GL Account Settings ECC 6.

0
Type/Description

• G/L Account Group

The account group is a classifying feature within the G/L account
master records. The account group is a required entry. The
account group determines:
• The fields for the entry screens if you create or change a
master record in the company code.
• Number interval the account number must be.

• P&L statement account type

With the P&L statement account type, you determine the
retained earnings account for each P&L account. The retained
earnings account is used during year-end closing to calculate the
company's result. If you are creating a P&L account, you must
make an entry here.
• Dependencies
If you determine during a fiscal year that you mistakenly
designated a G/L account as a P&L account instead of a balance
sheet account, you will need to change its master record. You will
then have to rerun program SAPF011 to correct the balances of
the G/L accounts carried forward.
 GL Account Settings ECC 6.0
Type/Description – Contd.

• Group Account Number

When you define the balance sheet and P+L structures, then
accounts are assigned to line items within the balance sheet and
P+L. This assignment is made either via the G/L account number
or alternatively via the group account number given in this field.
The fields for the entry screens if you create or change a master
record in the company code.

• Use
The usage of the group account number offers the advantage that
by specifying a number, a group of accounts can be assigned
immediately to the balance sheet or P+L item.
If a balance sheet or P+L structure is to be defined which is to be
used for several company codes with different charts of accounts,
the problems which are created as a result can be avoided by
using the group account number so that:
•accounts with the same meaning have different account
numbers
•accounts with the same account number have different
meanings and, if necessary, are to be assigned to different line
items in the balance sheet or P+L.
 GL Account Settings ECC 6.0
Control Data
• Account currency
The account currency indicates the currency in which this account
is held.
• If a currency other than the company code currency is
specified, users can only post items in that currency to this
account. (An exception to this is exchange rate differences
resulting from valuating G/L account balances.)
• If the company code currency is specified, users can post
items in any currency to this account.

• Balances in Local Currency Only

Indicates that balances are updated only in local currency when
users post items to this account.You would set this indicator for
accounts in which you do not want the system to update
transaction figures separately by currency. Setting this indicator
for accounts managed on an open item basis affects the clearing
procedures. Set the indicator in cash discount clearing accounts
and GR/IR clearing accounts. It cannot be set in reconciliation
accounts for customers or vendors. Setting it in all other instances
is optional. It is usually set for particular balance sheet accounts
including:
•Accounts which are not managed on an open item basis and not
kept in foreign currencies.
•Accounts which are managed on an open item basis and have
the same types of items posted in different currencies, but always
allow clearing to be made if the local currency amounts
correspond.
GL Account Settings ECC 6.0
Control Data – Contd.
• Balances in Local Currency
Only
Examples
You set up a clearing account for goods receipts and invoice
receipts and manually post these items to it. You post
invoice receipts in the invoice currency and goods receipts
always in the local currency.
Invoice receipt 1000 DEM 600 USD
Goods receipt 600 USD
Both items can be cleared if the clearing account balances
are recorded in local currency only. If you have not set the
indicator for this account, the system will translate DEM to
USD during the clearing procedure in order to determine the
amount in USD required to clear 1000 DEM. If the
translation rate is .65 USD per DEM, then the system
displays 650 USD for the invoice receipt and 600 USD for the
goods receipt when the open items are processed.
This means that to clear both of these items, you will also
have to enter a difference posting for 50 USD, and the
system will automatically make an additional exchange rate
difference posting for this amount.
GL Account Settings ECC 6.0
Control Data – Contd.
• Exchange rate difference key
Key for account determination in valuating foreign currency
amounts posted to balance sheet accounts.
Use
For the valuation of foreign currency balances, the system
uses this key to find the accounts for gains and losses from
the valuation. You specify which accounts valuation
differences are to be posted to under the exchange rate
difference key in the system.
Example
You could have valuation differences posted to the same
P&L account for all balance sheet accounts or to different
accounts based on the currency.
 GL Account Settings ECC 6.0
Control Data – Contd.
• Valuation Group
A valuation group can include a number of different G/L accounts.
The exchange rate type is determined from the foreign currency
total when the valuation is carried out. The valuation groups can
therefore be seen as an equivalent to the corporate group
concept, except for customers and vendors.
Valuation groups are freely definable, e.g. "Accounts at Citibank"
"CITIB".

