
Analysis and Examination of Strategy Execution

Regular  Sustained reporting, monitoring, and assessment

Regular / continuous refresh
Monitoring,  Active involvement of strategy execution partners
based on learning and feedback
Review And (TWG, PSMU, Advisory Council)
Reporting Of
Strategy Efficient reporting and monitoring  Use of established tools and technology
process  Database for performance analysis and monitoring
 Consistency in the alignment of Unit Scorecard to
Full Alignment (showing cause- PNP Scorecard
Functional
and-effect relationship)  Updating (examination of objectives and targets) of
Scorecard up to
Individual Scorecards
Individual Level
Link to performance evaluation
 Provision for penalties and rewards
system
Individual's understanding of  Extent of reach through the implementation of
contribution to the unit and Individual Scorecard
Cascading of
organization  Common understanding
Strategy down to
Individual Level Regularity of the cascading  Regular conduct of cascading activities (PICE, e-
process Learning, seminars, etc)
Proficiency Elements
3. Stakeholder Communication

Implementation of the
Communications Plan
 Rating Guidelines
PARAMETERS CRITICAL ITEMS
Stakeholder Communication

 Utilization of all available medium (multimedia)

Active communication of strategy  Managing change within the organization
Implementation  Sustainability and buy-in of stakeholders
of the
Communications  Corrective Actions/ Effectiveness of Feedback
Plan system
Effectiveness of communication  Press release/news and videos captured and
featured by multimedia
 Review of communications strategy
 Proficiency Elements
4. Initiatives Management

Link to Human Link to Systems

Link to Budget Link to Logistics
Resource and Processes
 Rating Guidelines
PARAMETERS
Initiatives Management
Adequate and competent staff
Link to Human
Resource
Analysis and review process
Adequate and timely allocation
Link to Budget
Implementation and Monitoring
Identification
Link to Logistics
Utilization and deployment
CRITICAL ITEMS
 Percentage fill-up of personnel
 Established roles and responsibilities
 Training and capacity development
 Regular reporting and submission of Scorecard
accomplishments
 Accountability mechanism
 Adequacy
 Timeliness
 Cost-benefit analysis/feasibility study
 Utilization
 Regular monitoring
 Transparency
 Completeness
 Fit for purpose
 Availability
 Efficiency, timeliness and allocation

Link to Systems Well defined systems  Established procedures and processes

and Processes Assessments  Regular testing, analysis and reviews
 Proficiency Elements
5. Best Practices and
Breakthrough Results on the 2015 Commitment
 Rating Guidelines
PARAMETERS CRITICAL ITEMS
Best Practices and Breakthrough Results

 Proper Identification and Documentation of Developing

Practices (Emerging Best Practice)
Identification  Identified developing/best practice considered as Innovative,
new and out-of-the box, Feasible, Adaptable, Sustainable, Field
Tested/Piloted
Sharing and
Implementation of  Dissemination and field-testing
Implementation
Best Practices  Proper Endorsement to Best Practice Board
 Active Best Practice Officer
Sustainability  Database for reporting and monitoring of "Developing
Practice"/Emerging Best Practice
 Framework or mechanism for dissemination/sharing
Knowledge sharing
 Collaboration with other units
 “Stretch” target (but achievable)
Identification
 Direct contribution or with significant impact to overall strategy

Breakthrough  Reliability of baseline data

Results on the Validation  Consistency over time
2015 Commitment  Accuracy, validity and completeness
 Clear outcome as a result of the drivers
Transformative result  Showing improvement from current to desired state
 Presence of turnaround stories
 RATING GUIDELINES
Panel Roles / Responsibilities:
Chairman:
• Ensure that all panel members are familiar with the mechanics and criteria for
reporting
• Manage the panel discussion and examination and ensure that a fair process
of deliberation is followed; and
• Manage the time allotted.
Vice Chairman:
• Assist the Chairman in the management of the process; and
• Act as Chairman in his/her absence.
Members:
• Determine whether presenting units satisfy the criteria set forth for the PGS
Proficiency Stage and provide corresponding grade equivalent with the
thorough review, analysis, and evaluation of the units based on the presented
accomplishments and provided hand-out; and
• Make recommendations, advice, and/or direction concerning issues that need
to be undertaken to further embed PGS in the office/unit.
 RATING MECHANICS
1) All panel members must adhere to the following rating guide:
a. The panelist shall assess the progress of the PNP Unit’s governance
program using a rating scale of 1 to 10, with 10 as the highest
score.
b. Justification for every rating must be provided. This is critical in
the identification of the unit’s high points for appreciation and
replication and/or low points for application of appropriate
interventions.
2) Additional compliances within the bounds of the set criteria must be
explicitly reflected in the Rating Sheet together with the deadline of
submission/completion.
3) Scores reflected in the Rating Sheet are final.
 Panel Composition
NAME DESIGNATION
1 PSUPT RAJAN AZOR S ROMERO Chairman/DCDA
2 Mr. Brooklyn A Ambatali Vice Chairman/CAC Member
3 PSUPT EFREN T GERABAN DCDO/Chief, CPSMU
4 PCINSP ALEXANDER B RODRIGO S2/TWG
5 PSUPT CLETO ARNEL L ATLUNA S3/TWG
6 PSUPT MELCHOR E ARIOLA S5/TWG
7 PCINSP REYNALDO N MAGGAY S7/TWG
8 Mrs. Gilda C Octavo CAC/Academe Sector
9 Pastor Camilo B Lopez PAC/Religious Sector
10 Ms Kathryn Joy T Jacob PAC/GoverSector
 TEAM
PNP
TRANSFORMATION…
Our Shared Commitment!!!

END OF PRESENTATION