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Touché Events & Catering

P R O L O G I C

Web-based multi-venue
Events & Catering
Software
 Scope
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Integrated software including

– Venue and function scheduling,

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– Client’s database & contracts,

– Food & Beverage and other services,
– Reporting and correspondence and
– Intelligent eMinders
 Unique features
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• Web based,
• Multi-venue,
• Multi-outlet
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• Shared client’s database,

• Central bookings and bookings at each venue,
• Integrated with back office systems for
materials, costing and accounting.
 Multi-venue Log-In
Log in as a normal user with access to all sites.
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 Quick Launch Menu
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Keyboard Shortcuts
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Customization and
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Configuration
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Customization

Customized to each functionality.

 Customization
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YOU CAN MAINTAIN DEFAULT TEMPLATES FOR TERMS & CONDITIONS AND THE SAME CAN BE
CUSTOMIZED WHILE GENERATING SPECIFIC CONTRACTS
 Customization
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Event Types
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YOU CAN SET UP EVENT TYPES required for rates, MIS statistics
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Event Tasks
 Customization
Set Up Types
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YOU CAN SET UP EVENT TYPES required for rates, MIS statistics
 Customization
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Cancellation Reasons
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 Customization
Bookable venue spaces and space combinations. Capacity per space per set-up
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type.
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 Venue Rentals
Standard pricing is defined per venue-space per set-up time. Higher prices may
be set-up for Premium dates. Of course, these can be edited during sales.
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 Standard Menus / Packages
Create standard packages for reference. These packages may be edited during the
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sales process and new packages can be created on-the-fly. The packages may be
priced any way while creating contract
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Bookings and Contracts

 Booking Diary for a Venue
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Daily View of venue booking diary for all Venues. Click on a date / time to view
booking details.
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 Booking Diary for a Venue
Daily View of venue booking diary for a single venue. Click on a date / time to view
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booking details.
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 Booking Diary for a Venue
Weekly View of venue booking diary for all venues. Click on a date / time to
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view booking details.

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 Booking Diary for a Venue
Weekly View of venue booking diary a selected venue. Click on a date / time to
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view booking details.

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 Booking Diary for a Venue
Monthly View of venue booking diary for all venues. Click on a date / time to view
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booking details.
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 Booking Diary for a Venue
Monthly View of venue booking diary for a selected venue. Click on a date / time to
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view booking details.

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 Quick Booking
In Daily View, click on a start time and an end time and click the Quick Booking icon.
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To add more details, click on Save and Continue.

 To add more details, click on Save and Continue.
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 Unique!
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• View latest availability on any day at any

venue / space.
• Create / manage any booking at any venue
on any date.
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• Venue Blocking.
• Transaction Log for tracking the
changes/Updating done.
• New user-friendly Menu & Pricing TAB.
 Booking Details
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Multiple functions within a

single event booking.
 Menu & Pricing
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• Use standard package, modify a standard package or build a new one

while negotiating a booking.
• Add rental, F&B and equipment/Service per function / event.
 Cost Calculator
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Negotiate event
pricing based on
cost information
and target
margins.
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Option to compare
pre-event cost
estimate with post-
event actual cost
record.

• Estimate Event cost based on Chef’s estimate of portions per item that
will be served.
• Add cost of 3rd party rental / fees for equipment or additional services.
 Function Price including Taxes
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• Modify pricing and add taxes to arrive at selling price.

 Function wise Cost Update
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P R O L O G I C F I R S T
 Schedule Departmental Tasks
Notification / reminder sent to concerned Departments prior the function.
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 Event Notes and Terms
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• Add internal event notes for specific or all functions.

• Modify standard terms to event-specific terms. The modified terms will
be merged with the Event Proposal / Contract.
 Deposits & Payment
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• Accept and record deposits and payments. The payment already made
is summarized at the lower grid.
• When used in standalone mode, Payment Receipts are generated from
the system.
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Miscellaneous
 Event Status and Amendments
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• Event Status may be tentative, confirmed, contract

finalized or cancelled.
• Tracking Amendments/ Updating values in fields
done can now be tracked even for Tentative mode
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through Transaction Log.

F I R S T
Contract

Print latest contract or

previous amendments.
Print or email.

Default Screen showing this week events

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Future Events are shown on top

Settlement Status of in Progress Events
 Option to Print Function Sheet
Option to E-Mail Contracts
Option to send reminder letters
Option to Sort on Date, Time, Room
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Operations
 Multi-function Events List
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Default Screen showing this week events

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Future Events are shown on top

Settlement Status of in Progress Events
 Option to Print Function Sheet
Option to E-Mail Contracts
Option to send reminder letters
Option to Sort on Date, Time, Room
 Multi-function Events List
View summary of
events. Default
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view for a number

of days– can be set
through Settings.

