Welcome to the future of event planning!

Occasions, The Event Planning Specialists, brings a new breath of air in

the event planning market. By combining old fashioned values, going the extra mile, and using cutting edge event
planning software, Occasions will lead the market, providing the same quality results, every time. Aim to build a
positive, co-operative and mutually beneficial working relationship with all our clients, continuing the success of our
previous events.
 • Be one of the top three event planning specialists.
• Justly compensate the employees, owners, and founders
of Occasions.
• Produce the same quality results, every time

Keeping in tune with the needs of the market, utilizing the latest technology
and trends, all while ensuring the client receives the individual attention they
deserve, is the vision and daily mission of Occasions.
Organizational Chart
Duties and Responsibilities:
Chairman- provides the leadership for the entire event planning process. As the leader, the Chairperson will
recruit and motivate committee members and event volunteers and act as the spokesperson for the entire group.

Event Manager- is the one who conduct setting, communicating and maintaining timelines and priorities on
every project. Communicating, maintaining and developing client relationships.

Finance- is the one who remain accountable for the resources entrusted to them, including funding, facilities and
staffing, even if they have delegated budget and accounting responsibilities to their staff.

Sponsorship- is the one who is responsible for developing and maintaining a marketing plan for
the sponsor program in order to meet or exceed the overall business objectives.

Marketing & Promotion- is the one who is responsible for planning and managing campaigns to promote
their companies' products and services.

Logistics- is the one who oversee warehouse, inventory control, material handling, customer service,
transportation and planning workers.

Food & Beverage- is the one who perform tasks, such as setting up tables, removing used dishes and
preparing dishes.
 Wedding
 Debut
 Birthday
 School Events
 LETTER OF PROPOSAL
Mr. Jan Marc Lee Bustos,Bulacan

Again, I would like to say thank you SO much for contacting me, and for your interest in KARS-EMS. My clients are my number one
priority here, and it’s so important that I answer any questions or concerns you may have about my services before booking with
me.

When booking your vendors, it is absolutely essential, especially with your wedding planner, that you establish expectations from
the very beginning. One of the most common questions I receive from potential clients is whether or not you actually need a
wedding planner. It should come as no surprise that my answer is a resounding, unequivocal YES!

As your wedding planner, YOU are my number one priority – not the venue or your other vendors. I am more than happy to
mediate any issues you may have with your vendors, and I promise to be honest with you throughout the process. Ensuring that
you are taken care of and that your needs and expectations are met is something that I take very seriously, and I pride myself in
working with my clients to make sure that both the wedding planning process AND your wedding day are an incredible,
memorable experience.

We also informing you that as of now we are still having promo for you to reach your dream wedding.

Should you have further inquiries regarding the abovementioned matter, please do contact the underneath. You can also
contact our officer in charge, Vannesa Cruz directly at 0926-446-95-58 for further discussion.

Thank you and best regards.

Yours truly,

Vannesa Cruz
Event Manager, KARS-EMS
 Project and Timeline
 cope of Work and Responsibilities
 Professional Fees
 Workflow Process
 Terms of Services
 Supplement

1. Project and Timeline

A. Events Details
Proposed Event : Wedding
Organizer : KARS Events & Management Services
Bustos, Bulacan
Date/Time : Ausgust 2019 (Tentative)
Duration : 1 day
Venue : Client’s Decision
Professional
Fee
Professional Fee
The Client agrees to pay the Fees to the Event Planner on the following:
P5,000.00- to reserve and block the date of event (non refundable)
15,000-35,000 - payment on the 1st month (depends on the package chosen)
20,000-60,000- payment on the 2nd month
50,000 to 90,000- 2 weeks before wedding.
Anything that is beyond the package is subject for a new quotation based on
the given requirement. These may include: upgrades, imported flowers,
additional flower, additional set up and other miscellaneous.
 Terms and Services

MONTH OF COORDINATION

• 2 hours of IN-PERSON CONSULTATION.

