Orientation on the

2019 NSBI Forms and

System
1
NATIONAL SCHOOL BUILDING
INVENTORY 2019
 Rationale
1. What do our Schools
schools have? submit
inventory
data in the
(Inventory) system

2. What do our
schools need? Classrooms,
structures,
Classroom,
structure, facility
(Requirements) facilities &
furniture are
& furniture
requirements
built and/or and shortages
3. What should we enhanced are evaluated

provide?
(Allocation) Classroom,
structure,
facility &
furniture
allocation is
formulated
 Process Flow
Central Regional Division School
level level level level

Provide TA on the Orient SH, SPC, Conduct school

Orient RO & EFC or EBEIS
orientation and building
DO by cluster Implementation of Coordinators by inventory
SDO cluster

Issue policy Monitor & validate Provide EBEIS Submit signed

guidelines submissions from accts. to Division NSBI forms to
on NSBI schools Engineers SGOD at DO

Provide TA on Provide TA in Encode

the orientation answering NSBI data in
of extra large queries re: the EBEIS
DO NSBI

Monitor & validate

submissions from
schools

4
SCHOOL BUILDING INVENTORY
FORMS
 Public Schools
1. Elementary School (primary school,
multigrade school, with SPED Center etc.)
2. Junior High School
3. Junior High School with Senior High School
4. SHS Stand-Alone
5. Integrated School (Elem to JHS/SHS)
 Officials-in-Charge

with assistance from: to be validated by:

School School Property

Custodian,
Education Facilities
Planning Officer,
Engineer and
SGOD Personnel,
Head Coordinator, School
EBEIS Coordinator
 School Step-by-Step Process
• Organize a School Building Inventory Committee
• Conduct meeting
• Conduct of the School Building Inventory
• Review and validate the inventory
• Sign and submit duly accomplished form to the Schools
Division Office (2 copies)
• SDO through the SGOD-Planning Officer & Engineers will
conduct a validation and issue approval to the school for online
encoding in the EBEIS

*Notes:
• If there are errors committed by the school, they shall notify the
Division through a form or letter of notice
• SDO may put sanctions in case of non-compliance of the
required reports
NSBI FORMS OVERVIEW
 School Building Inventory Form

School Information

School
Region Division School ID
Name

CUT-OFF DATE (DATA):

AS OF OCTOBER 31, 2019

 School Building Inventory Form

Table 1. Summary of Existing Buildings

Specific
Building Building Fund Fund Building
Number Type Source/s Source
Condition

Year completed Is Building

Number of Number of (if not provided
PWD
Storeys Rooms refer to building
Accessible?
type)

Have undergone Is the school

major repair in With Certificate of building included
the past five Acceptance in the DepEd
years? Y/N Book of Accounts
Table 1. Summary of Existing Buildings

Column Column Name Definition

No.
1 Building Number Refers to the number of the building
in the school

2 Building Type Refers to the different designs of

school buildings within the school site

3 Fund Source/s Refers to the source of budget for

construction of buildings and rooms
Table 1. Summary of Existing Buildings

Col. 3 –
Fund Sources Options
DepEd National Funded
LGU Funded
Foreign Funded
Private Sector Funded
House of Representative/
Senate Funded
Other National Government
Agency Funded
Definition
Refers to the school building funded by DepEd
Refers to the school building funded by LGUs.
(Provincial, City and Municipality)
Refers to the school building funded by foreign
institution
Refers to the school building funded by private
corporations, companies, individuals and
associations
Refers to the school building funded through
the house of representatives/senate (CDF,
PDAF etc.)
Refers to the school building funded by other
government agencies

*Note: If building has multiple fund source, specify in column 3

 Table 1. Summary of Existing Buildings

Column Column Name Definition

No.
4 Specific Fund Source/s
5 Building Condition
Refers to the specific source of
budget for construction of buildings
and rooms
*Specify only for LGU funded,
foreign funded and private sector
funded
Refers to the current physical state
of a building

*Note: If building has multiple specific fund source, specify in column 4

 Table 1. Summary of Existing Buildings

Col. 5 – Definition
Building Condition Options
Good Condition Refers to a building which does not need repair

Needs Minor Repair Refers to the repair or replacement of school

building components which are not subjected to
critical structural loads and stresses and which
are estimated to cost less than ten percent
(10%) of the cost of a standard building unit
such as repair of windows, doors, partitions and
the like.

