Welcome

To

Short Training Session

By the end of this program we will be able to:

• Understand & practice the steps involved in “Workplace

management” through “5S” supported by “Continuous
Improvement” and “Mistake Proofing” techniques.
The barriers or concerns which often come in mind :

• It won’t stay this way!

• We don’t have time

• We aren’t paid to clean

• We work well even if we aren’t organized

• What’s in it for me?

Where do you start from?

• Corners

• Drawers

• Toolboxes

• Storage Closets

• Shelves

• Racks

• Walls

• Anywhere you can think of!

5S lay the foundation of future improvements:

• A clean workplace facilitates change

• Problems stand out (i.e. oil leaks etc.)

• Space made available for more business

• Product quality and safety are better in a well maintained

environment
8 Wastes:

• Defect / Correction

• Overproduction

• Waiting

• Not utilizing employee talents

• Transportation / material movement

• Inventory

• Motion

• Excessive processing
8 Wastes:
The history – 5 “S”

• Coming from a Japanese way of working,

keep what needed, easy to reach out, clean &
shiny, standardized, & discipline…

• Try to get workplace clean up, organize

• Misconception as housekeeping, it is more

than just a housekeeping
Life without 5S
Advantages of 5S implementation

Time
Management

Quality Safety

Costumer
Visual Control
Responsiveness
What is ‘5S’?

1S Sort

2S Straighten

3S Shine

4S Standardize

5S Sustain
‘5S’ Flowchart
1st S – ‘Sort’

SORT - Seiri (整理) Sorting:

• Sort tools, materials, racks, shelves, and supplies

• Red Tag-sort it, tag it, dispose it!

• Sort out broken, excess or rarely used items

• Discard outdated material or information

Activities: Tools, Materials need

• Workshop • Paper, pan, scissors…

• Office • Key board, monitor,
note…
PRINCIPLE For Sorting

 Not Needed At All

 Needed But Not Now

 Needed But Not Here

 Needed But Not So Much Quantity

 Red Tagging

• Red Tag Denotes Unneeded items

• Either scrap items or move them to a

specified storage location

• Clearly define difference between

what is vs. what might be needed

• Remove items not needed on weekly

or daily basis
 2nd S – ‘Straighten’

• A place for every thing, and

everything in its place

• Arrange items so that they are easy

to find and readily available

• Use tapes and labels (if required)

PROPERLY ARRANGED FRUITS
3rd S – ‘Shine’

• Create a spotless workplace

• Identify and eliminate causes of

dirt and grime – remove the
need to clean

• Sweep, dust, polish and paint

 5S increases Customers’ Satisfaction

• How can our customers expect

to receive a quality part from a
facility that is dirty and
disorganized.

• Would you want to have surgery

in a dirty hospital????
 What cleaning means?

• Faulty Parts
• Hidden, broken gauges
• Loose nuts and bolts
• Cracked housing
• Lubricant levels
Targets for Shining Activity

• Floors
• Work areas
• Aisles
• Walls
• Pillars
• Ceilings
• Windows
• Rooms
• Electric Lights
4th S – ‘Standardize’

• Generate a maintenance system for the first 3 S

• Develop procedures, schedules, practices

• Continue to assess the use and disposal of items

• Regularly audit using checklists and measures of

housekeeping

• Real challenge is to keep it clean

What, if we don’t Standardize?

What will result without standardization?

• Things will go back to the way they were

• Unnecessary items will gather into piles

• Tools and equipment will be lost or misplaced

• Flavor of the month mentality

5th S – ‘Sustain’

• Celebrate Successes

• Commit to making 5S a way of life

• Awareness –posters, training

• Create a daily maintenance checklist and schedule

• Set high standards then test yourself for conformance

• Take pictures before and after implementing 5S, so that
improvements can be compared and recorded

Hint: take picture from the

same location both times
• Make a visual record of your progress
Now, what would you
do?
Test