Hazardous Substance Management& PredefService

Agenda
1.Overview
2.Solution Details Product Safety / Hazardous Substance Management
3.Predefined Service Hazardous Substance Management
4.Live demo
© 2011 SAP AG. All rights reserved. 1

Examples for Regulations in terms of Product Safety and
Stewardship
 Increasing complexity
Canada Europe China of regulation
 WHMIS  ADR / RID  GB 13690 -92 frameworks
Composition
 Substance Directive  China-RoHS  Rising frequency of
 WHMIS
 Formulations Directive  GPSSI change
Classification
 IPPC (96/61/EC – IVU Japan
 California  Expanding effort for
Phthalates Ban
Guideline) EU  ISHL – PDSCL –
customer/supplier
 RoHS CSCL
communication
US US  ELV Management  Fire service Law
 OSHA  GHS
AP
 REACH: Registration
 CPSC Evaluation and Taiwan
A Australia
Authorization of
 TSCA  Dangerous /  NOHSC
Chemicals
 RTK’s Toxic Materials –  Australian Poison
 GHS GHS Schedule
 49CFR
 National  Green Supply  AICS
Regulations: Chain
 Resource limitations  TDG
WGK, TA Luft, Male
Code, Maladies
 Increasing number Korea New Zealand
Professionelles
of deviation events  ISHA – TCCL -  ERMA – HSNO
Global TRI
 Violation risks  GHS New
 IATA  Korea-RoHS Zealand
 Direct operational  GHS Korea
 IMDG
and financial impacts

SAP EHS Management : Environmental Performance – Core
Capability of the Single EHS Platform
C-Level
Risk Enable Strategy for
Management GOVERNANCE Sustainability
SAP EHS Management
Environmental
Safety Ability to EXECUTE Manager
Engineer Best Practice in Business
Product
Steward
Health and Environmental

Safety Product Safety and Stewardship Performance
Substance and Air Emissions

Occupational Product Management
Health Compliance Component
Management
Wastewater
Industrial Discharge
Hygiene Compliance Management
Document Supply Chain
Management Communication Waste
Hazardous Management
Substance
Management Permit & Certificate
Customer Dangerous Management
Requirements Goods
Incident Management Management
Management Energy and Resource
Management
Agenda
1.Overview
4.Live demo

Product Safety and Stewardship with SAP EHS
Management
What are the solution capabilities?
Product Substance and Compliance Supply Chain Customer Dangerous

Compliance Component Document Communication Requirements Goods
Management Management Management Management
 Regulation  Specification  MSDS and eSDS  Campaign  Check against  Rule-based
Management for Management (incl. Annex): Management Customer and Classification
Products (e.g.  Rule-based creation, (Customer / Industry lists  Integration into
ROHS, ELV, Classification and shipment and Supplier and Logistic
 Update of
REACH) Labeling subsequent ship. Region) Customer and  Safe packaging
 Tracking of  Regulation  Global Label  Email Industry Lists  Observance of
quantities Management for Management processing
regarding  Compliance means of
Substances and  Integration into transport and
regulations  Support of reporting
Product Logistic transport
Regulation  Data exchange
 Integration of Components  Support of Combination
Requirements (e.g. IMDS)
existing Data (e.g. ROHS, Standard via interactive  Compliance
(BOM, AMPL, TSCA, REACH) Formats (e.g.
PLM) Templates (AIF) Documents
 Basic Material IPC, AIAG, CfP-
 Compliance Management XML)  Automated
Checks regarding processing of
 Certification of
customers, Customer and
Compliance
industries and Supplier
regulations Feedback

Hazardous Substances with SAP EHS Management
What are the solution capabilities?
Substance and Hazardous Industrial Hygiene

Component Substance and Safety
Management Management
 Specification  Substance  Work area /

Management Information Location
 Rule-based Management and Management
Classification and tracking
 Risk
Labeling (e.g.  MSDS Import assessments
GHS)  Hazardous  Incident /
 Regulation Substance Accident
Management for Inventory
Management
Substances and  Put away checks
Product  Safety
Warehouse
Components Measures
 SOP for
 Material  SOP/Worker
Haz.Mats.
assignment Safety Card

Functional Components of
Product Safety and Stewardship
Customer
Requirements
Management Product
Compliance
Substance and
Component
Management Compliance
Document
Management
Supply Chain
Collaboration
Global
Label
Dangerous Management
Goods
Management

Functional Components:
Customer Requirements Management
Customer
Requirements
 Task Management for Customer requests Management
Customer  Customer Use and Exposure Management

