APPLIED PRODUCTIVITY

TOOLS WITH ADVANCED

APPLICATION
TECHNIQUES
These advanced tools and techniques currently include, but are not
limited to:
1. Mail merge and label generation
2. Custom animations and timing
3. Hyperlinking in presentations
4. Integrating images and external material in word processors
5. Embedded files and data
6. Advanced and complex formulas and computations
 MAIL MERGE
Mail merge is a process to create personalized letters and pre-addressed envelopes
or mailing labels for mass mailings from a form letter. The feature is usually
employed in a word processing document which contains fixed text (which is the
same in each output document) and variables (which act as placeholders that are
replaced by text from the data source). The feature dates back to early word
processors on personal computers, circa 1980. WordStar was perhaps the earliest to
provide this, originally via an ancillary program called Mail merge. WordPerfect
also offered this capacity for CP/M and MS-DOS systems, and Microsoft Word
added it later on. The data source is typically a spreadsheet or a database which has
a field or column for each variable in the template. When the mail merge process is
run, the word processing system creates an output document for each row in the
database, using the fixed text exactly as it appears.
 LABEL GENERATION

When a Process Instance number is entered the Envelope and

Label Generation process does not re-extract data for envelopes
and labels. It reuses the data extracted for the main letter code
report definition to merge inside the envelope or label template.
EXAMPLE OF MAIL MERGING AND LABEL
GENERATION:
Microsoft Word
 ANIMATION
Animation is a feature that makes the objects inserted on the slide move.
You can highlight important parts or make the presentation more lively if
you apply animation effects to objects. Animation not only makes slides
change automatically but also controls the flow of the presentation and
makes dramatic effects that attract the attention of the audience.
• Custom animation - is a set of effects which can be applied to objects in
PowerPoint so that they will animate in the Slide Show Power Point.
 HYPERLINKS

You can add hyperlinks to your presentation in order to do a wide variety

of things. You can use links to quickly get to a different place in your
presentation, open a different presentation, go to the web, open a new file,
or begin a message to an email address.
INTEGRATING IMAGES AND EXTERNAL
MATERIAL IN WORD PROCESSORS
Inventor Gabriel Lippmann called the technique "photographie intégrale" (in French). It is
usually translated literally as "integral photography", which suggests the integration of a whole
image from parts of many small ones.
Integrating Word Processing and Graphics
Graphics programs are indispensable for creating and editing images. They are, however, poor
choices for writing anything but a few lines of text. Some programs, Canvas for example, are
billed as "Page Layout" programs, and to a certain extent perform this function. For extensive
writing though, especially documents with complex formatting, such as tables, auto
numbering and internal referencing, a full-featured word processing program is required. This
can pose a problem when graphics are involved, since word processing (wp) programs are
poor at creating and editing graphics. Except for only the most simple drawing it is necessary
to use a high-end graphics program such as Photoshop, Illustrator, or Canvas.
EXAMPLE OF INTEGRATING IMAGES
Word Processor
-A word processor is an electronic device or computer software application, that
performs the task of composing, editing, formatting, and printing of documents.
 EMBEDDED FILES
An embedded file is a file that is stored or hidden inside another file,
particularly inside an image which may then be posted to the *chans.
For example, concatenating a JPEG file with a RAR file produces an
embedded archive which can be read either as a JPEG or a RAR,
depending on how it's opened.
 EMBEDDED DATA
Embedded Data is any extra information you would like recorded in
addition to the question responses. It can be used to store information
such as. The social media site a respondent has come from. The
condition a respondent was assigned to in a research study.

EXAMPLE OF EMBEDDED FILES AND DATA

Microsoft Excel and Microsoft Word
ADVANCED AND COMPLEX FORMULAS
AND FORMULATIONS
Worksheet formulas are built-in functions that are entered as part of a formula in a
cell. These are the most basic functions used when learning Excel. VBA functions are
built-in functions that are used in Excel's programming environment called Visual
Basic for Applications (VBA).

EXAMPLE OF COMPLEX FORMULAS AND

COMPUTATIONS
Microsoft Excel