University Management System

Group 2
Gurpriya Sahni | Hajrah Haider | Manisha Toppo | Nandini Gupta | Narender | Puja Ashwini | Shabnam Kerketta | Susmita Sahu
 Integrated data There is need of automation
Rose Thorn budKeyisto avoiding manual and and centralization of records
Notices are to circulated from
toRose
review a Point ofduplicative work Correlations of the data
required after UMS comes into
class to class manually or they
are displayed on notice board
view.. First you need Ease of access to the data effect

to provide the ideas

and then use RSB
to critique

Idea has some great potential if

delivered/accepted successfully would Designing new software to align process

Bud reduce cost and will be able to optimize Customizing available systems
the umpteen processes

Redundant data from multiple Need to remember passwords

Employees are bogged down Getting all the stakeholders on
databases, requires enormous for the all the different portals
navigating inefficient and
Thorn disjointed process; it increases
amount of time and money on the same stage and browse through different
integrating, maintaining, portals which is time
error Tracking record is tedious task
upgrading new version consuming
 This should come in
the section where you
are recommending
the new system

Thumbnail Sketching
 IT database availability
to staff and committee
What are the key
insights you get Admin related task

from this analysis? User-friendly

Faculties’ assessment
application details & feedbacks
Bug fixing and
exception handling Secondary staff
Database Integration
for all stakeholder
Students’ information
requirements

Hospitality related Assignment Upload

complaints & related updates Study Material and
Medical Emergency Attendance e-books
reporting management
Hostel allocation
Room & Hall booking by Results & Faculty
groups n Committees Feedback
Staff & Admin related Term Registration
feedbacks n issues Leave applications
WHAT’S ON Reporting errors to
IT Team
YOUR RADAR? New updating
notification
 Abstract Laddering
• Database integration
for all stakeholder
What are the key
• User friendly
insights you getapplication
from
Why’sthis analysis?
• IT database availability
to all Admin and
committee
• New notifications
update
ONE SYSTEM FOR ALL SOLUTION
• One platform for all
stakeholder
• Coordination among
How
different business
units
• Communicate all
stakeholder at once
• Room & hall booking
• Attendance and leave
for clubs and
application status
committees
• Reporting of medical • Term registration
emergency • Assignments uploads
• Hospitality complaints and updates
• Staffs and admin • Study material, E-
related book
feedback/complaints • Results
• Issues addressed
• Faster decision
faster
making
• Feedback from
• Transparency among
students to faculty ,
all business units
admin , staff reaches
• Avoid cluttering of
on time and vice
data
versa
 Changing the current system

Very high level

Vision of common
people Short term or trial
Create vision
run

Identify power Incorporate

centers changes

Creating a sense
Long term
of urgency
This can be used to
classify issues..

Affinity Clustering
 Benefits: Administration

This should come

post the
recommendation
slide
Authenticated profile dependent
access to data

Cost-effective as compared to Efficiency in operations due to

offline record maintenance streamlined processes

Elimination of repetition and

Centrally stored information with
redundancy in maintaining
monitored access to different parties
institute records

A single point institute Scheduling sessions, both academic

management system & non-academic without overlaps
 Benefits: Faculty

This should come

post the
recommendation
slide
Scheduling meetings with
Automated update of attendance
students outside of classrooms

Central monitoring of students’ Access to a platform common to

academic performance administration and students

Scheduling and rescheduling of Provide access to class

classes preparation material
 Benefits: Students
This should come
post the
Easily accessible academic records of exams, quizzes and
recommendation 01 assignment grades
slide

02 Access to sessions scheduled which is updated in real time

Regularly updated record of attendance and application of

03 leaves

Ability to participate in discussions with the administration on

04 discussion forums

Knowledge Resource Centre books catalogue and availability

05 of books in the KRC

Prior information about events and sessions scheduled for the

06 students
This should be part of
the TO BE process
(Recommended
Process)

Schematic Diagram
 Factors affecting the cost of UMS
UPGRADES TRAINING
UMS system should be When the new system will be
continuously updated, which may deployed the stakeholders will be
increase the overall cost. required to go through a training
Otherwise, it’ll become obsolete on how to use the software
and less useful. During the effectively.
upgrade of the UMS system
costs will be incurred.

MAINTENANCE SUPPORT
Maintenance will include costs as Constant support, especially in
well. It will include includes the initial months of
hardware, network, and labour implementation of UMS will be
costs from the IT department to required.
ensure that the system works
correctly.
Concept Poster
SITE MAP
 Overall Feedback
• Bunch of analysis put together in a set of slides.. No
storyboard
• Suggested storyline:
• Why is the issue important
• What are the underlying reasons for the issue (Root
cause)
• Different areas in which the problem can be solved
• Details of each solution methods
• Recommendations
• Impact of the recommendation (So what)
T HA N K YO U