Substance and
Component
Management
Product
Compliance
Requirements
 Compliance check with customer thresholds Supply Chain
Collaboration
Compliance
Document
Management
Management
 Customer specific reporting Dangerous
Goods
Management Global
Label Mgmt
 Adobe Interactive Format

Product Compliance
Customer
Requirements
 Registration Workbench Management
Substance and Product
 Managing Compliance Data Component Compliance
Product Management
Compliance  Legal Registration Process Support Supply Chain

Collaboration
Compliance
Document
Management
 Automated Compliance-Analysis Tools Dangerous

Goods
Management Global
Label Mgmt
 Compliance and Sustainability Reporting

Functional Components: Customer
Requirements
Management
Compliance Document Management PI Substance and

Component
Management
Product
Compliance
Compliance
 Multilingual due to the use of phrases Supply Chain Document

Collaboration Management
 Integration in logistic chain

Dangerous
MSDS
Goods
Management Global
Label Mgmt
Management  Creation, Versioning and Release of MSDS

 Automated / manual MSDS Shipping (incl. subsequent ship.) to
customer, authorities, … with different types: Letter, eMail, Fax

Customer
Requirements
Functional Components: Substance and

Management
Product
Component Compliance
Compliance Document Management PI Management
Compliance
Supply Chain Document
 Support different Logistic processes Dangerous

Goods
Management Global
Label Mgmt
Global Label  Integration in Supply Chain

Management  Various Labels (e.g. over pack, shipment, barcode, customer specific)
 Different country & language versions
 Packaging Hierarchy

Dangerous Goods Management I
Customer
Requirements
 Dangerous Goods Regulation Management Management
Product
(e.g. IATA, IMDG, ADR, RID, 49CFR, ...)

Substance and
Management
Dangerous with option to use Content Provider Supply Chain

Compliance
Document
Goods Collaboration Management
 DG Packaging Data Management

Management
Dangerous
Goods
Management Global
Label Mgmt
 Dangerous Goods Classification Management

(possibility for rule-based classification)
 Automated DG Master Management

Customer
Functional Components: Substance and

Requirements
Management
Product
Dangerous Goods Management II Management
Supply Chain
Compliance
Document
Dangerous
 Integration in Route Management Goods

Management Global
Label Mgmt
Dangerous (automated determination of relevant DG regulations)

Goods  Dangerous Goods Checks (integrated in logistic chain)
Management  DG Packaging Management
(integrated in Handling Unit Management)
 Support of Transport Documents
TechniData AG
Dornierstr. 3 1/1
88677 Markdorf 80000126
Cleaner Company AG
Hauptstr. 4
88888 Hamburg
Friedrichshafen
Hamburg
UN1993, Flammable liquid, n.o.s. (Xylene, Butyl acetates), 3, III

1 Plastic Jerrican x 5L
310

Supply Chain Collaboration
Customer
Requirements
 Compliance task management Management
Substance and Product
 Campaign management
Supply Chain Management
Collaboration  Traceable documentation of all Supply Chain

Collaboration
Compliance
Document
Management
communication steps Dangerous

Goods
Management Global
Label Mgmt
 Automated response integration

Substance and Component Management
Customer
Requirements
 Volume determination and tracking Management
Substance and Substance and Product
 Volume monitoring and threshold controlling

Management
Component
 Regulation (e.g. REACH in Europe, Supply Chain
Collaboration
Compliance
Document
Management
Management
TSCA 12B in USA, DSL/NDSL in Canada) Dangerous

Goods
Management Global
Label Mgmt
 Flexible property assignement

Reporting: Report Types
Dashboards & Regulatory

Performance Analysis
Visualization Reporting





Functional Components of
Hazardous Substance Management
Substance and
Component
Management
Industrial
Hygiene and
Safety
Hazardous
Substance
Management

Substance Management – Substance Database
Substance
and Search for Substance Edit Substance
Component
Management
Property Tree

Substitute hazardous chemicals
Search by
- identification
- formula
- list etc.
Search by
component
Search by
admin information
others …
Multilingual by use of Phrases
ID Lang. Phrase text Code Graphic Output
EHS-4711 D Leichtentzündlich F F.BMP
EHS-4711 E Highly flammable F F.BMP
EHS-4711 F Facilement inflammable F F.BMP
EHS-4711 S Fácilmente inflamable F F.BMP
F
Highly flammable
 Search capabilities
 Multilingual
 Easy data entry
 Standardization

