San’z E v e n t

Events and Production Management Company

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 S a n’z E v e n t
Quidquid autem celebrationem,
youll 'adepto illic sumus

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S a n z ’s E v e n t
Whatever the celebration,
We’ll get you there.

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San’z Events

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Happy 62 nd

Araw ng Malita

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 Happy 62 nd
Araw ng Malita
J u n e 1 5 - 2 2 , 2 0 1 9

This annual event of the Municipality of Malita,

Davao Occidental really plays a big factor as well as
its people. It aims to unite the residents especially
the youths to help create a beautiful and peaceful
community. By doing this activity every year, they
can expose the youths in engaging positive lifestyle
rather than doing negative hobbies like drugs, gang
wars, and etc. With this annual gathering, of the
people of the municipality of Malita, they can also
promote a better and greener community so they
can maintain the beauty and cleanliness of the
Municipality of Malita.

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Event plan
June 15-22,2019

We will deliver creative events and

communications that truly inspire and
invigorate. Sanz’s Events consists of a
team who are organized, focused and
prepared.
We offer a unique combination of
excellent service ensuring high impact
and measurable results that will make the
“Araw ng Malita 2019” more than just a
success but an amazing and remarkable
one.

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 EVENT DETAILS

EVENT NAME Mutya ng Malita 2019

EVENT PLACE Malita Gymnasium

EVENT TIME 7:00 pm

EVENT THEME Festival Theme
E V E N T D AT E June 15-22, 2019
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 TASK MANAGEMENT
COMMITTEE COMMITTEE HEAD TASK DESCRIPTION

Program Handling everything from catering to scheduling

activities, the program administrators organize all
Administrators Mary Grace T. Villa
the fine details of the event. This is arguably one
of the most important committees.

Operations The operations liaisons are the doers or the labor

of the event. Its duty is to ensure that all
Liaisons
Pearl P. Ines equipment needed on the day of the event is
secured and to be delivered on time — this
includes the sound system, tables, and chairs.

Creative The creative committee does everything from

making sure your attendees and target attendees
Committee
Honey L. Fernandez have all the information they need to getting them
there and allowing them to have a great time.

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 TASK MANAGEMENT

COMMITTEE COMMITTEE HEAD TASK DESCRIPTION

Design Coordinator The design person will work on making

Janice R. Oplas the whole event aesthetically pleasing.
Members: This includes the invitations, banners,
Michael V. Baldevia customization of props, and the like.
Christian M. Lozano
Richard S. Alisoso
Mary Ann R. Dayanan

Food Coordinator Allan Q. Ortiz The food committee makes sure that all
Members: participants, including the guests, has
Christopher N. Bardo something to eat.
Claire G. Santos
Nikki E. Miano

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 THE VENUE
Potential Hazards during Actions to minimize the risk
the Event
Make sure to have sufficient power source like generator
Unexpected Brown out sets for emergency purposes.

Strips, slip and falls Make sure that the stage is properly set up and sturdy.
Double check the decorations attached.

Grounded microphone Check microphones and provide spare for emergency

purposes.

Technical Errors Make sure to have back up equipment and expert

(Failures of sound systems, corruption of files, etc.) personnel to manage and urgently fix errors.
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Legend:
Stage
LED Wall Screen
Bleacher/s
Comfort Room/s
Entrance/Exit
Sound System (Speaker)
Technical Group
Center Table
VIP seats (e.g. Officials)
VIP seats

VIP seats
Barricade opening
Barricade
Generator
Fire Extinguisher/s
Medics
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 Materials Needed Assumed Cost Description
Food P230,000 Foods refers to all of the foods during
every event.
Print outs(tarpaulin& invitation) P5,500 This are the tarpaulin,invitation letter and
the schedule of activities for them to be
guided in the flow of the activity.
Sound system,lights and microphone P22,000 The materials use for making the event
lively.
Event host P14,000 Being the master of the ceremony for the
opening and closing ceremony of every
event.
Chairs and tables P10,500
Official photographer P5,000 Being the exclusive photographer during
the Search for Mutya ng Malita and the
other event.
Boquet/sash/prizes P50,000 The prizes of the winner during the
selected event where there are contest .
Stage decorations materials P8,000 Materials used for designing the stage.
Utility P7,000 The person responsible in cleaning the
venue before and after the event including
the comfort room.

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 EVENT TIME TABLE
Weeks
TASKS Person Assigned
1 2 3 4 5 6
Event Concept and Format Approved Kylla B. Magallanes
1.1 Initial meeting with the client
1.2 Signing of contract with the client

2. Sources of Funds Confirmed Ritchel A.Idong

2.1 Securing down payment/budget of the client
3. Attendees Rainel N. Gabotero
3.1 Final Number of Pax
3.2 Seating Information for the attendees
4. Venue Ching T. Montecalvo
4.1 Date and Time booked
4.2 Food Menu Selection
4.3 Venue Set up provided equipment confirmed
5. Program Approved Charity J. Ponferrada
5.1 Flow of the event
5.2 Invitations
6. Technical Requirements Completed Jovy K. Lubatin
6.1 Sound, Audio Visual and Lights briefing

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THANK YOU
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