• Tax Category
Determines whether the following apply to the G/L account:
•Is it tax-relevant?
•Is it a tax account?
•Is it a tax-relevant G/L account?
Tax-relevant account: You decide whether you want to use the
account for tax-relevant postings. If not, leave the field blank.
Tax account: You decide whether you want to use the account
exclusively for posting taxes. Define the type of tax on sales and
purchases you want to use the account for:
< Input tax account : < Output tax account : ">" and "<" are only
supported for tax accounts.
 GL Account Settings ECC 6.0
Control Data – Contd.
• Tax Category
Tax-relevant G/L account?
You decide whether you want to use the account as a G/L
account to which you make tax-relevant postings.
Define the tax code which can be used to post to the
account. When posting to this account, the system then
checks whether the tax code in the line item is permitted for
this account.
This is useful if you always post to this account using the
same tax rate. When you post to this account, the tax code
is defaulted and can no longer be changed (for example, the
account Domestic trip costs taxed flat rate in Germany).
If you only want to carry out a flat-rate check for the tax
category, choose one of the following special characters:
+ Only output tax permitted
- Only input tax permitted
* All tax types permitted
If the G/L account is then posted to, you must enter a tax
code. This does not apply if you also permit postings
without tax code to the G/L account and use your own code
instead.
 GL Account Settings ECC 6.0
Control Data – Contd.
• Posting without Tax allowed
Indicates that the account can still be posted to even if a tax
code has not been entered. If you do enter a tax code when
posting to this account, the system checks the entry against
the tax category It should be possible to post both taxable
and non-taxable items to an account.
You would usually set up a separate tax code for the non-
taxable transactions. When taxes are entered using
jurisdiction codes, however, this separate tax code cannot
be used since jurisdiction codes cannot be specified for
foreign customers. In this case, you allow users to post items
without tax codes in the corresponding expense and
revenue accounts.
You do not need a tax code postings in invoice verification
since the account assignments are generally derived from
the purchase order. The system therefore disregards the tax
code when these postings are made.
Dependencies
The system does not generate tax information for items
which do not have a tax code. It will exclude these items
from tax evaluation lists.
 GL Account Settings ECC 6.0
Control Data – Contd.
• Recon. account for acct type
An entry in this field characterizes the G/L account as a
reconciliation account. The reconciliation account ensures
the integration of a subledger account into the general
ledger. Examples: G/L account 140000 is defined as a
reconciliation account. In the customer account 4711, the
G/L account 140000 is determined as a reconciliation
account. In this way, all postings to customer account 4711
are also posted automatically to the G/L account 140000.
The G/L account itself is not designed for direct posting. In
this way, a reconciliation between subledger and general
ledger is always guaranteed.

• Alternative Account Number

The alternative account number field in the company code
area is freely definable. You could use it to enter:
•the account number from your legacy system or
•the account number from a country chart of accounts if
your corporate group uses a standard chart of accounts.
The alternative account number is only issued in the
financial statement if you explicitly assign it to the relevant
items in the financial statement version.
 GL Account Settings ECC 6.0
Control Data – Contd.
• Open Item Management
Determines that open items are managed for this account. Items posted
to accounts managed on an open item basis are marked as open or
cleared. The balance of these accounts is always equal to the balance of
the open items. Set up accounts with open item management if
offsetting entries are to be assigned to the postings made to these
accounts. Postings to these accounts represent incomplete transactions.
Example: A goods receipt/invoice receipt (GR/IR) clearing account
should be managed on an open item basis so that you can check at any
time whether invoices have been received for the goods received for an
order. Set up accounts without open item management if no offsetting
entry is to be made against a posting to this account.
Examples: Accounts that are managed on an open item basis include:
•Clearing accounts
◦Bank clearing account
◦Payroll clearing account
◦Cash discount clearing account
◦GR/IR clearing account
Accounts that are not managed on an open item basis:
•Bank accounts
•Tax accounts
•Raw material accounts
•Reconciliation accounts
These are managed implicitly using the subledger open item function.
•Profit and loss accounts
•Materials Management (MM) accounts posted with a posting key that
has account type 'M'
GL Account Settings ECC 6.0
Control Data – Contd.
• Line Item Display
Enables line item display for the account.
For each line item, an entry is saved in an index table.
This entry contains the connection between the line
item and the account. In the New General Ledger, line
item display is always possible for the general ledger
view. You have to set this indicator if you
- Also want to see the line items in the entry view
- Want open item management
Procedure:
You should not set the indicator for accounts where line
item display in dialog does not make sense due to the
number of postings. These include:
•Tax accounts
• Receivables
• Payables
•Specific revenue and expense accounts
GL Account Settings ECC 6.0
Control Data – Contd.
• Sort Key
Indicates the layout rule for the Allocation field in the
document line item.
The system uses a standard sort sequence for displaying line
items. Among other things, it sorts the items according to
the content of the Allocation field. This field can be filled
either manually or automatically (by the system) when a
document line item is entered.
For this purpose, the system requires rules that determine
which information is to be taken from the document header
or from the document line item and placed in the field. The
rules can be stored in the master record of an account which
enables you to determine the standard sort sequence on an
account-specific basis.