Print Contracts and

Function
Prospectus
Default Screen showing this and
week events
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Function Proforma
Future Events are shown on top
Invoice.
Settlement Status of in Progress Events
Add Optional Items
 Option to Print Function Sheet
to Events and make
Payments against a
Option to E-Mail Contracts
Contract.
Option to send reminder letters
Move/Copy Event.
Option to Sort on Date, Time, Room
Start or close
events, including
invoicing.
 Function Prospectus
Mail directly
Print latest ortoamended
Departments
Function
for
Prospectus.
action.
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Highlight changes to FP.

Default Screen showing this week events

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Future Events are shown on top

Settlement Status of in Progress Events
 Option to Print Function Sheet
Option to E-Mail Contracts
Option to send reminder letters
Option to Sort on Date, Time, Room
 Function Prospectus
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Default Screen showing

Combined
this week events
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Function Prospectus
Future Events are shown on top
For multi-venue and
Settlement Status Multi-dated
of in Progress Events
events
 Option to Print Function Sheet
Option to E-Mail Contracts
Option to send reminder letters
Option to Sort on Date, Time, Room
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Daily Function List

 Department wise Task List
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 Event Operations
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EVENT STATUS

• Confirmation may be linked to

deposit policy through Settings
• Contract cannot be amended
once finalized unless you have
special access rights
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START A FUNCTION

Contract cannot be amended

once you do this. Optional Items
can be added after Starting a
Function.
 Add items during Function
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 Close Event & Invoice
Finalize Guest Count. Add any additional items / charges or provide discount.
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Function can be saved for a review by opening the Function Proforma

Invoice.
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Invoice
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Sales & Marketing

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Rich Reporting
 Set Budgets
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Default Screen showing this week events

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Future Events are shown on top

Settlement Status of in Progress Events
 Option to Print Function Sheet
Option to E-Mail Contracts
Option to send reminder letters
Option to Sort on Date, Time, Room

YOU CAN SET UP BUDGET VENUE WISE AND SALES MANAGER WISE YEARLY AS WELL AS
MONTHLY TARGET. You can specify yearly budget which may be distributed in equal
 Client’s Database
List of Clients
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with contact
information.
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Drill down to
past events and
details of past
events.
 Client Profile
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Link with Accounts

Receivables.
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Classify Clients.
Example:Credit
Approved,Blacklist

Provide GST
Information of
Client.
 Event Type wise - Bookings Register
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 Booking Date wise - Bookings Register
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 Event Start Date Wise – Booking
Register
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 Sales Manager Wise – Booking
Register
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 Sales Manager Wise Future Booking
Register
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 Upcoming events With Cut Off Date
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 Cancellation Register
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Cancellation Register can be of

two types Event Type Wise
Cancellation and Function Wise
Cancellation.
Cancellation Register can also be
grouped by Cancellation Reason
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OR Event Type.
Within Event Type Wise
Cancellation Report Count for
each type of grouping is available.
 Cancellation Register – Event Wise
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This Report shows Event Type wise Cancellation and Cancellation Reason
wise grouping and the Count for the respective reason.
 Cancellation Register – Event Wise
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This Report shows

Event Type Wise
Cancellation and is
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grouped by Event
Type Wise and the
respective count for
the Event Type Wise
Cancellation.
 Cancellation Register –Function Wise
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Payment Register
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Function List
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Overdue Open Functions

 Department Wise Task List
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Sales Register
 Item Wise sales Register
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 Contract Amendment Log
Contract Amendment Log For All Events
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 Contract Amendment Log
Contract Amendment Log For A Particular Booking Reference
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TAX Register
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Flash Report
 Client wise Productivity
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 F&B Costing
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Standard cost against actual cost post event

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Unbilled Revenue
 Past Event Cost Analysis
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 Business Done Event Type Wise
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 Business Done Venue Wise
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 Business Done Revenue Head wise
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 Business Done Sales Manager Wise
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 Performance(Past Business)Sales
Manager Wise
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 Performance(Past Business) Venue
Wise
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 Venue Wise Occupancy-Past Business
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 Outlet Wise F&B Revenue Analysis
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Dashboard
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Integration
 Integration
Integrate with Touché POS for invoicing or generate Cheque in Touché.
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Optionally, share client profiles across venues.

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Integrate with Web Prol’IFIC for

back office functions like
Receivables, Materials
Management, F&B Costing and
Back Office Accounting.
 Integration
Integrate with Web Prol’IFIC for back office functions like Receivables,
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Materials Management, F&B Costing and Back Office Accounting.

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Thank you
P R O L O G I C

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