NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

REGION V COUNCIL
FEDERATION YEAR 2019-2020

IMPLEMENTING
RULES
AND REGULATIONS
ON
MEMBERSHIP
ANGELIKA A. OROBIA
VP for Membership
TABLE OF CONTENTS

IRR 1.0 BACKGROUND .......................................................................................................... ………… 3

IRR 2.0 OBJECTIVES............................................................................................................................... 3
IRR 3.0 APPLICATION AND ADMISSION FOR MEMBERSHIP................................................ 6
IRR 4.0 NFJPIA MEMBERSHIP CARD................................................................................................ 8
IRR 5.0 NFJPIA MEMBERSHIP CERTIFICATE.................................................................................. 8
IRR 6.0 NATIONAL/REGIONAL/LOCAL MEMBERSHIP CONTRIBUTION............................ 9
IRR 7.0 DEADLINE OF SUBMISSION AND PAYMENT................................................................ 9
IRR 8.0 MEMBERSHIP BENEFITS........................................................................................................ 12
IRR 9.0 MEMBERS CLASSIFICATION................................................................................................ 13
IRR 10.0 MEMBERSHIP TERM............................................................................................................... 14
IRR 11.0 TERMINATION OF MEMBERSHIP...................................................................................... 14
IRR 12.0 RIGHTS, RESPONSIBILITY, AND DUTIES OF MEMBERS............................................. 14
IRR 13.0 VIOLATION OF MEMBERS.................................................................................................... 16
IRR 14.0 ENFORCEMENT OF THE IMPLEMENTING RULES AND REGULATIONS.............. 16
IRR 15.0 AMENDMENTS OR REVISIONS ......................................................................................... 17
IRR 16.0 SEPARABILITY CLAUSE ......................................................................................................... 17
IRR 17.0 REPEALING CLAUSE................................................................................................................ 18
IRR 18.0 EFFECTIVITY............................................................................................................................... 18
 IRR 1.0 BACKGROUND

IRR 1.1 Article V Section 1.a and 1.b of the 2011 NFJPIA
Constitution and By Laws stated that the membership into the
Federation is mandatory to all JPIA Local Chapters of
tertiary schools duly recognized by the Commission on
Higher Education (CHED). Only Local Chapters duly
recognized by the Federation can use the name JPIA. The
National Vice President for Membership and the National
Executive Officers are responsible for the implementing
rules and regulations for the acceptance of qualified
applicants and to ensure adequate controls to address risk
of unauthorized, inaccurate and incomplete handling of
membership matters in the organization.
 IRR 2.0 OBJECTIVES

IRR 2.1 To establish standard procedures for application and

admission for membership to the organization.
IRR 2.2 To define the membership requirements including the
documents that shall be submitted by the Local Chapters
and Regional Councils and guidelines of recruitment for
the taking up Accountancy, Accounting Technology,
Management Accounting and other allied courses.
IRR 2.3 To determine the Regional Council Membership
Contribution of the organization.
IRR 2.4 To define rights, duties and responsibilities of all the members.

IRR 2.5 To define the terms of membership and grounds for

termination.
 IRR 3.0 APPLICATION AND
ADMISSION FOR MEMBERSHIP

IRR 3.1 Documentary Requirements for Local Chapters. All Local

Chapters shall submit the following to the Regional Council:

1. LC Members Database. In filling out the LC

Members Database under Renewing Members sheet, you will just
have to encode the last federation year’s JPIA Number under the
“JPIA number” column. And all the basic information like name,
gender (you may change, if encoded wrong or no entry recorded),
and local chapter name shall be ready available but the course,
contact number and email address must be updated on a regular
basis. Under New Members sheet, all the required information must
be encoded upon registration except the JPIA Number.
The JPIA Number to be used shall be given by your respective RVP
Membership. While under backup file sheet, all those who
cannot search their JPIA number and/or those who has misspelled
name, must be encoded here. Under their name, kindly use lower case
letters only and following this format: Surname, Given Name, and
Middle Initial. (See the LC Members Database.xlsx)

JPIA Number Example: RC CODE-LC CODE-JPIANUMBER

(13-01-0001)
Name Format Example: Manuel, Adrian H.
2. Local Chapter Requirements (See the NFJPIA1920_LC
Membership Requirements.xlsx)
Local Chapter Information and summary of members
Local Chapter Officers with ID Picture
Local Chapter General Plan of Activity (GPOA) or Calendar of
Activities (COA)
Membership report
LC Members Count

The filename to be used shall be School

Name_Requirements.xlsx. Use the given template for uniformity
purposes.

