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Asset Management - Training
Asset Management - Training
Asset Management - Training
Kartik Panati
2 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
IBM
Asset Addition
3 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Asset Profile
A Profile ID
An Asset Category
An Asset Book Name
A Depreciation Method
4 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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5 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Basic Add
6 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Express Add
7 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Leased Assets
Adding of a new Lease: We can add a New Lease on the Lease Express Add
Page.
Navigation : Asset management > Leased Assets > Express Add.
To Review and update lease info use Update Lease Information Page
Navigation : Asset management > Leased Assets > Update Lease Information
Joint Venture Processing – Leased assets can not be directly owned by Joint
Venture Processing. JV Processing in Peoplesoft is achieved by setting up a
JV Business unit. Identifying the BU’s involved in the JV and Associating the
BU’s with their respective equities.
8 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Lease Terms Group Box on Lease Express Add Page contains various fields
that are used to calculate Lease Payment Schedules.
Payment Schedule ID : Each lease must have the Schedule ID and this is decided
based on whether the payment schedule is general, annual, semiannual etc…
BPO : Bargain Payment Option – Pay and retain the asset at end of term
BRO : Bargain renewal Option – Renew the Lease at end of term
Step Lease : This type of lease consist of Variable payments and occasionally variable
timing over the lease term.
Lease Payment Type : Advance Payment Type means Payment will be made before
the Lease begins.
Lease Type : Capital/Operational – This is automatically selected. This is based on the
FASB Statement 13 criteria. Capital –> Financial assets else Operating . To change we
need to retire and re enter the lease
Use the Cost Page to enter the chartfield and depreciation data for leased
assets.
Use Payment Schedule Page to enter schedule for lease payments.
9 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Field Required for entering Lease – Profile ID, Descr, Lease Term, Estimated
Life, Interest Rate, Payment Schedule ID, Transfer Ownership at end of
lease, MRP, Lease Information - Vendor ID, Lease ID, Cost – Chartfields.
Payment Schedule will be automatically populated.
For step Lease enter the Lease Payment Schedule on Step Lease Payment page.
Lease Asset Report – Asset Management > Reports > Leased Assets > Summary or
Detail
10 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Adjustments:
Changes in Asset information might be required for Cost, Quantity, Depreciation rules,
Location and Physical Attributes.
Some of these changes have a financial or Tax impact.
On the Main Page select the type of transaction, enter the accounting and transaction
dates.
Cost information page can be used to make actual adjustments t cost entries.
Child Assets Page is used to select some/none/all child assets in the transaction. It
appears only if parent is being transacted.
Transfers: This is used to periodically transfer assets within a BU or from one
BU to Other.
In addition to physical relocation this might even need change to some of the
chartfield values to post them correctly.
Transfer can be in full or in parts or retroactively.
Full or partial transfers can be done by cost, quantity or percentage.
Both AM Bus need to report to the same GL BU for inter unit transfer to be
automatic else retire and add to the new BU.
11 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Retire Assets
We can fully or Partially retire assets with effect from past, Present or future
date.
Fully depreciated assets can be retired by running the Auto-Retire fully
depreciated assets process.
Asset Retirement Types
Full Retirement
Partial Retirement by quantity or cost
Retirement for a Prior Period
Retiring financial assets will have an impact on the gain/loss for the BU.
If reinstate button is pressed without calculating the gain/loss after retirement
then the retirement rows will be purged.
For Partial retirements change the disposal code and change either the quantity
or cost. Others will automatically change.
Cost history Page has information about history of any transactions performed
on that asset. AM > Review Cost/Depr Activity > Cost History
Retirement info report is used to track the asset retired in a specific period.
12 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Retire Assets
Full Retirement – When all units and costs of an asset are retired, No further
depreciation accrues on the asset after that.
Partial Retirement – This can be done by Quantity or Cost, Depreciation continues to
be processed for remaining amount.
Retirement for a prior period – To Retire an asset for a prior period, you need to enter
the transaction and accounting dates of the actual retirement. You also need to enter
the accounting period to which the transaction needs to be posted. This will reverse the
depreciation entries for the previous months and keep the ledger in sync.
When Retiring Financial Assets you need to use a series of pages –
Retire Assets Page – Used to Retire Assets
By Chartfield Page – Used to partially retire shared assets
Child Assets Page – Used to identify child assets to be included in the retirement
transaction.
VAT Options Page – Used to make sure VAT is not calculate twice
Event Details Page – Used by PS Strategic sourcing to auction the assets.
Non financial do not have cost info, So retirement only involves changing status
to Disposed
13 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Reinstate Assets
For Reinstating a retired Financial Asset, You navigate to the Retire Asset
Page Select the reinstate check box and click on the reinstate button.
For Reinstating a retired Non Financial Asset, You navigate to the General
Page of the Retire/Reinstate Non Financial Asset Page and click on the
reinstate button.
This Report is used to track the assets that have been retired in a specific
accounting period and check for discrepancies.
This Report can be sorted by chartfield Data or by In Service Status.
Navigation : Asset Management > Reports > Retirement > Retirement
Information Report
14 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Processing Depreciation
Peoplesoft calculates depreciation based on the depreciating attributes setup
for them, such as
Depreciation method
Prorate Convention
Depreciable basis
Estimated Useful life
Placed-in-service date
These attributes can be specified at Business Unit Book, Asset Profile or when
adding assets.
Group assets are considered differently from regular assets. Before you run
Depreciation on group assets we must run Group consolidation Process
(AMGRPCON). This process consolidates the group member cost information
at group level. Then we can depreciate these assets using a depreciation
process.
PS allows only flat rate depreciation for Group Assets.
After performing any transaction against an asset, you must run the
depreciation calculation process to correctly reflect the asset information. The
Open transaction Detail page enables you to review these transactions.
15 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Processing Depreciation
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17 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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18 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Batch Flow
19 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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PeopleSoft Payables
PeopleSoft Purchasing
Project Costing
Budgeting
Strategic Sourcing
20 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Enter PO
- Asset BU
- Profile ID
- Tag Number
- CAP No.
- Employee ID, Capitalization status
- Cost Type
Enter Receipts with default value from PO and additional details
Run Receiver Interface push process
- If the receipt has inventory related lines, Receiver Interface process is executed automatically
- If the receipt have both inventory related as well as asset related lines, the process is executed as
part of Receipt Assets and Put away process
The Pre-Interface Tables in AM is populated
Preview/Correct the data in Pre-Interface tables.
Execute Payables/Purchasing interface process in PeopleSoft AM to load data to
Transaction Loader tables
Preview/Approve the data in Transactions loader table
Execute Transactions Loader process to load data to PeopleSoft AM
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23 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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24 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004
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Questions
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Thank You
26 PS Asset Management Functionality Overview | IBM Confidential © Copyright IBM Corporation 2004