• PRE-WEDDING WALKTHROUGH OF VENUE(s) approximately four to six weeks prior to your wedding.

• Creation and management of WEDDING DAY TIMELINE AND COMPREHENSIVE LAYOUT.

• REVIEW AND CONFIRM all wedding day.

• DISTRIBUTION OF WEDDING DAY TIMELINE AND LAYOUT to all vendors and venue.

• Attendance and coordination of REHEARSAL.

• COORDINATION OF CEREMONY AND RECEPTION, including:

− Wedding day emergency kit.

− Putting out any personal items, including favors, programs, signage, cake cutters, bride and groom’s toasting flutes, and escort/place cards.
− Supervision and management of gifts and transportation to safe location during ceremony.
− Direction of the wedding party and family during ceremony and reception (i.e. letting everyone know where to stand during ceremony, when to walk
down the aisle, how to line up for grand entrance, when they will be giving toasts, etc.).
− Supervision of all ceremony and reception set up (note: this does not include the supervision of set up any earlier than the day of the wedding). This
includes overseeing all event rentals on the day of the wedding and ensuring that everything is placed properly according to our pre-approved layout.
− On site supervision of all vendors at ceremony and reception, to ensure that they are following the confirmed timeline, and that they are acting
appropriately and responsibly.
− Management of all event rentals on the day of the wedding, ensuring that all rentals are kept track of and set up appropriately.
− Coordination of the delivery of wedding items and gifts to couple or assigned family member.
Supplements

Location Map
Possible Risks and Corrective Actions

List of Risks List Of Corrective Actions

Weather Our Team reserved enough tent to cover the whole areas.
We provide market umbrellas to provide shade could be
substituted by providing appropriately secured marquees.
Having an extreme weather event contingency –
cancellation, postponement or a change of venue. Ensuring
undercover areas for outdoor events or shade
Ensuring free drinking water is available on site

Technical Error Extra Equipment & Tools are ready to back up

Design modification or installation of guarding provides an
engineering solution
Fire/Earthquake Develop a fire management risk reduction plan.
Provide training to all key personnel in the use of fire
extinguishers .
Provide adequate fire-fighting equipment around the site -
particularly near hazardous areas .
Have a fully qualified first aider on site during the event
 Possible Risks and Corrective Actions

List of Risks List Of Corrective Actions

Power Ensure that all generators are fenced in and

locked and all distribution boxes will be in areas
that cannot be accessed by the general public
. Ensure all metal structures and generators
have earth rods fitted. Ensure all electrical
installations are provided by suitably qualified
and experienced personnel

Accident Have a fully qualified first aider on site during the

event
Perspective View
OUR TEAM:
 Catering Services
 Host
 Make up artist
 Flower arrangement
 Photos and
Videography
 Sounds and light
Pearl Wedding
Ruby Wedding
Sapphire Wedding
In excess of 150 heads- Additional P450.00 per head.
Additional P50,000.00 for Manila/Pampanga Clients.
Prices subject to change without prior notice-revised
2018

Anything that is Beyond the package is subject for a new

quotation based on the given requirement. These may
include: upgrades, imported flowers, additional flower,
additional set-up, invitation style & other miscellaneous
Budget Proposal
P 110,000.00 PEARL P170,000.00 RUBY P220,000.00
WEDDING PACKAGE WEDDING WEDDING Sapphire
( good for 100 (good for 100 (good for 100
persons) persons) persons)
VENUE (EXCLUSIVE P15,000.00 P25,000.00 P40,000.00
TO BE PAID BY
CLIENT)
SOUVENIR P10,000.00 P20,000.00 P30,000.00
SUBTOTAL P135,000.00 P190,000.00 P290,000.00
CONTINGENCY P18,750.00 P20,250.00 P25,500.00
FUND

GRAND TOTAL P153,750.00 P210,250.00 P315,000.00

 MEMORANDUM OF AGREEMENT
KNOW ALL MEN BY THESE PRESENTS:

This Memorandum of Agreement is made and entered this 5th day of January, 2019.