Ex. Philippine School of Business Administration-

Manilax_Requirements.xlsx
3. List of enrolees or number of students enrolled in BSA,BSMA, BSAT
or ANY accounting related courses certified by Registrar. Scanned
copy must be sent to the council.

4. Certification Letter from the Office Students Affairs (OSA)

stating that the organization is duly recognized by the school. Scanned
copy must be sent to the Council.

5. For first time applicants: Constitution and By-Laws.

For renewing members: Amendments or Revisions of the
Local Chapter Constitution and By-Laws only (if any).

6. Annual Report of the previous federation.

7. Deposit slip of membership contribution.

8. Resume of Local Chapter Officers. Local chapters may also
include the resume of their graduating students. (5th year students for
5-year program, while 4th year students for 4year program). Kindly
use the prescribed format and compile it in a separate folder for
LC Officers and for Graduating students according to its
course/degree. Use this format in naming your resume:

For the officers: FullName_Position_School Name(Acronym)

Ex. Manuel, Adrian H._National Vice President for

Membership_PSBAManila

For graduating students: Full Name_Resume

Ex. Manuel, Adrian H._Resume
IRR 3.2 All membership requirements shall be uploaded to the drive folder sent
by your respective regional council.
IRR 3.3 Documentation Requirements for Regional Councils. All
Regional Councils shall submit the following to the National
Federation:
1. Annual Report of previous federation
2. Regional Council Requirements (Please see the
NFJPIA1920_RC Membership Form.xlsx)
• Regional Council Information
• Regional Council Officers
• Regional Council Calendar of Activities
• LC Membership Count and Membership Tracker
• Summary of LC Members Count
 3. Regional Council Membership Contribution tracker and the
scanned copy of the deposit slip for the easy monitoring of the
payments of the Regional Council. (See the Regional Council
Membership Contribution Tracker.xlsx).

Note: At time of deposit, the Scanned copy of the deposit slip for the
payment of Regional Council Membership Contribution shall be submitted
immediately.

4. Non-member Schools Checklist – An excel file containing a list of

all the non-member accounting schools in the Region. On the first
column should be the name of the School, the second column be the
estimated number of members (Estimate should be in multiples of 10.
E.g. 10, 20, 30, 40 ….) the third column should be the
remarks/note/response of the school upon inviting the school to join
NFJPIA.
 The copy of the new Non-member Schools Checklist.xls will
be included in the packet released by the National vice
President for Membership

IRR 3.4 All regional council requirements shall be uploaded in a drive folder sent
by the national federation.
IRR 3.5 For the JPIA Number Code, this format shall be followed:
2019-WW– XX – YYYY

2019 Federation Code

WW Region Code
XX Local Chapter Code
YYYY Member Number
IMPORTANT NOTE:
For federation year 2019-2020, renewing members shall use their respective JPIA
number last federation year 2018-2019 but the federation code shall be changed
accordingly (ie., 2019). It means that, your registered RC, LC Code and JPIA
number this year will serve as your permanent number on the next federation
years, only the federation code will be subject to change. For new local chapters, a new
LC Code shall be assigned by the Regional Vice President for Membership provided
that he/she will not use the LC Code of existing LCs. And for new members, the
Regional Vice President for Membership shall have the discretion in providing JPIA
number for their respective local chapters in their regions. The Regional Vice
President for Membership will just inform the local chapters regarding such.
 IRR 4.0 NFJPIA MEMBERSHIP CARD

IRR 4.1 There will be a uniform membership card design.

IRR 4.2 The National Federation will look for industry partner who
will give discounts to bearer of the National Federation card. However, the
Regional Councils are also empowered to look for their own industry
partners.

Note: We highly encourage the Regional Council to look

for their industry partners within the region.

IRR 4.3 All members who paid the Regional Council Membership
Contribution shall be entitled for a membership card that will serve as
an acknowledgement of their active involvement of the
organization.
IRR 4.4 The membership card is valid upon receiving the
membership card and December 1, 2020 will be the
expiration date. The validity implies to as an Identification
Card and proof to avail discounts within the geographical
location, if any.