Rule sets
MSDS / SOP Maker
Substance
and
Component
Management

Vendor MSDS Management
Product Substance
Vendor SAP
EH&S
"Inbound"-
MSDS
MSDS
Hazardous
?
Substance 101010
Management 010101
101010 How to generate the
Workers Safety Card
with this information?
Content Service CLEO

Vendor MSDS Management – BCS Scenario
"Inbound"-
MSDS MSDS
Vendor
101010
010101
101010
Substance
Reports
SAP
EH&S
Customer Product
Hazardous substance inventory
Substance and location data Hazardous substance data
Stock information

Hazardous Substances at Warehouse: Put Away Checks
EH&S Material Product Transfer Reporting
Specification Job Management / Order
Management Warehouse
Management
Specification
Material
Material
Material
Characteristics,
e.g. Symbol, R-phrases,
Storage class
List of hazardous
Assign Material to Filling of Hazardous
Put away check substances
Substance Substance Master
for fire department

Hazardous Substance at Workplace (Location)
Industrial
Hygiene and
Safety

SOP Generation
Substance Logistic data

Advantages
data
Location Layout  Multi lingual
data  Support of country specific (legal)
forms
SAP  Creation of high quality reports
EHS
including graphics
 Use of text processing standards (MS
Word)
 WWI = Windows Word processor
Integration
 Workers Safety Card

 Betriebsanweisung
 SOP
 ...

Agenda
1.Overview
4.Live demo

Content of service
Speed up process of SOP preparation
HS Cockpit
Create new HS Cockpit

substance with
group substance
as template
Generate SSOP
and check
completeness
Up to 80 % master data management completed

Content of service
Group Substances
Safety Operating Procedure

 Attributes deliverred according to
© SAP 2009 / Page 32 the generation of SOP
EU / GHS Transfer
 Attributes and EU to GHS transfer rule set delivered
according to
regulations for EU and GHS
SAP EHS Specifications

 Group substances are deliverred as
 SAP EHS specifications

Content of service
SAP EHS Phrases
SAP EHS Phrases

 At about 3000 phrases for master data management of hazardous
substances
 Including Regulatory texts for EU and GHS

Content of service
SAP EHS Report Templates
© SAP 2009 / Page 34

Content of service
Exposure Log (SAP EHS Quantities)
Haz. Substance Logs

 Dynamic preparation of Haz.
 Substance quantity values
(stocks)
Exposure logs
 Dynamic preparation of several
 exposure logs
 (for example noise log)

Content of service
Hazardous Substance log (Material Inventory)

Agenda
1.Overview
4.Live demo

Thank You!
Contact information:
Jörg Krämer
Senior Business Consultant
Global Sustainability Services Hub | Global Special Expertise Team | Health and Safety
SAP Deutschland AG & Co. KG | Dietmar-Hopp-Allee 16 | 69190 Walldorf | Germany

M +49 175 1590151 | F +49 6227 78-54798 | E joe.kraemer@sap.com
www.sap.com
Back up slides
Integration of purchasing – Material Release Process
IH&S job Transfer triggers

Materials triggers
Materials
Risk Program Management Management
Assessment MM02 Purchasing
Work area BANF check

Specification
Material Material
Automated transfer Update

Set Risk Rating Material can (not)
to respective Plant-specific
Usage approved be purchased
Materials material status

SAP Service Predefined
Implementation of Hazardous
Substance Management
Release 2.0
Table of content
1. Introduction
2. Scope of Service
3. Content of Service
4. Implementation of Service

Introduction – SAP Predefined Service
Implementation of a licensed SAP product

 Application setup
o For example: Customizing, master data, Enhancements
 Ready to run implementation

o The application is ready to use after installation of service
Defined scope and price

 Defined Business Process (Processes)
 Defined Functions and Content
 Defined consulting support and expertise
Tools and accelerators

 Best Practice approaches
o Content, Usability enhancements
 Implementation accelerators
o Installation tools
o Predefined setup and master data

Introduction – SAP Hazardous Substance Management
Management of Hazardous Substances attributes

Central Specification Data Base
 Properties, Identifiers
© SAP 2009 / Page 46
 Report management
Hazardous Substance listings
 Fire fighting list, Hazardous Substance repository
Usage of Hazardous Substances at production/work

Central specification Data Base
 Definition as Hazard
Work area management
 Exposure profile
 Report management
Usage overviews (Listings)
Assessment and rating of Hazardous Substances at production/work

Risk assessment
 Analysis (Measurement-Threshold value comparison)
 Rating
 Measures
Hazardous Substance logs (Rating, exposure measurement values)
Integration of Hazardous Substances into Material Management

