Project Management Overview

What is a Project ?
Project Definition
Project Management Overview

What is Project Management ?

Application of knowledge, skills, tools and techniques to
project activities to meet the project requirements or
activities to bring projects on time, within budget and
quality standards.
Project Management

Managing a project typically involves the following:

• Identifying requirements of stakeholders.

• Addressing the various needs, concerns, expectations of the stakeholders in
planning and executing the project.
• Setting up, maintaining and carrying out communications among various
stakeholders to collaborate.
• Managing stakeholders towards meeting project requirements and creating
project deliverables.
Project Management

• Project management, addresses, needs concerns and

expectation of stakeholders.
• Balances competing project constraints.
• Accomplished by applying applicable processes and
resources.
Project Management Marvels

DMRC, New Delhi Cochin Airport – World Class Yamuna Expressway, Agra
Eco-friendly Airport

Reliance Petroleum, Jamnagar

T 3 Terminal New Delhi Tata Nano, vehicle ( largest oil refining hub in the world)
Project Examples
• Roads can be constructed with the same material by
same or different teams.
• However each project would be unique due to
different terrain, nature of soil, socio-political
situation, climatic conditions, nature of traffic etc.

• Similarly, house can be built by same material or

builder group.
• But process of construction can vary… for low cost
housing, Mivan technology is found to be cost
effective when built in large scale.

• Developing new product or service

• Driverless cars / autonomous driving vehicles
Project Management Overview

What are Project Constraints or Challenges?

Project Management Challenges
Project Management Overview

• Relationship between Project, Program and Portfolio

Project, Program and Portfolio
Project, Program and Portfolio

• Program is defined as a group of related projects, sub-programs, operations

managed in a coordinated way to obtain benefits not available from
managing them individually.

• Projects within a program are related through common outcome or

collective capability.

• Program management focusses on the project interdependencies and help

to determine the optimal approach for managing them.
 Session 3&4 10 September

Shekhar Chowdhury, Associate Professor,

Project, Program and Portfolio

• Portfolio refers to a collection of project, programs,

sub-program, operations managed as a group to
achieve strategic objectives.

• Programs are grouped within portfolio and are

comprised of sub-programs, projects, individual
assignments that are managed in a coordinated fashion
in support of the portfolio.

• Individual projects that are either within or outside a

program are still considered part of a portfolio.

• Portfolio management refers to centralized

management of one or more portfolio to achieve a
strategic objective.
Project & Strategic Plan

• Projects are sanctioned to achieve a

strategic plan.

• Projects are typically initiated to achieve one

or more of the following

• Market / Customer Demand

• Organisation need / strategic opportunity
• New Technology
• Environmental need
• Legal requirement
• Social need
Project Management Overview

What is PMO ?

(PMO – Project Management Office)

Projects Management Office (PMO)
A PMO is a management structure that standardizes project related governance processes and
facilitates sharing of resources, methodologies, tools and techniques.

Supportive Controlling Directive

Functions of PMO

• Managing shared resources across all projects administered by PMO

• Identifying and developing project management methodologies, cases, best practices and
standards
• Coaching, mentoring, training and oversight
• Monitoring compliance with project management standards, policies, procedures through
regular audits.
• Developing and managing project polices, procedures and other shared documentation.
• Coordinating effective communication across all projects.
Project Management Overview

Relationship between Project Management

and Operations Management ?
Project & Operations Management
Project Management Overview

• What is the Role of Project Manager ?

Project Manager

Role
Role of Project Manager (PM) is to achieve the project objectives.

Key Competencies

• Knowledge : What does a PM knows about project management ?

• Performance : Accomplishments of a PM for a project.
• Personal : Behavioural traits of a PM.
Project Management Skills

Leadership Team Building Motivation Coaching

Decision
Influencing Communication
Making

Conflict
Negotiation Trust Building
Management
Project Management Overview

Project Lifecycle
Project Lifecycle

Project Lifecycle is a series of phases a project passes through from its initiation
to its closure.

Project Phases can be broken down by

Specific
Interim milestones
Functional Financial
Results or within the
Objectives Availability
Deliverables overall scope
of work
Project Lifecycle – Time and Effort Requirement
Project Lifecycle – Cost and Staffing Effort
Project Lifecycle – Impact of Changes and Risk