S, M & E Slide-Final

Course Title:
Seminar in Project Management (MBA-PM 724)
Institution: Alpha University College
Graduate Program
Fanta Tesgera (PhD)

ftesgerajetu@yahoo.com
 Course Objective
The objective of this course is to help students to:
 Take a multi-faceted look at the subject of project management with

the knowledge gained throughout the program;
 Synthesize and apply the knowledge on project management

processes, tools and methodologies;
5/25/2015 Fanta Tesgera (PhD) 2

 Course Objective
 Evaluate past, ongoing or live projects using critical and analytical

thinking as to why and how projects have succeeded or failed; and.
 Produce a feasibility study report (a project proposal) on potentially

unique, original and bankable ideas.

 Expected Learning Outcome
 So, upon completion of the course, students will be able to:
• Take a holistic approach to the application of project management

tools, techniques and methodologies;
• Analyze and evaluate projects (with success and failure history);

 Expected Learning Outcome
• Conduct feasibility study and produce a winning project

proposal, which they can pursue in the future; and
• Synthesize and apply project management knowledge

throughout their professional career.

Assignments
1. Individual Assignment
 Feasibility Study and Project Proposal Report
2. Competing Group Assignment
 Case Analysis

 Course Requirements and Grading
• Individual Level – Feasibility Study and Project Proposal

Report and Presentation (50 %)
In-Class Participation/Assignment (10%)
Project feasibility study report (40 %)
• Group Level – Case Analysis and Presentation (50 %)

Group Assignment and Presentation (40%)
In-Group Participation (10%)

 Conduct Situation Analysis/Perform Feasibility Study
• Developing business case/identifying business problem (or

opportunity)
• Fully understanding the problem or the opportunity
• Identifying the optimum solution for the problem or opportunity
• Fully understanding the solution and evaluating the feasibility of
recommended solutions

 Preparing a detailed project plan/Project Description/Defining your Project
• Stating objectives and scope of the new project

• Establishing market potential (DD and SS Gap)
• Conducting market analysis (market target and sales projection)
• Identifying what needs to be done (the activities) to address the Gap
• Identifying resource requirements (including location and technology) to do
the activities
• Identifying how long it will take to do the activities
• Identifying how much it costs to get the resources and get things done.
• Planning the finance (cash projection and working capital requirement)
• Conducting investment criteria analysis.

Feasibility Study and Project Proposal Report
 Planning for implementation and control

 Planning for acquisition of resources
 Planning for quality assurance and control
 Planning to deal with risk and uncertainty
 Planning for project communication and documentation
 Planning for promotion and acceptance strategies
 Nevertheless, we have to know areas of possibilities where projects
can be developed by exploring sources of project ideas.

Sources of Project Ideas
• Global Level
 17 sustainable dev’t goals, which are to be achieved over the next 15

years
o No poverty
o Zero Hunger
o Good health and well-being
o Quality education
o Gender equality
o Clean water and sanitation
o Affordable and clean energy
o Decent work and economic growth
Source: UN (2015).
Fanta Tesgera (PhD) 1
• Global Level
o Industry, innovation and infrastructure

o Reduced inequalities
o Sustainable cities and communities
o Responsible consumption and production
o Climate action
o Life below water
o Life on land
o Peace, justice and strong institutions
o Partnerships for the goals.
Source: UN (2015).

 Bilateral and Multilateral trade agreements
o Liberalization of cross-border movements

o Common marketing regulations (CUSTA, COMESA, ECOWAS, EEC, ASEAN,
NAFTA, WTO)
o Creation of favorable trade policies and development of supporting
institutional arrangements (like investment agencies)
 Plans and reports of development and donor agencies (UNDP, WB, IFAD, ADB,
various NGOs)
o Poverty reduction
o Woman empowerment
o Green logistics
o Infrastructure development
o Environmental protection, and so forth

Project ideas can originate at two major levels in a given country:

Macro and Micro Level.
• National Level (Macro)
 At the Macro level project ideas emanate from:
o Country strategic plan (GTP II)

o Short–term national, sectoral or regional plans
o Reports on shortage of essential infrastructure (roads, telecom)
o A government’s decision to correct social and regional inequalities
o The need for self-sufficiency in basic materials, energy, transportation,
and so forth
 Micro and Small Enterprises (MSEs) development

o This is expected to create jobs in urban areas and increase rural-
urban and urban to urban functional and economic linkages
 Medium and large industries development, which includes

o Textile and Garment
o Leather and leather products
o Sugar and sugar related industries
o Cement
o Metal and engineering
o Chemicals
o Pharmaceuticals
o Agro processing
 Park Development (industry, agriculture, IT, etc).
 Public enterprise management and privatization

