PREPARED BY:

NORKAMIELA BT ABDUL SATAR (2014435572)

FARAH NADIAH BT ISMAIL (2014817186)
NURUL HASANAH BT MOHD RADZI (2014463724)
NADHIRAH BINTI JAMALUDDIN (2013235104)
 QUESTION A
Prepare a document
flowchart of SleeqSport
Corporation’s Cash
disbursement System.
 Account Payable Department Treasury Department

DV 1
From vendor DV 1
N
Prepare
Vendor invoice Journal Prepare
Voucher and signs
(JV) cheque

Approve
payment JV 1 General Ledger Dept. Record
HH
JV 2 cheque

Skim &
assemble D
JV 1
document Cheque Prepare D
Register JV JV 2

Prepare Record Voucher

Disbursement DV Register
Voucher(DV) To General Ledger
DV2 Department
Supporting
DV 1
DV 2 Documents
DV2
Supporting
document Supporting

Documents

A A
 QUESTION B
Discuss the weaknesses
which exist in the system and
provide corrective
recommendation for each.
 WEAKNESSES CORRECTIVE
RECOMMENDATION
 The account payable clerks Focus on due date of the invoice to
only focus on vendor name and take advantage of discount for
skim the documents when they prompt payment.
are combined.

-Not focusing on the due date

during the approval of payments.

Disbursement Voucher All documents is better being filed

(payment request) and all numerically instead of
documents for invoice are filed alphabetically.
alphabetically by vendor.

-Non sequentially numbered.

 WEAKNESSES
 The cashier in Treasury
Department prepares a cheque for
each vendor, signs the cheque and
record it in the Cheque Register.
- No segregation of duties.
 Invoices for the purchase of
inventory are matched with the
purchased requisition, purchase
orders and receiving reports only.
- The company might pay for items
not received.
CORRECTIVE
RECOMMENDATION
Separate the person who prepares,
signs and record the cheque to
avoid employee from committing
fraud.
All supplier invoices have to be
matched to supporting
documents that are acknowledged
by both receiving and inventory
control.
 WEAKNESSES
 All supporting documents are
returned but they did not make
any prior cancellation.
- Duplicate payments
 Both copies of Disbursement
vouchers are sent to the Treasury
Department along with
supporting documents.
CORRECTIVE
RECOMMENDATION
The cashier should cancel all
supporting documents when
payment is made.
 Send only one copy of
Disbursement Voucher.
 Keep one copy of the
Disbursement Voucher in the
Account Payable Department.