SUGGESTED

SBM ARTIFACTS
FOR DOCUMENT
ANALYSIS-OBSERVATION-
DISCUSSION (DOD)
 Objectives

1. Identify potential artifacts per

objective/principle.
2. Classify artifacts by level of
practice.
 PRINCIPLE 1

LEADERSHIP AND GOVERNANCE

 A network of leadership and governance guides the

education system to achieve its shared vision,
mission and goals making them responsive and
relevant to the context of diverse environments.
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

1. In place is a Development 1.1.Development of e SIP  Minutes of the meeting on e

plan developed SIP development
collaboratively by the  Invitation letter ( Received
stakeholders of the school Copy)
and community  Attendance of attendees
 Pictorials
 Testimonies
 School Report Card

1.2.e SIP Committees  List of committees,

functions and
Responsibilities
1.3.Copy of e SIP  Final copy of e SIP
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

2. The development plan 2.1. Conduct of SIP  Minutes of the meeting on the
is regularly reviewed Review conduct of SIP review
by the school  Invitation letter ( Received
community to keep it Copy)
responsive and  Attendance of attendees
relevant to emerging  Pictorials
needs, challenges and  Testimonies
opportunities.

2.2 Findings on SIP review  Assessment tool used in the

conduct of review
 Result of the review
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

3. The school is 3.1. Organizational Structure  List of officers of the following:

organized by a clear of the school  PTA
structure and work  SGC
arrangements that  SPG
promote shared  Alumni
leadership and  Teachers Club
governance and define
the roles and
responsibilities of
stakeholders
3.2.Defined Roles and  Minutes on defining the roles
Responsibilities of and responsibilities of the
Stakeholders following:
PTA
SGC
SPG
Alumni
Teachers Club
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

4. A leadership 4.1. Communication from  Compilation of letters,

network facilitates Stakes invitations, requests from
communication stakeholders
between and among
school and community
4.2.Communication to  Compilation of letters,
leaders for informed
stakes invitations, requests to
decision-making and
stakeholders
solving of school-
community wide
learning problems. 4.3. Communications via  Print out copy of
Facebook communication posted on
facebook
 INDICATOR NAME OF FOLDER
5. A long term program 5.1. School Plan for
is in operation that Professional Development
addresses the training (SPPD)
and development 5.2. School Based INSETS/
needs of school and MONTHLY SLAC SESSIONS
community leaders
5.3. Minutes of Meetings
conducted
5.4. Coaching/Mentoring
Report on RPMS
5.5. Development Plans of
Teachers and School Head
based on RPMS
5.6. Certificate of Recognition  Copy of Certificates of
of teachers/School Heads
5.7.Certificate of Participation  Certificate of
of teachers/School Head
MEANS OF VERIFICATION
• Copy of SPPD
 Training Designs
 Minutes on the conduct of INSETS
 Meetings conducted by SH to
teachers
 Record of mentoring/coaching
conducted
 List of teachers mentored and
coached
 Based on development needs of
teachers on their IPCRF
Recognitions/Appreciation
Participation/completion
 PRINCIPLE II

CURRICULUM AND RESOURCES

 The curriculum learning systems

anchored on the community and
learners’ contexts and aspirations
are collaboratively developed and
continuously improved.
 INDICATOR
1. The curriculum provides for the
development needs of all types
of learners in the school
community
NAME OF FOLDER
1.1. Basic Education Curriculum (BEC)
1.2.K to12
1.3.ALIVE
1.4.ALS
1.5. Reward and Incentive System (
Certificates of Recognition)
1.6. Reward and Incentive System (
Promotion of Teachers)
1.7. Inventory of Pupils’ Multiple
Intelligences
MEANS OF VERIFICATION
 Write up of the curriculum
 List of Learners under the curriculum ( by grade
level)
 Different programs and projects being
implemented in the school about the curriculum
 Write up of the curriculum
 List of Learners under the curriculum ( by grade
level)
 Different programs and projects being
implemented in the school about the curriculum
 Write up of the curriculum
 List of Learners under the curriculum ( by grade
level)
 Different programs and projects being
implemented in the school about the curriculum
 Write up of the curriculum
 List of Learners under the curriculum ( by grade
level)
 Different programs and projects being
implemented in the school about the curriculum
 Xerox copy of Certificates of Recognition given to
teachers from the office of the principal
 Xerox copy of appointment of teachers promoted
 List of pupils under each MI
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