• Local Level (Micro)
 At the micro, project ideas can emerge from:
o The need to identify and address unsatisfied demands and

needs: income gap and basic needs – food, water, clothing and
shelter.
o The need to remove shortage in essential materials, services or

facilities that constrain development effort (like roads,
telecommunications, power, and so forth).
o The initiative taken by private or public enterprises in response

to incentives provided by the government.
– The necessity to implement or expand investments previously

undertaken.
o The need to control health and population: physical and mental

health, disease, mortality, fertility and population growth.
o The need to improve knowledge and culture: education, state of

knowledge about people and the ecosystem, communication,
systems of belief and expression.
o The need to maintain the ecosystem: land, water, weather, species

and populations (animals and crops), resource use (energy and
materials, waste generation and disposal), etc.
o The need to ensure community justice: rights and freedoms,

governance institutions, peace, crime, civil order.

Sample Local Community Problems, which are potential sources of
project Ideas.
• Unemployment • Malnitrution
• Inedequate infrastructure • Inedequate health services
• Low educational level (schools)• Limited access to basic services
(water, power, health, police, housing, credit, education, and
so forth)
• Lack of clean drinking water • Inedequate vaccination
• Epidemic/ Infectious disease • Child mortality
• Low income level • Poor housing conditions
• Fertility & population growth • Deforestation
• Inflationary pressures • Lack of access to technology
• Instability of agricultural • Limited renewable energy
sources
production
• Population displaced by natural
• Sports, parks and other disasters
recreational facilities • Lack of family planning
 Project Feasibility Study Report
Determining Project Selection Factors
• Availability of support • Availability of raw materials

• Positive impact on various • Potential market for output
stakeholders • Probability of adequate share of
• Stage of technology potential market
development • Ability to reach market in a timely
• Adequacy of technological manner
knowledge • Adequacy of return on
• Existing facility and equipment investment
• Accessibility to financial source • Payback period
Feasibility Study and Project Proposal Report
 Project Overview and Planning

• Key Stakeholders analysis
• Project Benefits Analysis
• Project Planning (outline activities, dependencies, and timeframes)
• Project Justification (Potential demand)

 The Project Framework (Breaking down and putting together the entire project
activities)
• Activity Definition
• Activity Sequencing
• Activity Resource Estimating
• Activity Duration Estimating
 Project Requirement Definition
• Listing the type and total quantities of resources required (location, space
or land, labor, technology or equipment, materials, and so forth)

The Project Framework

 Location and Technology Requirement Analysis

• Location Analysis
 Size of the plant/required production capacity
 Ecological requirements/nature of the environment
 Availability of project inputs
 Availability of Infrastructure
Proximity to consumers
Organizational requirement and Mgt Structure, etc
• Site Analysis
 Cost of land
 Cost of site preparation
 Availability of labor
 Cost of utilities
 Suitability for future expansion, etc

 Location and Technology Requirement Analysis

• Technology - Engineering Analysis
 Physical size
 Operating characteristics
 Flexibility/Versatility
 Power requirements
 Ease of operations/maintenance
 Safety features or levels, etc
• Technology - Purchase/ownership costs
• Technology - Operating costs
• Technology - Additional considerations
 Location of supplier’s plant
 Financial health and reputation of the supplier
Performance guarantee
Payment terms and modes
Technical support
Availability of skilled manpower
Availability of spare parts, etc

 Financial Plan (identifying labor, equipment and materials costs)

• Project cost (pre-operating and investment cost)
• Estimates of production, sales, and profitability
• Sources of finance
 Financial Analysis
• Cash inflow projections
• Cash outflow projections
• Requirement for financing/Working capital requirement

 Investment Criteria Analysis
• Payback period (cost of a project divided by annual net cash flow)

• Net Present value (PV of future cash flows minus initial investment)
• Internal Rate of Return (the discount rate at which the NPV of the project
equals zero)
• Return on Investment (NPV of cash flows divided by initial investment or

net income divided by total asset)

 Cash Flow Projections
Ser. Description year 1 Year 2 Year 3
no
Cash inflow:
Share issue
Revenue from operation
Other income
Total
Cash outflow:
Operating expense
Loan repayment
Tax payable
Other expenditures
Total
 Benefits and Impact Analysis
• Business benefits/cost-benefit analysis

