CASE STUDY OF ASN & EDI ISSUES

DUNG DO
LOGISTICS DEPARTMENT
 PART 1 PART 2 PART 3

What is ASN ? What is EDI ? Frequent issues.

ASN process . EDI process How to deal with them ?
 GENERAL PROCESS

PO

SCR S | B RA N D GU ID ELIN ES
SCR S | B RA N D GU ID ELIN ES
 ASN TIMING EXPECTATION
1 ASN = 1 PO = 1 PACKING
PLAN = 1 PACKING LIST
=1 INVOICE

• PACKING LIST

• INVOICE
2. EDI (ELECTRONIC DATA INTERCHANGE)

FOB: DDP/DDU:
EDI = ETD + 1~7days AIR: EDI = ETD + 4 days
=> Due date: ETD +14 => Due date: ETD +11days
days SEA: EDI= ETD + 7 days
=> Due date: ETD +14days
SCR S | B RA N D GU ID ELIN ES
2 0 16 2 0 17 2 0 18 2 0 19

SCR S | B RA N D GU ID ELIN ES
2 0 16 2 0 17 2 0 18 2 0 19

SCR S | B RA N D GU ID ELIN ES
40

35

30

25

20 38

15

10

2 2
1 1 1
0
0
JAN FEB MAR APR MAY JUN JUL
 1. THE INCORRECT CONSOLIDATOR/
LOAD TYPE

FREQUENT
ISSUES
HOW TO DEAL
WITH THEM ?
Duplicate invoice is not allowed. For a Vendor, each shipment has one invoice
number exist in system.
.
.
• WRONG SKU IN LABEL
• SMALL QUANTITY
. • Invoice price doesn’t link to current price in PO sheet
• Price in buyer system and EDI doesn’t match
•. Invoice date should be greater than the departure date always. If it has been send
before or on onboard date, it has been rejected by system.
• Check term of sale in doc/ EDI/PO sheet/ ERP
.
• Request Toolkit team: check term of sale in buyer system=> Manual Payment
•. Shipping quantity has shortage or overship within +/- 5% tolerance, vendor can
proceed ship with GIS VD confirmation => re-submit invoice
• Unmatch quantity with buyer system=> manual payment
• No shipped record: send shipping docs.
CASE STUDY OF ASN & EDI ISSUES

DUNG DO
Email: dungdo.logistics@vn.hansae.com