Needs Major Repair Refers to the repair or replacement of school

building components which are subjected to
critical structural loads and stresses and which
are estimated to cost ten percent (10%) or more
of the cost of a standard building unit such as
roof frames, posts and exterior walls
Table 1. Summary of Existing Buildings

Col. 5 – Definition
Building Condition Options
On-going construction Refers to the school building that are not yet
completed and/or not yet turned over
For Completion Refers to a building which was not completed
according to the design. (e.g one storey
building was completed using a two storey
design building plan)
For Condemnation Refers to the school building that are not safe
for occupancy and not currently used but
without official declaration from the
Municipal/City Engineer
Condemned/For Demolition Refers to a building officially declared by the
Municipal/City Engineer to be dangerous to
the life, health, property or safety of the public
or its occupants
Table 1. Summary of Existing Buildings
Column Column Name
No.
6 Number of Storeys
7 Number of Rooms
8 Year completed
9 Classification of Building
Definition
Refers to the number of
levels/floors in a building
Refers to the number of rooms
Refers to the specific year when a
building was completed and
officially turned over to the school
Refers to the classification of how
the building is constructed
Table 1. Summary of Existing Buildings

Col. 9 – Definition
Classification of Building
Options
Permanent Made of strong and durable materials, 80% of
which is concrete (except Gabaldon Buildings)

Semi-Permanent Made of a combination of materials such as

concrete and 80% lumber (except Gabaldon
Buildings)

Makeshift Refers to a temporary structure

Table 1. Summary of Existing Buildings

Column Column Name Definition

No.
10 Is building PWD Accessible Refers to buildings that are
compliant with the BP No. 344
(Accessibility Law) and the RA No.
7277 (Magna Carta for Disabled
Persons) which aims to make all
buildings in the country accessible
to persons with disabilities (PWDs)

11 Have undergone major Refers to the Building which

repair for the last 5 years underwent repair within the last 5
years.
Table 1. Summary of Existing Buildings

Column Column Name Definition

No.
12 With Certificate of Refers to newly constructed school
Acceptance buildings duly accepted by DepEd
thru the Principal/School Head by
way of signing of the Certificate of
Acceptance
13 Is the school included in the Refers to buildings that were
DepEd Book of Accounts already booked as assets of DepEd
following standard accounting
procedures for the transfer and
booking-up of the subject facilities

*Note:
Columns on Building Dimension (Width x Length) were removed.
Sample for IDENTIFICATION OF SCHOOL
BUILDING IN TABLE 1
 School Building Inventory Form

Table 2. Existing Rooms per Buildings

Building Number Room Number

Room
Condition

Room
Actual Usage/s Dimension
(meters) WxL
 Table 2. Existing Rooms per Building

Column Column Name Definition

No.
1 Building Number Refers to the number of the
building in the school
2 Room Number Refers to the number assigned to a
room
3 Room Condition Refers to the current physical state
of a room
4 Actual Usage/s Refers to the manner by which a
room is currently being utilized, it
should correspond to the number of
usages. (e.g If the room is shared
by two SPED classes held at the
same time, actual usage is SPED
classroom and SPED classroom)
 Table 2. Existing Rooms per Building

Col. 3 – Definition
Room Condition Options
Good Condition Refers to a room which does not need repair.

Needs Minor Repair Refers to the repair or replacement of room

components which are not subjected to critical
structural loads and stresses and which are
estimated to cost less than ten percent (10%)
of the cost of a standard room unit such as
repair of windows, doors, partitions and the
like.

Needs Major Repair Refers to the repair or replacement of room

components which are subjected to critical
structural loads and stresses and which are
estimated to cost ten percent (10%) or more of
the cost of a standard room.
 Table 2. Existing Rooms per Building

Col. 4 – Definition
Actual Usage/s
Options
Instructional Classroom SPED, Classroom Elementary, Classroom JHS,
Classroom SHS, ALS Room, Audio Visual, Computer Room,
Industrial Arts Room, Home Economic Room, Science
Laboratory, Speech Laboratory, Research Laboratory, Not
Currently Used

Non-Instructional Library/Learning Resource Center, Canteen, Clinic,

Conference Room, Offices, Faculty Room, Museum, Supply
Room, Conference Room, Data File Room/Records Room,
Student Co-Curricular Center, Youth Development Center,
Not Currently Used, Others

Combination Combination of Instructional and Non-Instructional

 Table 2. Existing Rooms per Building
Col. 4

If the number of classrooms in the original

design was reduced, the number of current
rooms must be reported.

