EFFECTIVE POWERPOINT

By : Prannoy k.k
Linel Dias
TOPICS TO BE COVERED

 Introduction

 Five mistakes

 How to make effective presentations

 Avoiding pitfalls
Too much information!!!!

MISTAKE 1
SLIDE STRUCTURE - BAD
 This page contains too many words for a
presentation slide. It is not written in point
form, making it difficult both for your audience to
read and for you to present each point. Although
there are exactly the same number of points on
this slide as the previous slide, it looks much
more complicated. In short, your audience will
spend too much time trying to read this
paragraph instead of listening to you.
SLIDE STRUCTURE – GOOD
 Show one point at a time:
 Will help audience concentrate on what you are
saying
 Will prevent audience from reading ahead
 Will help you keep your presentation focused
Not enough visuals
(BORED)

MISTAKE 2
Horrible Quality…

MISTAKE 3
 Most experts say:

An outstanding 1-hour presentation

takes 30 hours or more of
preparation time.
All over the place

MISTAKE 4
 bullet points

kill
presentations.
how effective is this
presentation?
Keep It Short

& Simple.
Lack of preparation

MISTAKE 5
don’t be afraid
of white
space.
…or blue space.
how effective is this
presentation?
ask for permission
upgrade your software.
it’s okay to take
shortcuts.
USEFUL SHORT-KEYS

ctrl A f2
Select all Select text

ctrl C esc
Copy Escape

ctrl V fn
Paste prt sc Print screen

shift
ctrl Z
Undo enter ‘Line break’

ctrl Y
Re-do

ctrl S
Save

40 40
and save lots of this
 Aaah! I forgot to
grab that very
importantrunning
thing I late ?
was supposed to
grab!
(every second counts.)
animations can create motion &
continue ideas
but don’t overdo it.
INTRODUCTION
 Good morning and thank you for letting me be
here.
 Today I’m going to talk to you about using
Microsoft PowerPoint.
 I’ll give you 10 tips that I’ve collected which are
helpful for me, and might be just as helpful for
you.
 Making PowerPoint Slides
Avoiding the Pitfalls of Bad Slides

OUTLINE

 Make your 1st or 2nd slide an outline of your

presentation
 Ex: as we have done in the beginning
 Follow the order of your outline for the rest of the
presentation
 Only place main points on the outline slide
 Ex: Use the titles of each slide as main points
SLIDE STRUCTURE – GOOD
 Use 1-2 slides per minute of your presentation
 Write in point form, not complete sentences

 Include 4-5 points per slide

 Avoid wordiness: use key words and phrases only

SLIDE STRUCTURE - BAD
 Do not use distracting animation

 Do not go overboard with the animation

 Be consistent with the animation that you use

FONTS - GOOD
 Use at least an 18-point font
 Use different size fonts for main points and
secondary points
 this font is 24-point, the main point font is 28-point,
and the title font is 36-point
 Use a standard font like Times New Roman or
Arial
FONTS - BAD
 If you use a small font, your audience won’t be able to read what you have written

 CAPITALIZE ONLY WHEN NECESSARY. IT

IS DIFFICULT TO READ

 Don’t use a complicated font

COLOUR - GOOD
 Use a colour of font that contrasts sharply with
the background
 Ex: blue font on white background
 Use colour to reinforce the logic of your structure
 Ex: light blue title and dark blue text
 Use colour to emphasize a point
 But only use this occasionally
COLOUR - BAD
 Using a font colour that does not contrast with
the background colour is hard to read
 Using colour for decoration is distracting and
annoying.
 Using a different colour for each point is
unnecessary
 Using a different colour for secondary points is also
unnecessary
 Trying to be creative can also be bad
BACKGROUND – BAD
 Avoid backgrounds that are distracting or
difficult to read from
 Always be consistent with the background that
you use
GRAPHS - GOOD
 Use graphs rather than just charts and words
 Data in graphs is easier to comprehend & retain than
is raw data
 Trends are easier to visualize in graph form

 Always title your graphs

GRAPHS - GOOD
January February March April
Blue Balls 20.4 27.4 90 20.4
Red Balls 30.6 38.6 34.6 31.6

Items Sold in First Quarter of 2002

100
90
80
70
60
Blue Balls
50
Red Balls
40
30
20
10
0
January February March April
 GRAPHS - BAD
100

90
90

80

70

60

Blue Balls
50
Red Balls

38.6
40
34.6
30.6 31.6
30 27.4

20.4 20.4
20

10

0
January February March April
GRAPHS - BAD
 Minor gridlines are unnecessary
 Font is too small

 Colours are illogical

 Title is missing

 Shading is distracting
FALLING LEAVES OBSERVED

Karnataka Maharashtra Goa

January 11,532,234 14,123,654 3,034,564
February 1,078,456 12,345,567 16,128,234
March 17,234,778 6,567,123 16,034,786
April 16,098,897 10,870,954 7,940,096
May 8,036,897 10,345,394 14,856,456
June 16,184,345 678,095 4,123,656
July 8,890,345 15,347,934 18,885,786
August 8,674,234 18,107,110 17,230,095
September 4,032,045 18,923,239 9,950,498
October 2,608,096 9,945,890 5,596,096
November 5,864,034 478,023 6,678,125
December 12,234,123 9,532,111 3,045,654
FALLING LEAVES IN MILLIONS

In 106 Karnataka Maharashtra Goa

January 11 14 3
February 1 12 16
March 17 6 16
April 16 10 7
May 8 10 14
June 16 0 4
July 8 15 18
August 8 18 17
September 4 18 9
October 2 9 5
November 5 0 6
December 12 9 3
SPELLING AND GRAMMAR
 Proof your slides for:
 speling mistakes
 the use of of repeated words
 grammatical errors you might have make

 If English is not your first language, please have

someone else check your presentation!
CONCLUSION
 Use an effective and strong closing
 Your audience is likely to remember your last words

 Use a conclusion slide to:

 Summarize the main points of your presentation
 Suggest future avenues of research
QUESTIONS??
 End your presentation with a simple question
slide to:
 Invite your audience to ask questions
 Provide a visual aid during question period
 Avoid ending a presentation abruptly
Regarding

opyright:
Open For Queries