IRR 4.5 Membership cards shall be based on the Local

Chapter Database. Regional Council shall be only liable to
replace the membership cards which have errors in details due to
the fault of the membership cards provided or printer, otherwise
liability shall be void.
 IRR 5.0 NFJPIA MEMBERSHIP CERTIFICATE

IRR 5.1 Membership certificate shall be designed by the National

Federation.

IRR 5.2 All Regional Councils are mandated to provide a

Membership certificate to the members of the National Federation.

IRR 5.3 Regional Council, so as to promote ownership and

efficiency of work.

IRR 5.4 Membership certificate will not be valid without

the Regional Council’s dry seal.
 IRR 6.0 NATIONAL/REGIONAL/LOCAL MEMBERSHIP
CONTRIBUTION

IRR 6.1 Required Regional Council Membership

Contribution for the federation year 2019-2020 shall be P 15. 00.

IRR 6.2 Breakdown of P 15.00 will be sent by the National Vice

President for Finance through Memorandum.

IRR 6.3 The Regional Council must declare 100% of their

members
 IRR 7.0 DEADLINE OF SUBMISSION
AND PAYMENT
IRR 7.1 FOR LOCAL CHAPTERS
IRR 7.1.1 All soft copy requirements shall be uploaded to the
official share drive folder or link sent by the Regional Vice
President for Membership. Uploaded files must be on their
local chapter respective folders. After uploading the said
requirements on their respective folders, notify the Regional
Vice President for Membership that they already uploaded the
files.
IRR 7.1.2 All hard copy requirements, if there is any, shall be
placed inside a long brown envelope and shall be submitted to
the National Vice President for Membership via mail.
IRR 7.2 FOR REGIONAL COUNCILS
IRR 7.2.1 All soft copy requirements submitted by local
chapters and regional councils must be uploaded to the share
drive folder provided by the National Federation. A summary
report of their local chapter’s shared files must be sent to the official
e-mail address of the Standing Committee at
membership.nfjpianorthluzon1920@gmail.com (for Regions 1 &
CAR, 2, and 3), membership.nfjpiasouthluzon1920@gmail.com (for
Region 4, 5, and NCR), membership.nfjpiavisayas1920@gmail.com
for Regions 6, 7, and 8), and
membership.nfjpiamindanao1920@gmail.com (for Regions 9, 10 &
CARAGA, 11, and 12), and kindly carbon copy to the National
Vice President for Membership at
nvpmembership.nfjpia1920@gmail.com.
 IRR 7.2.2 All hard copy requirements, if there is any, shall be
placed inside a long brown envelope and shall be submitted to
the National Vice President for Membership via mail to:

Adrian H. Manuel
Philippine School of Business Administration-
Manila
826 R. papa St., Sampaloc, Manila

IRR 7.2.3 For the deadline of submission, please see

NFJPIA1920_Membership Deadlines.pdf.

IRR 7.3 The membership fee shall be deposited to the official bank
accounts of the council.
IRR 7.4 5 days after every deadline of the LC Members Database, the
National Vice President for Finance will immediately send Billing statement
to the Regional Council

IRR 7.5 Kindly send the scanned copy of the deposit slip and the
payment details to nvpmembership.nfjpia1920@gmail.com and carbon
copy to nvpfinance.nfjpia1920@gmail.com. Payment details shall
be documented in the NFJPIA_1920_MembershipFeeTracker.xslx.

IRR 7.6 The National Federation may deem it imperative to waive

the rights of membership if no payment from Regional Council
has been deposited on or before the given deadline.
IRR 7.7 Late registration will be entertained with the consideration that
benefits are limited upon the date of the registration.

IRR 7.8 All Local Chapters are required to follow the prescribed format of the
Regional Council. All Regional Councils are required to follow the
prescribed format of the National Federation. This is to keep a well-
tracked record. Templates and prescribe formats shall be available the social
networking sites for reference.

IRR 7.9 The Regional Vice President for Membership shall confirm and
verify the files to the Local Chapters they have submitted.

IRR 7.10 If the Local Chapter did not receive any confirmation
regarding the submission of files; it means that the Regional Council did
not receive any file from the respective Local Chapter.
IRR 7.11 Regional Councils shall be required to follow the same scheme like the Local
Chapter submitting their membership requirements, wherein the Regional Vice
President for Membership shall attest via email or message regarding the verification
of the files submitted by the Local Chapters.

IRR 7.12 Confirmation email or message shall be sent to respective Regional Councils
regarding the verification of the files sent and the Membership Committee, headed by the
National Vice for Membership shall confirm the files and documents submitted.