Original Design: RM 1 RM 2 RM 3

Current: RM 1 RM 2

To be Reported: RM 1 RM 2
 Table 2. Existing Rooms per Building
Col. 4

If the number of classrooms in the original

design was increased by dividing rooms, the
number of rooms in the original design must
be reported.

Original Design: RM 1 RM 2 RM 3

Current: RM 1 RM 2 RM 3 RM 4 RM 5 RM 6

To be Reported: RM 1 RM 2 RM 3
Table 2. Existing Rooms per Building

Column Column Name Definition

No.
5 Room Dimension (in Refers to the size of a room
Meters) Width specifying the width and length
Room Dimension (in (W x L). Width refers to the side of
Meters) Length the chalkboard while length refers
to the side of the window
 School Building Inventory Form

Table 3. Number of TLS & Makeshift Rooms

Number of
Number of Classes
Temporary
or sections using
Learning Space
TLS
(TLS)

Number of Classes
Number of
using makeshift
Makeshift Rooms
rooms
Temporary Learning Space (TLS) and Makeshift

Temporary Learning Spaces (TLS)

• are temporary structures provided to calamity-stricken
areas/schools to ensure continuity of teaching and learning
activities.
• are intended for short-term use of schools while waiting for
construction and/or rehabilitation of permanent classrooms.

Makeshift Classroom
• are classrooms made of non-standard or substitute materials
and temporary in nature.
• usually made of used/salvaged materials or any material
available/found on site.
 School Building Inventory Form
Table 4 A. Number of Water and Sanitation
Facilities
Number of Number of
Number of
Building Non- Sink/ Wash
Functional
Number Functional Basin
Toilet Bowls
Toilet Bowls

Number of Number of With Septic Number of Faucets

Urinals Urinal Tank? (With or Without
Trough (Yes or No) Water Supply)
 Table 4 A. Existing Number of Water
and Sanitation Facilities
Column Column Name
No.
2-5 Functional Toilet Bowls
6 Non-Functional Toilet Bowls
7 Sink/Washbasin
8 Urinal
9 Urinal Trough
Definition
Refers to the serviceable toilet
bowls
(For male, female, PWD, shared)
Refers to the non-serviceable toilet
bowls
Refers to a sink or washbasin
Refers to a bowl or other
receptacle, typically attached to a
wall in a restroom, into which men
may urinate
Refers to a long, narrow open
container used for urinating
 Table 4. Existing Number of Water and
Sanitation Facilities

Column No. Column Name Definition

10 Septic tank Refers to a sewage-disposal unit used for
homes/schools not connected to sewer
lines. It consists ordinarily of either a
single-or double compartment of concrete
buried in the ground, so designed that
settled sludge (waste) is in contact with the
waste water as it flows through the tank
and then to a drain field. Solids are
decomposed by the anaerobic bacterial
action of the sludge
11-12 Faucets Refers to a device by which water flows
13 Stand alone Water and Refers to water and sanitation facilities that
Sanitation Facility houses a certain number of bowls, urinals
and faucets and were constructed
separately from the school building
 School Building Inventory Form
Table 4 B. Stand-Alone Water & Sanitation
Facilities

Number of Number of Non- Number of

Functional Functional Sink/ Wash
Toilet Bowls Toilet Bowls Basin

Number of Number of With Septic Number of Faucets

Urinals Urinal Tank? (With or Without
Trough (Yes or No) Water Supply)
 School Building Inventory Form
Table 5. Existing Number of Usable
Furnitures
Kinder
Kinder Arm School
Modular
Chair Chair Desk
Table

DepEd new
Other Other Design 2- seater
Classroom Classroom table and chair
Table Chair (Elem,JHS and
SHS)
 Table 5. Existing Number of Usable
Furniture
Column Column Name
No.
1 Kinder Modular Table
2 Kinder Chair
3 Arm Chair
4 School Desk
5 Other Classroom Table
6 Other Classroom Chair
7 DepEd New Design 2-
Seater Table & Chair
(Elem, JHS, SHS)
Definition
Refers to the standard modular table used
by kindergarten learner
Refers to the chair used by kindergarten
learner
Refers to a usable armchairs in the school,
regardless of material (wood, plastic)
Refer to usable two-seater desks in the
school
Refers to the table used by learner in the
classroom.
Refers to the chair used by learner in the
classroom
Refers to new design of school furniture of
which 1 set is equal to 2 chairs and 1 table
on wood and steel finishes
 School Building Inventory Form