Between

MR. Jan Marc Lee

And

KARS EVENTS AND MANAGEMENT SERVICES

Collectively referred to as the “Parties.”

The Client wishes to be provided with the Services (defined below) by the Event Planner and the Event Planner agrees to provide the Services to the Client
on the terms and conditions of this Agreement.

Services
The Event Planner shall provide the following services to the Client in accordance with the terms and conditions of this Agreement regarding on the full
package that availed by the client Mr. Lee.

Fees

As Consideration for the provision of the Services by the Event Planner, the fees for the Provision of the Services is (“Fees”).

Payment

The Client agrees to pay the Fees to the Event Planner on the following: P5,000.00- to
reserve and block the date of event (non refundable) 30%- payment on
the 1st month depends on the package chosen. 30%- payment on
the 2nd month

40%- a two weeks before the events

The Event Planner shall invoice the Client for the Services that it has provided to the Client (monthly/at the event/after the event). The Client shall pay such
invoices (upon receipt/within 30 days of the receipt) from the Event Planner.
Any charges payable under this Agreement are exclusive of any applicable taxes and such shall be payable by the Client
to the Event Planner in addition to all other charges payable hereunder.
Warranty
The Event Planner represents and warrants that it will perform the Services with reasonable skill and care.
Limitation of Liability
Subject to the Client’s obligation to pay the Fees to the Event Planner, either party’s liability arising directly out of its
obligations under this Agreement and every applicable part of it shall be limited in aggregate to the Fess. The Event
Planner assumes no liability due to the quality of items or services purchased for the Client
Term and Termination
This agreement shall be effective on the date hereof and shall continue until the date of event unless terminated sooner. If
the Client terminates this agreement for any reason more than 10 days before the scheduled event, the Client will forfeit
the deposit paid to the Event Planner and the Client shall reimburse the Event Planner for all outstanding out-of-pocket
expenses. If the client terminates this agreement for any reason within 10 days of the scheduled event, the full fee is
payable to the Event Planner and the Client shall reimburse the Event Planner for all outstanding out-of-pocket expenses.
Relationship of the Parties
The Parties acknowledge and agree that the Services performed by the Event Planner, its employees, subcontractors, or
agents shall be as an independent contractor and that nothing in this Agreement shall deemed to constitute a
partnership, joint venture or otherwise between the parties
Confidentiality
Neither Party will disclose any information of the other which comes into its possession under or in relation to this agreement
and which is of confidential nature
Miscellaneous
The failure of either party to enforce its rights under this agreement at any time for any period shall not be construed as a
waiver of such rights. If any part, term or provision of
THIS AGREEMENT IS HELD TO BE ILLEGAL OR UNENFORCEABLE NEITHER THE VALIDITY NOR
ENFORCEABILITY OF THE REMAINDER OF THIS AGREEMENT SHALL BE AFFECTED.
THIS AGREEMENT CONSTITUTES THE ENTIRE UNDERSTANDING BETWEEN THE PARTIES
RELATING TO THE EVENT AND SUPERSEDES ALL PRIOR REPRESENTATION, NEGOTIATIONS
OR UNDERSTANDING WITH RESPECT TO THE EVENT.
NEITHER PARTY SHALL BE LIABLE FOR FAILURE TO PERFORM ANY OBLIGATION UNDER THIS
AGREEMENT IF THE FAILURE IS CAUSED BY ANY CIRCUMSTANCES BEYOND ITS
REASONABLE CONTROL, INCLUDING BUT NOT LIMITED TO ACTS OF GOD, WAR, OR
INDUSTRIAL DISPUTE.
THIS AGREEMENT SHALL BE GOVERNED BY THE LAWS OF THE JURISDICTION IN WHICH THE
CLIENT IS LOCATED. AGREED BY THE PARTIES HERETO:
SIGNED BY:

_______________________ _______________________________
ON BEHALF OF THE CLIENT ON BEHALF OF THE EVENT PLANNER
 Thank You!

Prepared by: Kathleen Ann R. Santos