• Authorization Group
The authorization group allows extended authorization
protection for particular objects. The authorization groups
are freely definable. The authorization groups usually occur
in authorization objects together with an activity.

• Accounting clerk
Identification code for the accounting clerk.The name of the
accounting clerk defined by this identification code can be
used in the payment program for correspondence and
reporting (for example, open item lists).
 GL Account Settings ECC 6.0
Create/Bank/Interest

• Field Status Group

Determines the screen layout for document entry. Fields can have
the following statuses:
•Optional entry - you can enter data in the field
•Mandatory entry - you must enter data in the field
•Suppressed - the field does not appear on the screen
Use: Enter the field status group in the master record of a G/L
account. When you enter a document, the definitions stored for the
group are effective.
Dependencies: The field status when you create a document also
depends on the posting key.
The field status groups available are those grouped together in a
field status variant and assigned to your company code.

• Post Automatic Only

Indicates that this account can only be posted to by the system using
account determination tables.
 GL Account Settings ECC 6.0
Create/Bank/Interest - Contd

• Supplement Auto postings

Indicates that line items which are generated automatically by the
system for this account can be supplemented manually.
Examples:
You set this indicator for the G/L account for bank charges. If you
post an incoming payment which contains bank charges, the system
automatically generates a line item for these charges and displays
the document overview screen where you can select the line item
and supplement it with an account assignment. You could then
assign the bank charge to a cost center, for example.
Dependencies
If you have created a cost center in Controlling for this G/L account,
you must also define an account assignment in Enterprise
Controlling. To do this, choose the activity "Assign revenue elements
to profit centers"..

• Recon acct ready for input

Indicator which determines that the reconciliation account is ready
for input when posting a document.
Use: The indicator is used in Financial Assets Management.
GL Account Settings ECC 6.0
Key Word/Translation
GL Account Settings ECC 6.0
Information in COA
GL Account Settings ECC 6.0
Information CoCd
 GL Account Settings ECC 6.0
Type/Description

• G/L Account Type

Specifies the general ledger account type that classifies the
general ledger account. The general ledger account type
determines how the general ledger account can be used in
financial accounting (FI) and controlling (CO).
The following values are possible:
•X - Balance Sheet Account
Balance sheet account
•N - Nonoperating Expense or Income
Profit and loss account that is used in FI only
•P - Primary Costs or Revenue
Profit and loss account that is used in FI and CO
•S - Secondary Costs
Profit and loss account that is used in CO only
 GL Account Settings S4/HANA
Type/Description – Contd.

• Account Group
The account group is a classifying feature within the G/L account
master records. The account group is a required entry. The
account group determines:
• The fields for the entry screens if you create or change a
master record in the company code.
• Number interval the account number must be.

• P&L statement account type

With the P&L statement account type, you determine the
retained earnings account for each P&L account. The retained
earnings account is used during year-end closing to calculate the
company's result. If you are creating a P&L account, you must
make an entry here.
• Dependencies
If you determine during a fiscal year that you mistakenly
designated a G/L account as a P&L account instead of a balance
sheet account, you will need to change its master record. You will
then have to rerun program SAPF011 to correct the balances of
the G/L accounts carried forward.
 GL Account Settings ECC 6.0
Type/Description – Contd.

• Group Account Number

When you define the balance sheet and P+L structures, then
accounts are assigned to line items within the balance sheet and
P+L. This assignment is made either via the G/L account number
or alternatively via the group account number given in this field.
The fields for the entry screens if you create or change a master
record in the company code.

• Use
The usage of the group account number offers the advantage that
by specifying a number, a group of accounts can be assigned
immediately to the balance sheet or P+L item.
If a balance sheet or P+L structure is to be defined which is to be
used for several company codes with different charts of accounts,
the problems which are created as a result can be avoided by
using the group account number so that:
•accounts with the same meaning have different account
numbers
•accounts with the same account number have different
meanings and, if necessary, are to be assigned to different line
items in the balance sheet or P+L.