Table 6. Other Facilities

Present in
Other Facilities Campus?
(Yes/No)
1. Covered Court
2. Gymnasium
3. Entrance Gate
4. Permanent Perimeter Fence
5. Temporary Perimeter Fence
6. Playground
7. School Garden
8. Solar Panel
 Table 6. Other Facilities
Definition
Covered Court Refers to an area within the school campus covered by roof
and usually supported by steel trusses. It is commonly
used for school activities like sports, physical exercises and
other activities of the school
Gymnasium Refers to a room or building within the school equipped for
gymnastics, games, and other physical exercises. It is also
often used as venue for various indoor school programs and
activities and some others even has spectator
accommodations (bleachers)
Entrance Gate Refers to a barrier used as an entrance and exit of the
school, which can be closed and locked beyond school
hours
Permanent Refers to a permanent structure used to demarcate the
Perimeter perimeter of the school to prevent access
Fence
 Table 6. Other Facilities

Definition
Temporary Refers to a structure that has the same purpose as a
Perimeter permanent perimeter fence but is temporary in nature and
Fence may not be as sturdy as a permanent one

Playground Refers to an outdoor area specifically provided for learners

to play on

School Garden Refers to an area used for growing plants

Solar Panel Refers to a set/s of panel/s designed to absorb the sun's

rays as a source of energy for generating electricity for the
school building or other facilities
 Signatories

• Prepared by: School Property

Custodian/School Engineering Facilities
Coordinator

• Certified True and Correct by: School

Head

• Validated by: Schools Division Office-

Engineer & Planning Officer
NSBI User Accounts
and Process Flow

41
 User Accounts
• The following user accounts must be in
place for NSBI:
– Region System Administrator: Planning
Officer
– Region Officer: Region Engineer
– Division System Administrator: Planning
Officer
– Division Officer: Division Engineer
– School System Administrator: School Head
(NSBI Encoding)

42
 Process Flow

• Add building
– Input all the
details of the
building including
number of rooms

43
 Process Flow

– View/update room details

• Add rooms
– The number of rooms must be equal to the number of rooms
stated in the building details

44
 Process Flow
• Makeshift and Temporary Learning
Spaces
– Input the number of:
• makeshift rooms
• TLS
• Sections using makeshift rooms and TLS for
regular classes

45
 Process Flow
• Water and Sanitation Facilities
– Count of WatSan facilities per building
• Number of buildings will be dependent on number
of buildings added
– Total count for all standalone structures with
WatSan

46
 Process Flow
• Furnitures
– Count across all buildings

47
 Process Flow
• Other facilities and amenities
– Yes/no per presence of facility or amenity in
the school

48
UPDATES ON SCHOOL BUILDING
& FURNITURE DESIGNS
Different Types of School Buildings

Bagong Lipunan Type FFCCCII

FVR 2000 MAGSAYSAY TYPE

Different Types of School Buildings
Different Types of School Buildings

SEDP BUILDING TEEP SCHOOL BUILDING

DEPED STANDARD 2011

Different Types of School Buildings

GABALDON TYPE SCHOOL BUILDINGS

 Different Types of School Buildings

DEPED CALAMITY RESILIENT SCHOOL BUILDING DESIGN (2013)

Different Types of School Buildings

DPWH-DEPED UPGRADED CALAMITY-RESILIENT

SCHOOL BUILDING DESIGN (2017)
Different Types of School Buildings

MODIFIED STANDARD DPWH-DEPED

SCHOOL BUILDING DESIGN (2018)
 School Furniture Design

ALL WOOD ENGINEERED BAMBOO

COMBINATION (WOOD&STEEL)

TABLET ARMCHAIR
 School Furniture Design

COMBINATION (PLASTIC & STEEL) NON- WOOD (ALL PLASTIC)

NON- WOOD
NON- WOOD (ALL STEEL)
(ALL PLASTIC)

NON- WOOD
(VIRGIN POLYPROPHYLENE)

TABLET ARMCHAIR
School Furniture Design

TWO (2) SEATER TABLE AND CHAIR (2018)

Temporary Learning Space (TLS)

Perspective View
Thank You!!!