MEMO

READING AND WRITING MEMO.

What is Memo?

ashort message sent from one person to

another in the same organization.
Types of Memo
Purpose of writing a memo

 To persuade the reader to do something

 To communicate a directive
 To provide technical information
 To record what has done or needs to be done
How to Write a memo

 Heading
 Recipient
 Writer
 Additional Recipients
 Date
 Subject Line
 The body of a memo
 Proofread
Heading

After the name and address of the

company (which is on the letterhead) we
type the word “Memo’ or
‘Memorandum’ at the top of the page in
the center.
Recipient

Address the recipients in the correct

format, Example -‘ To: All Employees of
the Sale Division’
Writer

Write the name of the person writing the

memo, Example – ‘From: Mr. ABC, Head
of Sales’
Date

The date of writing the memos is an

important detail that one must include.
Subject Line

This will give the reader a brief idea about

the information in the memos. The line
must be brief, precise and to the point.
Example – Subject: Meeting of all
employees of the Sale Division.
The body of a memo

This is where all the information is

contained. A formal salutation is not
required in a memo. Just relay the
necessary information with clarity and
precision. The body must not be too long.
The ending must restate the issue and
end on a positive note.
Choose the right answer!

MEMO
 What is the purpose of the text
To : Bobby Hendrawan above?
From : Ronald Wijaya
Date : March, 1, 2016 A. To inform someone about something
Subject : Questionnaires
B. To ask someone to do something
We have made questionnaires for the
students. The purpose of the
questionnaires is to choose the C. To remind someone about something
destination of our study tour. Please, give
the questionnaires to the leader of each D. To entertain someone
class. The questionnaires should be
submitted before March, 8, 2016. E. To explain someone about something
Choose the right answer!

MEMO
 What should the receiver do after
To : Bobby Hendrawan reading the memo?
From : Ronald Wijaya
Date : March, 1, 2016 A. Submit the questionnaires
Subject : Questionnaires
B. Collect the questionnaires
We have made questionnaires for the
students. The purpose of the
questionnaires is to choose the C. Go Study Tour
destination of our study tour. Please, give
the questionnaires to the leader of each D. Choose the destination of the study
class. The questionnaires should be tour
submitted before March, 8, 2016.
E. Give the questionnaires to the leader of
each class.