RECORDS ARCHIVING

AND TRANSFER
PROJECT RECORDS ARE ESSENTIAL PARTS OF THE PROJECT’S HISTORY AND ARE
ALSO IMPORTANT IN THE OPERATION AND MAINTENANCE OF THE FINISHED
WORK.
THE CONTRACTOR HAS TWO PRIMARY OBLIGATIONS IN THIS REGARD.
1. FIRST, IT MUST ORGANIZE AND STORE ALL RELEVANT PROJECT RECORDS IN
A SECURE AND CONVENIENT LOCATION FOR FUTURE USE BY ITS OWN
PERSONNEL.
2. THE CONTRACTOR’S OTHER OBLIGATION WITH RESPECT TO PROJECT
RECORDS IS TO TRANSFER REQUIRED DOCUMENTS TO THE OWNER
AND/OR THE DESIGN PROFESSIONAL IN AN ORGANIZED AND COMPLETE
MANNER.
 TRAINING SESSIONS
YET ANOTHER OBLIGATION SOMETIMES REQUIRED OF THE
CONTRACTOR IS TO CONDUCT TRAINING SESSIONS FOR THE OWNER’S
OPERATING PERSONNEL.
ALTHOUGH THE CONTRACTOR MAY NOT BE EXPERT ON THEIR
OPERATIONS, THE CONTRACT MAY REQUIRE THAT TRAINING BE
PROVIDED.
THUS, IT IS CONTRACTOR’S RESPONSIBILITY TO ARRANGE SUCH
SESSIONS, PROBABLY LED BY MANUFACTURER’S AND/OR
SUBCONTRACTORS REPRESENTATIVE, AFTER THE VARIOUS
COMPONENTS ARE INSTALLED AND PRIOR TO OWNER OCCUPANCY