Regional Training of Trainers –

Teacher-Adviser Training Program

Venue: Naga Regent Hotel, Naga City
December 10 - 14, 2018

YOUTH FORMATION DIVISION

BUREAU OF LEARNER SUPPORT SERVICES
DEPARTMENT OF EDUCATION
 Don’t pack a lot of items. Bring
Travel light: only what you need.
Accentuate the elements or parts in
developing the minutes of the
meeting.
Catechize the importance of the
minutes of the meeting in writing
resolutions.
Write and Develop sample minutes of
the meeting for Supreme Student
Government officers.
Revisit your
experience
regarding Writing
a Minutes of the
Meeting.
Connect the activity based on Albert Bandura’s
Social Learning Theory:

1. Attention
2. Retention
3. Reproduction
4. Motivation
 is a psychologist who is known for his
Social Learning Theory.
 Social Learning Theory posits that
people learn from one another, via
OBSERVATION, IMITATION, AND
MODELING. The theory has often been
called a bridge between behaviorist
and cognitive learning theories
because it encompasses ATTENTION,
MEMORY, AND MOTIVATION.
 PARA SA KABATAAN, GAGAWIN KO ‘TO!

 Participants will be grouped into four (4) and

distribute one manila paper for each group
 Instruct the participants that the labeled
Albert Bandura’s Social Learning Theory is
incorporated with an hanging phrase which the
participants need to complete to become a
sentence:
Hanging Phrases:
Group 1 : Attention is a must when writing a document because….

Group 2: Retention is a must when writing a document because….

Group 3: Reproduction is a must when writing a document

because….

Group 4: Motivation is a must when writing a document because….

Heading
The name of the team,
company, organization or
committee and the date, as well as
the location, and time of the
meeting.
 Attendees (Present and Absent)

Must include the names of all those

who came to the meeting, those who sent
their apologies because they were unable
to attend, and those who require copies of
the minutes.
 Approval of previous minutes

This section will detail whether the

minutes of the previous meeting were
approved and list any outstanding
actions and responsibilities.
 Action items

These items requiring action will include any

unfinished business from the previous meeting
as well as all current and new ones that now
require attention or the Agenda at hand.
The minutes will provide a report on each
topic discussed at the meeting.
 Announcements

This section of the minutes reports on any

announcements made by participants or those
who sent their apologies, including proposed
agenda items for the next meeting.
 Next meeting

A note on where and when the next meeting

will be held.
 Signature line

The name of the person who prepared the

minutes and the date they were submitted and
agreed.
 Name of the company
 Date
 Topic
 Attendees
 Absentees
 Agenda at hand
 Issues raised
 Suggestions
 Decision .
 Task List
 Future Meetings
THE CORPORATION CODE OF THE
PHILIPPINES
[Batas Pambansa Blg. 68]
 TITLE VIII
CORPORATE BOOKS AND RECORDS

Sec. 74. Books to be kept; stock transfer agent. - Every corporation shall
keep and carefully preserve at its principal office a record of all business
transactions and minutes of all meetings of stockholders or members, or
of the board of directors or trustees, in which shall be set forth in detail
the time and place of holding the meeting, how authorized, the notice
given, whether the meeting was regular or special, if special its object,
those present and absent, and every act done or ordered done at the
meeting
1. Meeting minutes offer legal protection

Where recorded minutes can

best serve as basis when conflict
arises or someone intervenes.
2. Meeting minutes provide structure
Even though there is no standardized format
for meeting minutes, make sure your minute-taker
sufficiently describes how Board members arrived
at reasonable decisions.
The minute-taker should also include the name
of the organization, the date and time of the
meeting, who called it to order, and who attended
If there’s a quorum, they should also note all
motions made, any conflicts of interest, if any
members abstained from voting, when the
meeting ended, and who developed the minutes.
Meeting minutes must then be approved at the
next meeting by the leadership team.
3. Meeting minutes drive action

Good meeting minutes help drive a plan of action for

your leadership team and employees. They clarify how, when,
why, and by whom decisions were made. They map out a plan
for the action items (which helps get the work done) and they
later provide valuable information to those team members
who aren’t able to attend the meeting.
4. Meeting minutes act as a measuring stick

Minutes record meeting decisions, which

makes them a useful review document when it
comes time to measure progress. They also
act as an accountability tool because they
make it clear who’s duty it was to perform
which action.
5. Meeting minutes state ownership
When votes are recorded and individual names are
listed alongside each vote, it serves multiple purposes
such:

1)it tells the Board and leadership team who voted for
what. This gives the Board member some possible legal
protection if the majority approved an issue and a
lawsuit is filed.
2) if one particular Board
member abstained on the
decision, or voted against the
majority, it sets them apart from
the suit.
Write and Develop sample minutes of the meeting for
Supreme Student Government officers

After presenting the elements and importance of

minutes of the meeting, the same group assembled in
recent activity will develop a sample minutes of the
meeting based on their assumed or approved plan of
activity.
The group leader will share their work using the guided
questions:

What are the experiences of the

group in writing the sample minutes of
the meeting?
 What are the difficulties or problems
encountered during the brainstorming period while
developing the sample minutes of the meeting?

How did the group come up with the

sample minutes of the meeting?
 PARA SA KABATAAN, ISASAPUSO KO!

“KUNG HINDI MO ISUSULAT, WALA KAMING

MAIINTINDIHAN SA NAKARAAN; KUNG HINDI MO
LALAGYAN NG DIREKSYON, WALA KAMING
SUSUNDAN SA KASALUKUYAN; KUNG HINDI MO
ITATAGO ANG TALA, WALANG SINO MAN ANG
MAKIKINABANG NITO SA KINABUKASAN”.
“Dekalogo” - ni Andres Bonifacio
National
Anthem

DEPARTMENT OF EDUCATION