2. The implemented 2.1. , Localized Curriculum  Write up of localized curriculum

curriculum is
localized to make it
more meaningful to
the learners and
applicable to life in
the community
2.2. History of Brgy. Pook  Comprehensive presentation of
the history of the place and
school

2.3. Beliefs, Traditions, Beliefs  Copy of the existing beliefs,

and Norms of Locality traditions, beliefs and norms of
Locality
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION
3. A comprehensive 3.1. Learning Teams (  List of teachers under each
group of school and Grade Chairpersons) grade level
community  Activities undertaken
stakeholders develop 3.2 Learning Teams  Action plan per learning area
the methods and (Subject Coordinators) prepared by the coordinator
materials for  Targets of the subject for the
developing creative School Year
thinking and problem  Activities undertaken as subject
solving coordinator
 Accomplishment report
3.3 Learning Teams (  Action plan per area prepared
Other Coordinators) by the coordinator
 Targets of the subject/area for
the School Year
 Activities undertaken as
coordinator
 Accomplishment report
3.4. Inventory of Learning  List of materials
Materials Crafted/Prepared/ Examples: big books, activity
modified sheets, etc.
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

4. The learning systems 4.1. School based  Assessment result using

are regularly Monitoring Assessment tool ( Refer to CFSS)
and comprehensively  Any assessment tools
monitored by the
community using
appropriate tools to ensure
the holistic growth and
development of the
learners and the
community.
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

5. Appropriate 5.1. Reviewed IPCRF of  Copy of teachers reviewed

assessment tools for teachers IPCRF
teaching and
5.2. Reviewed IPCRF of  Copy of Master Teachers
learning are
Master Teachers reviewed IPCRF
continuously
reviewed and 5.3. Reviewed IPCRF of  Copy of School Head’s
improved, and School Head reviewed IPCRF
assessment results 5.4. Samples of  Copies of assessment tools
are contextualized Assessment tools used reviewed and utilized
to the learner and PHIL IRI, NAT results  Phil IRI results, NAT Results,
local situation and etc
the attainment of
relevant life skills.
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION
6. Learning managers 6.1. Child Protection  Copy of DepEd Child
and Policy Protection Policy
facilitators(teachers,  Copy of localized Child
administrators and Protection Policy
community 6.2. Inventory of Bullying  List of pupils bullied and the
members) nurture Cases and Intervention interventions made by the
values and Made school
environments that 6.3. School CPP  Include the functions of the
are protective of all Committee members of the committee
children and
demonstrate 6.4. Advocacy/ Campaign  Minutes on meetings
behaviors consistent undertaken on CPP conducted for:
to the organization’s  teachers
vision, mission and  Pupils
goals.  Parents and other stakes
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

7. Methods and 7.1. Practices to Develop Self-  Responsibility matrix

resources are learner directed Learners  Task Assignment of pupils
and community-friendly,
enjoyable, safe, 7.2. List of Self Directed  Anecdotal record
inclusive, accessible and learners
aimed at developing 7.3. Character Awardee  List of pupils recognized
self-directed learners. during Recognition Day during Recognition day
Learners are equipped
with essential 7.4. Testimonies  Testimonials that the learners
knowledge, skills, and are self-directed learners
values to assume
responsibility for their
own learning.
 PRINCIPLE III

ACCOUNTABILITY AND CONTINUOUS

IMPROVEMENT
 A clear, transparent, inclusive, and
responsive accountability system is in
place, collaboratively developed by the
school community, which monitors
performance and acts appropriately on
gaps and gains.
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

1. Roles and 1.1.Clarified/Defined  Minutes on the

responsibilities of Roles and Responsibility of clarification of roles and
accountable person/s Accountable Persons responsibilities of
and collective accountable people like
body/ies are clearly the officers of the
defined and agreed following: PTA, SGC,
upon by community Teachers Club, SPG, etc
stakeholders.
 INDICATOR
2. Achievement of goals is
recognized based on
collaboratively developed
performance accountability
system; gaps are addressed
through appropriate action .
NAME OF FOLDER
2.1. Honor Assembly ( by grading
period)
2.2. Simultaneous Release of
Progress Report Card
2.3. Compilation of Posted
Accomplishment on Facebook
MEANS OF VERIFICATION
 Minutes on the conduct of
honor assembly by grading
period
 Summary sheets of Ranking
 List of Achievers
 Attendance Sheet
 Pictorial
 Testimonies
 Minutes on the conduct of
release of PRC by grading
period to be prepared by the
secretary of HRPTA
 Attendance Sheet
 Pictorial
 Testimonies
 Print out copy of posted
accomplishment highlighting
the likes and comments of
stakes
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