Central Specification Data Base
 Material assignment
Hazardous Substance Log (Inventory)

Table of content
1. Introduction
2. Scope of Service

Scope of Service
Process/Functions
 Management of Hazardous Substances master data
 Attributes according to SOP, Labels and hazardous substance substitution check
 Quantities for Risk Assessment (Measurement values, specific Stocks, etc.)
 Management of Hazardous Substances related reports

 Substance and/or Work area/Task related SOP (EU and GHS)
 Intra-Company Labels (EU and GHS)
 Substitution protocol
 Inbound Vendor SDB
 Hazardous Substances reporting/analytics

 Different Hazardous substance listings (Register, Firefighting list, Exposure usage and status overview, etc. -> dynamic reporting management)
 Substance report overviews ( SOPs, Vendors SDB‘s, etc. -> dynamic reporting management)
 Hazardous substance log ( Material inventory ; EH&S Quantities)
 Exposure logs (Quantities, Measurement values)
Delivery/Implementation
 Installation of service at Development system – Quality system – Productive system
 Key user Introduction
 Acceptance test support
 Closing Post Go-Live support

Table of content
1. Introduction
2. Scope of Service

Content of Service
Key Deliverables
Type / Delivery
Deliverables Description
structure
HS Cockpit User transaction to manage hazardous substances (Enhancement at customer name space
SAP Transaction
without standard modifications).
Substance Listings Transaction for a dynamic generation of substance listings (properties, reports) without quantities
SAP Transaction (Enhancement at customer name space without standard modifications).
Exposure Log (Quantities) Transaction for a dynamic generation of exposure logs (properties, reports) with quantities of the
SAP Transaction SAP EH&S Risk assessment (Enhancement at customer name space without standard
modifications)
Hazardous Substance Log Transaction for a dynamic generation of substance listings (properties, reports) with quantities of
(Material Inventory) SAP Transaction the Material Inventory Management(Enhancement at customer name space without standard
modifications)
Exposure listings Transaction for a dynamic generation of exposure listings (properties, reports, rating information)
SAP Transaction
in regard with their assignment to SAP EH&S Work areas and usage SAP EH&S Risk
Assessment (Enhancement at customer name space without standard modifications).
SAP EH&S WWI report templates WWI report templates for the generation of
 Substance/Work area/Task related standard procedure according to EU and GHS regulation
Predefined customer
master data  Intra-company labels according to EU and GHS regulation.
 Reporting of hazardous substance substitution
SAP EH&S Phrases Predefined customer At about 3500 phrases for the comprehensive implementation of the included best practice
master data concepts.
Group Substances Predefined customer 50 Group substance delivered as SAP EH&S specifications.
master data
User Manuals User manuals for the delivered transactions
HS Cockpit
Documentation Hazardous Substance Listings
 Hazardous Substance log (Material Inventory)
Hazardous Substance log (Quantities)
Administration Guide Documentation Administration Guide for the Configuration of the HS Cockpit.
Package installation 10 days consulting / support for installation / Configuration / Test and acceptance of the service
Consulting
(10 MT)
Content of the service
 =
Extensive manually input of
detailed master data
Material Safety Data Sheet Substance related

Standard operating procedure (SSOP)
Hazardous Substance Labels
Hazardous Substance Register
High effort
Content of the service
SDS (Safety Data Sheet)
1.
Search group substance
by classification/
HS Cockpit
charactersitics
HS Cockpit
2.
Select best matching
substance group

Content of service
HS Cockpit
3. HS Cockpit
Create new
substance with
group substance
4.
as template
Generate SSOP
and check
completeness
Up to 80 % master data management completed

Content of service
HS Cockpit
5.
Adapt and enhance
substance master data if
necessary
6.
5 x.
Run expert data Generate SSOP and
determination to print out / distribute
determine GHS document
classification
Content of service
Group Substances
Safety Operating Procedure

 Attributes deliverred according to
© SAP 2009 / Page 55 the generation of SOP
EU / GHS Transfer
 Attributes and EU to GHS transfer rule set delivered
according to
regulations for EU and GHS
SAP EHS Specifications

 Group substances are deliverred as
 SAP EHS specifications

Content of service
SAP EHS Phrases
SAP EHS Phrases

 At about 3000 phrases for master data management of hazardous
substances
 Including Regulatory texts for EU and GHS

Content of service
SAP EH&S Report Templates
© SAP 2009 / Page 57

Content of service
Hazardous Substance Cockpit
© SAP 2009 / Page 58
Bundling of standard functionality

