EFFECTIVE BUSINESS

PRESENTATIONS

Warans
EFFECTIVE BUSINESS
PRESENTATIONS
IS
“SELF PRESENTATION”

Warans
 SELF PRESENTATION
• IS A SKILL

• SKILL IS ‘KNOWLEDGE’
PRACTICED...PRACTICED…WITH A DESIRE
TO EXCEL…TO GET ‘ WHAT YOU WANT TO
GET?’

• SERVED WITH ‘ PEPPER & SALT TO TASTE’

Warans
SELF PRESENTATION IS..3C’S
&5P’S

• COOL /CALM / COMPOSED

• POSTURE/PITCH/PAUSE/PACE/PUNCH

Warans
• HEARD OF THE ‘ ELEPHANT STORY’

• STORY OF MARK SPITZ

• THE “HANUMAN THEORY OF

MOTIVATION”

• STORY OF ‘CHURCHIL’

• SELF PRESENTATION IS ON GOING &

NOT FOR AN OCCASSION
Warans
 KNOW WHAT U WANT TO
PRESENT ??

• FOR SHARING YOUR KNOWLEDGE

• FOR DEBATE
• FOR OPINION
• FOR DECISION
• FOR GENERAL CONSENSOUS

Warans
 IS PRESENTATION A
SPEECH??

• WHAT’S THE DIFFERENCE ???

Warans
 4 YOUR INFO
SPEECH PRESENTATION
• ENTERTAIN • EXPLAIN
• INFORM • ELICIT INFO.
• PERSUADE /OPIONIONS
• SURPRISE • PERSUADE
• GET DECISIONS

Warans
 PRESENTATION
• YOU TALK
• YOU TALK
• YOUTALK
• YOU TALK
• ‘‘TALK WITH AN END IN MIND”

Warans
WHAT IS YOUR END IN MIND
???
• PROJECT YOUR ACHEIVEMENT

• WANT A DECISION

• SHARE INFORMATIONS

Warans
 NOW COME TO YOUR
AUDIENCE

• KNOW YOUR AUDIENCE..SALT & PEPPER

TO TASTE
• KNOW WHO IS COMING
• KNOW WHAT IS IN THEIR MIND
• KNOWN HOW MUCH THEY KNOW
• ASK “WHY ME?”
Warans
 END IN MIND

• MIND MAPPING ….TECHNIQUE

Warans
 OPINIONS OR DATA

WHAT IS RIGHT?
IDEAS WHAT IS WRONG? WHY IS RIGHT?
WHY IS WRONG?

END IN MIND
[DECREASE PRICE]
IDEAS

WHERE IS RIGHT?
WHERE IS WRONG?
WHEN IS RIGHT?
WHEN IS WRONG?
Warans
 MIND MAPPING
• NEVER LINEAR
• SCATTER..WRITE EVERY THING & ANY
THING
• MAPPING THRU YOUR HEART
• DRAW ONE LIST /SECOND LIST
IMPROVING BUT NOT DELETING
ANYTHING FROM FIRST
• DRAW THIRD LIST

Warans
 ON YOUR MARK
• KNOW THY SUBJECT

• SCRIPT YOUR SUBJECT

• PEN TO PAPER

Warans
FOCUSS ON ‘ END IN MIND’
• WRITE YOUR SRICPT
• WRITE ALL QUESTIONS THAT COULD BE
ASKED
• GET ANSWERS
• OVER PREPARE BUT AVOID INFORMATION
OVERLOAD
• BE YOURSELF …CHOOSE YOUR STYLE

Warans
 CONFIDENCE CARD
• SUMMARISES YOUR SRICPT
• THEY CONTAIN THE MAIN POINTS
• THEY CONTAIN ANSWERS TO YOUR 25
EXPECTED QUESTIONS
• NEVER FEEL STUPID TO REFER TO YOUR
CONFIDENCE CARD
• MEMORISE YOUR FIRST AND LAST
SENTENCES

Warans
 Y DO I GET ‘NERVOUS’
• NOT KNOWING WHAT AUDIENCE EXPECTS FROM
ME
• FEARING THAT I HAVE NOTHING WORTH SAYING
• NOT SURE WHAT TO SPEAK
• NOT BETTER FROM OTHERS
• FEAR OF REACTION
• FEAR OF REJECTION
• NOT SURE OF WHAT TO SPEAK
• PERFORMANCE NOT TO EXPECTATION

Warans
 CONTROLLING FEAR!!
• DO YOUR HOME WORK …PEN 2 PAPER
• PREPARE FOR 25 QUESTIONS FROM AUDIENCE
• SMILE
• OPEN & POSITIVE
• GET YOUR “PUNCH LINE CLEAR & FOCUSSED”
• FOCUS
• STAND TALL ……‘YOU’RE ALL WELL PREPARED /
ITS PART OF LEARNING’
• LEARN FROM MISTAKE… SAY ‘NEVER AGAIN’

