PRIMERA EVENT PLANNING

Mr. Charles Esrael Halog

PRIMERA EVENT PLANNING LOGO
 COMPANY PROFILE

• Date established: August 5, 2001

• Owner: Charles Esrael Halog
• Address: Malabanban Norte Candelaria, Quezon
• Contact #: 09242628301
• Email: Primera_Event@gmail.com
ORGANIZATION AFFLIATED
 TESTIMONIALS OF CLIENTS

• “We did it! Another successful conference! Thanks, in a huge part, to you! We, The NEARC Board, are in awe of you and
your expertise, not to mention how you manage it all with a smile! Your help from the very beginning keeping us on track,
meeting deadlines, guiding the host committee – to all of the onsite work you do – registration, food, dealing with issues
(wifi…ugh!) – is appreciated by all of us.” – Owen Ocfemia
•
• "You and your team did an outstanding job making the Annual celebration so spectacular - through all the digging, sorting,
problem-solving, and filling-in-the-blanks, you make it all come together. Not to mention the sunshine we knew you were
good, but that's really good. Our sincerest gratitude for taking on this very special project with such enthusiasm, energy
and keen attention to detail. We are lucky to have such a strong partner in the team. Thanks Again!" – Kenneth Mendoza
•
• "I want to thank everyone at Indigo Event Planning for your help in making this years EXPO a real success. It really makes
a difference to work with people who know what they are doing and are willing to do what it takes to make it happen. I
appreciate it." – Roldan Medrano
 EVENT TEAM

Program Audio Venue Food

Facilitator Facilitator Facilitator Facilitator
 ORGANIZATIONAL STRUCTURE

Program coordinator Venue Coordinator Food Coordinator Audio Coordinator

Assist the flow of the Checking the reservation Foods(breakfast,lunch Technical

event and dinner)

Opening Checking of the rooms Snacks Musics

Prayer/Closing Prayer

Assist the Game Welcome drinks Sound system

Handle the whole Event Microphones and lights

 EVENT PROGRAM

• Day 1
7:00 AM Assembly of clients and participants inside the hall in grand central hotel
8:00- 10:00 AM Departure of the family member
10:00 -11:00 AM Check in at grand central hotel
11:0-12:00 AM Registration
12:00-6:00 PM Proper activities
 Opening prayer
 Introduction of each Family members
 Intermission number form family member
 Lunch time
 Games
 Picture taking
 Awarding/giving prices and give aways
 Closing prayer
• Day 2
6:00-7:00 AM Morning exercise of the family

7:00-8:00 AM Buffet Breakfast

90:00 -10:00 AM Free time to do swimming

10:00-11:00 PM Lunch time

12:00 PM Home sweet home

 BUDGET
ITEMS QTY/PRICE PRICE
Accommodation- 15rooms good for 12 persons (3,500) with buffet breakfast Php 52,500
Grand central hotel
Catering ( Dinner) 250 x 100 pax Php 18,000
Function Hall rental With light and sounds set up and red carpet Php 60,000

Event Decor Physical and arrangement Php 20,000

Photobooth 3 hours Php 12,000
Tarpulin Php 3,000
Photographer/ Group of photographers/videographers Php 20,000
Videograoher
Emcee 2 professionals Php 15,000
Freebies set Php 55,000

Awards and game Gift certificates Php 20,000

prizes
Zumba Instructor 3persons Php 3,500

Foods and Snacks Php 50,000

TOTAL Php 329,000
ORGANIZERS FEE Php 49,350
(15%)
Grand Total Php 378,450
12% Service charge 45,402
10% w/ holding tax 37,845
5% contingency plan 18,922.5
Total Payable after tax Php 480,916.5
 PLANNER DUTIES

• Working with clients to identify their needs and ensure customer satisfaction
• Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee list,
special guests, equipment, promotional material
• dentify the client’s requirements and expectations for each event.
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything
is in order.
• Manage all event set-up, tear down and follow-up processes.
• Maintain event budgets.
• Book venues, entertainers, photographers, and schedule speakers.
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Assess an event’s overall success and submit findings.
 TERMS AND CONDITIONS

Payment in full is due no later than 7 days prior to the event date.
Inclusions The company will supply all activity equipment and instructors, venue costs as detailed in the invoice (if
applicable), event management and public liability insurance of £5,000,000.
Substitution The company reserves the right to substitute a comparable activity for another in the event of equipment failure
or circumstances beyond its reasonable control.
Drugs and Alcohol The company may refuse participation to guests who are believed to be under the influence of drugs or
alcohol. No refund will be made in such circumstances.
Company Authority The customer recognises the authority of the company’s Event manager and Skippers, understanding
that they may take any decision they regard as necessary to ensure the health, welfare and safety of those taking part in the
event.
Changing Dates Every effort will be made to change the event date when requested, although the company reserves the
right to charge 10% of the event value. The charge may be higher when it has not been possible to cancel subcontractors or
venues. No change may be made within 30 days of the event.
Cancellation Whether or not payment has been made, if the customer’s Cancellation made after the payment option date
shall not be honored to refund. Cancellation will be required at least 4weeks before the event.
THANK YOU