Questions on filing procedure

1) What is the right order of the following procedures:

coding—filing—assembling? Please explain what is
done in each procedure
2) What aspects should be carefully planned in relation
to handling medical record filing? Please explain each
aspect in brief.
3) What is the meaning of pre-file system? Se explain.
4) What is the meaning of TRACER or OUTGUIDE? Please
explain.
5) What should be written in TRACER card?
6) DO you think we can put the awaiting medical records
in the awaiting shelf for the whole day and just file
the records on the following day? Please explain why
yes or no.
• What is the right order of the following procedures: coding—filing—
assembling? Please explain what is done in each procedure
• Assembling – coding – filing
• Assembling :The arrangement of medical records takes place in the
following order
• Coding : is the process of transforming descriptions of medical diagnoses
and procedures into universal medical code numbers.
(The main condition/principal diagnosis and procedure is coded by the MRO
or person given this responsibility. The diagnosis/procedure and code
numbers are entered into each individual patient’s admission record via a
computer terminal.)
• Filing : When completed, the medical record should be filed in data
storage of medical records/Medical Record Department filing area.
• What aspects should be carefully planned in
relation to handling medical record filing?
Please explain each aspect in brief.
• Filing Shelves/Cabinets
• Lightingr
• Security
• What is the meaning of pre-file system? Se
explain.
• Each file room should have a set of shelves for
records waiting to be filed. This is usually
called a SORTER.
• What is the meaning of TRACER or
OUTGUIDE? Please explain.