Warans
 CONTROL NERVOUSNESS
• DEEP BREATHING & RELAXED RESPONSE
…GIVES CALM ENERGY
• “I FEEL CONFIDENT -I’M SPEAKING
SLOWLY & CONFIDENTLT”
• VISUALISE SUCCESS
• SMILE
• DON’T RUSH
• DON’T FEEL SHY TO REFER TO NOTES

Warans
 C-C-C
• I AM WHAT I’M

• I MAKE MISTAKES

• MISTAKES WILL NOT BE

REPEATED..NEVER AGAIN

• KEEP YOUR CONFIDENCE CARD

Warans
 BEGINNING
• I’M IN COMMAND…[ MENTALLY]

• PUT AUDIENCE FIRST … TELL THEM WHAT TO

EXPECT..MENU

“IN THE NEXT 20MIN. I’LL BE PRESENTING…… WOULD

EXPECT YOU TO SUGGEST/GIVE DECISION….STOP ME
AT ANY TIME /ASK QUESTIONS AFTER MY
PRESENTION….PLEASE NOTE POINTS FOR
CLARIFICATION..”
“I’M NOTING DOWN …WILL CLARIFY …”
Warans
 MIDDLE
• FOLLOW YOUR SCRIPT AND TALK
• CHECK YOUR PACE /PAUSE…KEEP
BREATHING DEEP
• MINIMUM POINTS MAXIMUM
RECALL… KEEP THE LOGICAL FLOW
• BE FOCUSSED

Warans
 END
• MODULATE YOUR VOICE
• SUM UP …HIGH LIGHTS
• APPEAL FOR
DECISION/SUGGESTION/DEBATE
• FINISH OFF AS VIGOROUSLY AS YOU
BEGAN… “THATS IT .THANK YOU FOR
LISTENING
• “LEARN YOUR LAST PUNCH LINE BY
HEART”
Warans
 USE GRAPH
40
35
30
25
20
15
10
5
0
1 2 3 4

Warans
 ANSWERING QUESTIONS
• 3-Rs ..RESPECT/REFLECT/RESPOND

• RESPECT .. “I APPRECIATE WHAT YOU

ARE SAYING …I SEE YOUR POINT…
GREAT! THANKS TAHTS ANOTHER
WAY OF LOOKING AT IT..”
[DON’T SAY ‘ NO!NO! NO!’/YES BUT ]

Warans
 3-Rs
• RELECT… “ I HEAR YOU SAY…I’M I
RIGHT [ MIRROWING]..CAN YOU REPEAT
YOU QUETION,PLEASE…”

• BODY LANGUAGE..THOUGHTFUL!!

• MOVE FROM DEBATE MODE TO

DIALOGUE
Warans
 3-Rs
• RESPOND :

• DON’T SAY “ I FEEL…/I DON’T AGREE..”

• TRY “ I’M GLAD YOU BROUGHT IT UP .. IT IS

INTERESTING …..LOOK THE DATA AVAILABLE DOES
NOT SUPPORT THAT VIEW..” [BE OBJECTIVE /DATAOR
EXPERIENCE BASED.STATE YOUR EXPERIENCE
TOPROVE A POINT]

Warans
 STRUCTURE YOUR
PRESENTATION
• BEGINNING : “ AUDIENCE SOULD FEEL YOUR
TALK IS INTERESTING FOR THEM”
• “THIS PERSON KNOWS WHAT HE IS TALKING !!!”
• TELL THEM FOR EXAMPLE “ WHAT TO EXPECT”..”
DURING THE NEXT 20 MIN I WOULD LIKE TO
PRESENT …. I NEED YOUR QUALITY TIME &
ATTENTION..FOR I NEED YOUR CONTRIBUTION.”
• TELL THEM YOU THEY MEAN A LOT TO YOU &
THEREFORE…AWAIT THEIR RESPONSE …SO
LISTEN TO ME …!!!!!!!

Warans
 STRUCTURE YOUR
PRESENTATION
• YOUR WRITTEN SCRIPT SHOULD HAVE A
LOGICAL FLOW..A STORY
• STICK TO YOUR SCRIPT..DO NOT DIVERT EVEN IF
A BRILLIANT IDEA STRIKES YOU
• KEEP IT… IF A QUESTION IS ASK OR THROW AT
THE END AS AN IDEA FOR RESPONSE
• BEGING WELL;; … END WELL ….STRUCTURE THE
SCRIPT
• SUMMARISE YOUR THEME IN THE END

Warans
 EBP = SP

• EBP = SP = 3C’s +5P’s +3R’s

Warans