IRR 7.13 If the Regional Council did not receive any confirmation regarding the submission
of files; it means that the National Federation did not receive any files from the respective
Regional Council.

IRR 7.14 For queries and suggestions regarding membership matters, you may contact
ADRIAN H. MANUEL, National Vice President for Membership either through e-mail,
nvpmembership.nfjpia1920@gmail.com, or through his mobile number,
(+63) 915 587 9293.
 IRR 8.0 MEMBERSHIP BENEFITS

IRR 8.1 All registered members shall receive a membership

card and membership certificate which is a tangible proof of
membership to the organization.
IRR 8.2 Priority notice to the updates and events of organization.
IRR 8.3 Ability to use NFJPIA logo, name and reputation for
promotion of local or regional events.

Note: It is applicable only to the events recognized by the National, Regional and
Local Chapter.

IRR 8.4 The opportunity to serve and the ability to hold leadership
positions within various committees.
IRR 8.5 Eligibility to apply for the prestigious award: Most Outstanding
JPIAN (MOJ).
IRR 8.6 The opportunity to participate in the following ACADEMIC
EVENTS:

1.
PICPA NAQDOWN
2.
National Academic Competitions
3.
NFJPIA Cup
4.
National CPA Mock Board Examination
5.
Case Study Competitions
6.
Cup Series
7.
Academic seminars in partnership with each region across the
country.
IRR 8.7 The opportunity to participate in the following NON ACADEMIC
EVENTS:

1. Socio-Civic Comprehensive Program

2. National Non-Academic League
3. National Non-Academic Tournament
IRR 8.8 Meeting and interacting with the other members, future colleagues in
the accountancy profession, during the 22nd National Mid-Year
Convention and 37th Annual National Convention.

IRR 8.9 The opportunity to avail premiums and discounts to the

National Federation Industry sponsors.

IRR 8.10 The opportunity to receive soft-copy of test banks

and review materials.

IRR 8.11 The opportunity to be a scholar of the federation year. Only

the duly registered and active members for the federation year 2019-
2020 shall be entitled to apply as a federation scholarship
program spearheaded by the Education and Research Committee.
 IRR 9.0 MEMBERS CLASSIFICATION

IRR 9.1 Regular members – Those who have fully complied

with all the requirements set forth under this article, and
actively performed the objectives of the organization.

IRR 9.2 Probationary members – Those who have fully complied

with all the requirements set forth under this article but
have committed an act discreditable to the Federation as
deemed by the Executive Board. Probationary members shall
have their right curtailed as regular members and shall
be disqualified from the activities of the organization,
unless provided otherwise under meritorious cases by the
Regional Executive Officers.
 IRR 10.0 MEMBERSHIP TERM

IRR 10.1 Membership in the federation is for a period of

one federation year and is renewable annually.
 IRR 11.0 TERMINATION OF MEMBERSHIP

IRR 11.1 Graduation – any member who is duly recommended

by their school’s Office of the Registrar for graduation in Bachelor of
Science in Accountancy degree ceases to become a member.

IRR 11.2 Degree Program Shift – any member who is disqualified to enroll
in the Bachelor of Science in Accountancy or any accounting-related degree
program of his member school ceases to become a member.

IRR 11.3 Others – any member who, in one way or another, has failed to
uphold the purposes, for which this Federation was established, upon the
discretion of the Federation Officers and Adviser, ceases to become a member.
 IRR 12.0 RIGHTS, RESPONSIBILITY,
AND DUTIES OF MEMBERS