3. The accountability 3.1. COA Guidelines  Guidelines

system is owned by procedures on
the community and auditing
is continuously
enhanced to ensure
that mechanisms are
responsive to the
emerging learning
needs and demands
of the community.
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION
4. Accountability 4.1. MOOE Reports  Cash advances
assessment criteria 4.2. Canteen Reports  Liquidations
and tools, feedback 4.3. Monthly  AP
mechanisms, and Financial Reports
information
collection and
validation
techniques and
processes are
inclusive and
collaboratively
developed and
agreed upon
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

5. Participatory 5.1 SIP Year End  Minutes on the

assessment of Outcome Evaluation conduct of SIP
performance is done outcome
regularly with the evaluation
community.  Attendance
Assessment results  Pictorial
and lessons learned  Testimonies
serve as basis for 5.2.SIP Cycle End Exit  Minutes on the
feedback, technical Evaluation conduct of SIP
assistance, outcome
recognition and evaluation
plan adjustment.  Attendance
 Pictorial
 Testimonies
 INDICATOR
1. Regular resource inventory is
collaboratively undertaken by learning
manager, learning facilitator, and
community stakeholders as basis for
resource allocation and mobilization
NAME OF FOLDER
1.1. Pre Inventory of Classroom
Properties by Class
1.2. Post Inventory of Classroom
Properties by Class
1.3. Pre Inventory of School
Properties
1.4. Post Inventory of School
Properties
1.5. Canteen Report
1.6. Adopt a School Report
MEANS OF VERIFICATION
 Copy of classroom inventory of properties
prepared by the president of Homeroom
PTA, noted by the teacher and approved by
the school property custodian to be done in
July
 Copy of classroom inventory of properties
prepared by the president of Homeroom
PTA, noted by the teacher and approved by
the school property custodian to be done in
March
 Copy of school inventory of properties
prepared by the secretary of PTA, noted by
the property custodian and approved by the
school head to be done in July
 Copy of school inventory of properties
prepared by the secretary of PTA, noted by
the property custodian and approved by the
school head to be done in March
 Monthly canteen report prepared by
canteen manager, audited by PTA auditor ,
noted by the PTA president and approved by
the School Head
 List of donations for NGOs and private
individuals
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION
2. A regular dialogue 2.1. Work and  Minutes on the
for planning and Financial Plan conduct of SIP
resource outcome
programming, that is evaluation on the
accessible and formulation of
inclusive, work and financial
continuously engage plan
stakeholders and  Attendance
support  Invitation letter
implementation of  Pictorial
community
education plans 2.2. Annual  Copy of APP
Procurement Plan including the
supplemental
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

3. In place is a 3.1. Resource  Minutes on the conduct

community developed Management System of resource management
resource management system
system that drives  Attendance
appropriate behaviors  Invitation letter
of the stakeholders to
ensure judicious,
appropriate, and
effective use of
resources.
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

4.Regular monitoring, 4.1. Meeting of Stakes  Minutes on the conduct

evaluation, and on financial Matters of meeting of parents and
reporting processes of stakes on financial
resource management matters
are collaboratively  Attendance
developed and  Invitation letter
implemented by the  Monthly financial reports
learning manager,
facilitator, and
community
stakeholders. 4.2. Transparency Board  Testimonies from stakes
on the significance and
relevance of transparency
board
 INDICATOR NAME OF FOLDER MEANS OF VERIFICATION

5.There is a system 5.1. Publication on  School, Paper

that manages the Resource publication
network and Management  School Report Card
linkages which  Posted financial
strengthen and statement on
sustain partnerships Facebook
in improving
resource
management 5.2.Communication  Invitation/request
to Stakes letters for parents
and other
accountable
members of stakes