• Economic benefits
• Sociopolitical benefits
• Environmental benefits, etc

 Project Structure and Management

• Figure out how you’re going to get the work done based on final
deliverables (project organization).
•Manpower Recruitment and Training Plan
 Implementation and Monitoring Plan

• Schedule Development (for activities and resources)
• Monitoring and Control plan development

 Procurement Plan
• Identifying products and services to be sourced and contracts to be
made with suppliers
 Quality Plan
• Providing quality targets, assurance and control measures

 Risk Management Plan

• Highlighting potential risks and actions to be taken to mitigate them)
 Marketing Plan
• Developing marketing activities to strategically position the project’s
product or services in the market

 Communication Plan
• Listing the information needed to communicate stakeholders
 Acceptance Plan
• Listening the criteria to be met to gain customer acceptance
 Appendices
• Attach the relevant sources used in developing the proposal

 Preparing a Case Analysis Result for Class Discussion
 Give an executive summary about the case
 How would you describe the condition of the institution under

consideration?
 Has the institution has taken reasonable approach to address the

problem?
 What are the weak and strong points of the institution?
 What are the lessons learned from the case (in light of organizations in
Ethiopia)?

 Preparing a Case Analysis Result for Class Discussion
 What recommendations would you make to the institution? Explain your

reasoning.
 How your recommendation could be best implemented?
 What implementation problems do you envision?
 How could the problems be avoided or solved?

Questions

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Course Title:

Seminar in Project Management (MBA-PM 724)

Institution: Alpha University College

Fanta Tesgera (PhD)

The objective of this course is to help students to:

 Take a multi-faceted look at the subject of project management with

 Synthesize and apply the knowledge on project management

5/25/2015 Fanta Tesgera (PhD) 2

 Evaluate past, ongoing or live projects using critical and analytical

 Produce a feasibility study report (a project proposal) on potentially

5/25/2015 Fanta Tesgera (PhD) 3

 So, upon completion of the course, students will be able to:

• Take a holistic approach to the application of project management

• Analyze and evaluate projects (with success and failure history);

5/25/2015 Fanta Tesgera (PhD) 4

• Conduct feasibility study and produce a winning project

• Synthesize and apply project management knowledge

5/25/2015 Fanta Tesgera (PhD) 5

 Feasibility Study and Project Proposal Report

2. Competing Group Assignment

5/25/2015 Fanta Tesgera (PhD) 6

• Individual Level – Feasibility Study and Project Proposal

• Group Level – Case Analysis and Presentation (50 %)

5/25/2015 Fanta Tesgera (PhD) 7

 Conduct Situation Analysis/Perform Feasibility Study

• Developing business case/identifying business problem (or

5/25/2015 Fanta Tesgera (PhD) 8

 Preparing a detailed project plan/Project Description/Defining your Project

• Stating objectives and scope of the new project

5/25/2015 Fanta Tesgera (PhD) 9

 Planning for implementation and control

5/25/2015 Fanta Tesgera (PhD) 10

 17 sustainable dev’t goals, which are to be achieved over the next 15

o Industry, innovation and infrastructure

Fanta Tesgera (PhD) 1

 Bilateral and Multilateral trade agreements

o Liberalization of cross-border movements

Fanta Tesgera (PhD) 2

Project ideas can originate at two major levels in a given country:

• National Level (Macro)

 At the Macro level project ideas emanate from:

o Country strategic plan (GTP II)

 Micro and Small Enterprises (MSEs) development

 Medium and large industries development, which includes

 Park Development (industry, agriculture, IT, etc).

 Public enterprise management and privatization

 At the micro, project ideas can emerge from:

o The need to identify and address unsatisfied demands and

o The need to remove shortage in essential materials, services or

o The initiative taken by private or public enterprises in response

– The necessity to implement or expand investments previously

o The need to control health and population: physical and mental

o The need to improve knowledge and culture: education, state of

o The need to maintain the ecosystem: land, water, weather, species

o The need to ensure community justice: rights and freedoms,

Fanta Tesgera (PhD) 1

Determining Project Selection Factors

• Availability of support • Availability of raw materials

 Project Overview and Planning

5/25/2015 Fanta Tesgera (PhD) 20

 Project Requirement Definition

5/25/2015 Fanta Tesgera (PhD) 21

5/25/2015 Fanta Tesgera (PhD) 22