IRR 12.1 The regular Local Chapter members of the Regional

Council shall have the following expressed rights:
IRR 12.1.1 The right to participate in the discussion in all
assemblies of the Federation and Regional Council.
IRR 12.1.2 The right to inspect the records and financial reports
of the Federation and Council within a reasonable time and
place.
IRR 12.1.3 The right to vote in all of the major activities of the
Federation and Council.
IRR 12.1.4 The right to participate in all of the activities of the
Federation and Council aimed towards their development and
improvement.
IRR 12.2 The regular Local Chapter members of this Federation
through their representatives shall have the following expressed
duties and obligations:
IRR 12.2.1 The duty to comply with the provisions of this
Constitution and By-Laws and other rules that may be promulgated
by the Regional Executive Board, National Executive Board or may
be agreed upon.
IRR 12.2.2 The duty to attend meetings whether general or special.
IRR 12.2.3 The duty to pay the membership fee and such other
fees that may be deemed appropriate by the Regional Executive
Board and National Executive Board in accordance with
the Constitution and By-Laws.
IRR 12.2.4 The duty to comply with any other requirements set by
the Regional Executive Board and National Executive Board.
IRR 12.2.5 The duty to defend the honor, prestige and integrity of
the Federation and Regional Council.
IRR 12.2.6 The duty to respect the other members of the
Federation and Regional Council.
IRR 12.2.7 The duty to support all the undertakings of the
organization and participate actively in all the activities and
functions of the Federation and the Council.
IRR 12.2.8 The duty to deepen their understanding of the concept
of the Federation and Regional Council.
IRR 12.2.9 The duty to engender academic excellence in the
Federation. IRR 13.3 The act of a Local Chapter/Regional
Council representative or his proxy shall mean act of the
Local Chapter/Regional Council as a whole.
 IRR 13.0 VIOLATION OF MEMBERS

IRR 13.1 Culpable Violations on any provisions of the

Constitution and By- Laws.

IRR 13.2 Gross misconduct, dishonesty, discourtesy and

disloyalty to the Federation.

IRR 13.3 Inefficiency and incompetence in the performance of

official duties.

IRR 13.4 The use of the name of NFJPIA shall be deemed

inappropriate.
 IRR 14.0 ENFORCEMENT OF THE
IMPLEMENTING RULES AND REGULATIONS

IRR 14.1 It shall be the primary duty of the National Vice

President for Membership and the Federation to effectively
Enforce the provisions of this Implementing Rules and Regulations.
The Federation also has the sole right to interpret the contents
of this Implementing Rules & Regulations and their decision
will be binding and irrevocable.

IRR 14.2 The National Adviser or his duly designated

representative shall act as legal adviser to the National Vice
President for Membership and the Federation and shall render
legal assistance as may be necessary in carrying out the
provisions of this Implementing Rules and Regulations.
 IRR 15.0 AMENDMENTS OR REVISIONS

IRR 15.1 The Federation shall be vested with the exclusive power to
revise and amend the Implementing Rules and Regulations.
IRR 15.2 Any amendments to or revisions to this Implementing
Rules and Regulations may be proposed by any member of
any regional council/local chapter upon a written request of
such member, stating the reasons thereto.
IRR 15.3 The National Vice President for Membership must
initially review any request for amendments and revisions
as well as proposed amendments then to be forwarded to the
National Executive Officers for discussion, editing and final
approval and to be noted by the National Adviser.
IRR 15.4 The National Executive Officers shall have the right to
debunk any proposed revisions and amendments, submitted to
them by the National Vice President for Membership,
which are deemed unnecessary. The final decision on any
inclusions and exclusions to this Implementing Rules and
Regulations must be determined by a majority vote of all
National Executive Officers in which the National Regional Vice
President for Membership is included.
IRR 15.5 Amendments to particular provisions in this
Implementing
Rules and Regulations shall be allowed provided that such
amendments will be communicated to stakeholders at least
two weeks before it could take effect.
 IRR 16.0 SEPARABILITY CLAUSE

IRR 16.1 If any clause, provision, paragraph or part of this

Implementing Rules and Regulations shall be declared
unconstitutional or invalid, such judgment shall not
affect, invalidate, or impair any other part hereof,
but shall be merely confined to the clause,
provision, paragraph or part directly involved in the
controversy in which such judgment has been rendered.
 IRR 17.0 REPEALING CLAUSE

IRR 17.1 Any rule and regulation or resolution or part/s

thereof inconsistent with the provisions of this
Implementing Rules and Regulations are hereby repealed
or modified accordingly.
 IRR 18.0 EFFECTIVITY

IRR 18.1 This Implementing Rules and Regulations

shall take effect immediately after its presentation
and approval from the National Executive Board.
Promulgated at 3/F PICPA bldg., 700 Shaw Blvd.,
Mandaluyong City Republic of the Philippines, this
MEMBERSHIP PACKET
NFJPIANCR1920 Authorization Letter pro-forma
Membership Database and Payment

What is more convenient?

Before: RVP for Membership Database NVP for Membership **after days**
NVP for Finance Billing Statement Payment

Database of members who is

Proposed: RVP for Membership already paid ONLY NVP for Membership

NVP for Finance (will

Payment (Deposit Slip)

acknowledge the payment and confirm if it’s the same with the database)