 Centralization at Cockpit transaction
 Simplification to specific business case
Best practice approaches

 Embedd best practice enhancements

Content of service
Enhanced report Management
© SAP 2009 / Page 59
SAP EH&S WWI

 Report (working version) is
 generated by SAP WWI
Enhanced report management

 Generated report (working version)
 can be modified after initial
generation. Modifications can be saved
back into system

Content of service
Quantity Management
© SAP 2009 / Page 60
SAP EH&S Quantities

 Easy and fast management of SAP EH&S Risk Assessment
quantities for Hazardous Substances.
 Management of individual stocks and/or measurement values
Automatic creation
 When quantity is managed the system creates a exposure profile
and an initial risk assessment automatically

Content of service
Hazardous Substance Listings
Haz. Substance Listings

 Dynamic preparation of several substance listngs for different
© SAP 2009 / Page 61 stakeholders (for ex. Fire fighting list)
 Haz. Substance attributes without amounts
Report publication
 Dynamic preparation of Haz. Substance report overviews

Content of service
Exposure Log (SAP EHS Quantities)
Haz. Substance Logs

 Dynamic preparation of Haz.
 Substance quantity values
(stocks)
Exposure logs
 Dynamic preparation of several
 exposure logs
 (for example noise log)

Content of service
Hazardous Substance log (Material Inventory)

Content of service
Exposure listings
© SAP 2009 / Page 64

Table of content
1. Introduction
2. Scope of Service

Service Delivery
SERVICE DELIVERY TEAM
© SAP 2009 / Role

Page 66 Organization (Optional) Pace Profile/s # of Days
Remote/ K-Level
On-site (Optional)
Functional Consultant Sustainability Hub PACE-AC 8 6/2 or. 0/8 K3/4
Project Manager Sustainability Hub PACE-ACS 2 0/2 K5/6

SAP
Total (SAP): 10
R/3 Administrator IT R/3 STMS / Application 3

Server file structure / RFC
Customer
Local network IT Microsoft PC / RFC to R/3 1

system
Hazardous Substance Coordinator Department of Environment Hazardous Substance Mgt 4
Project Manager - Internal Project Management 2
Total (Customer): 10

Timelines
1 2 3 4
© SAP 2009 / Page 67
Duration (in weeks)
Preparation Realization Go-Live Run Phase

Start Delivery Service Realization 3 days Go-Live Preparation 2 days After Go-Live Support 2 days
Project Preparation 1 day Key User Workshop 1 day Go-Live 1 day

(on-site) (on-site, sign-off)
Kick-off Workshop 1 day

(on-site) Refinement 3 days
Realization (
Acceptance Test) After 6 weeks
Installation Check 1/2 day
SAP involvement Customer involvement

Questions?
© SAP 2007 / Page 68

Copyright 2009 SAP AG
All Rights Reserved
No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information
contained herein may be changed without prior notice.
Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.
© SAP 2009 / Page 69
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Agenda

© 2011 SAP AG. All rights reserved. 1

© 2011 SAP AG. All rights reserved. 2

SAP EHS Management

Health and Environmental

Substance and Air Emissions

© 2011 SAP AG. All rights reserved. 4

Product Substance and Compliance Supply Chain Customer Dangerous

© 2011 SAP AG. All rights reserved. 5

Substance and Hazardous Industrial Hygiene

 Specification  Substance  Work area /

© 2011 SAP AG. All rights reserved. 6

© 2011 SAP AG. All rights reserved. 7

 Task Management for Customer requests Management

Customer  Customer Use and Exposure Management

 Adobe Interactive Format

© 2011 SAP AG. All rights reserved. 8

 Registration Workbench Management

Substance and Product

 Managing Compliance Data Component Compliance

Compliance  Legal Registration Process Support Supply Chain

 Automated Compliance-Analysis Tools Dangerous

 Compliance and Sustainability Reporting

© 2011 SAP AG. All rights reserved. 9

Compliance Document Management PI Substance and

 Multilingual due to the use of phrases Supply Chain Document

 Integration in logistic chain

Management  Creation, Versioning and Release of MSDS

© 2011 SAP AG. All rights reserved. 10

Functional Components: Substance and

Compliance Document Management PI Management

 Support different Logistic processes Dangerous

Global Label  Integration in Supply Chain

© 2011 SAP AG. All rights reserved. 11

 Dangerous Goods Regulation Management Management

(e.g. IATA, IMDG, ADR, RID, 49CFR, ...)

Dangerous with option to use Content Provider Supply Chain

Goods Collaboration Management

 DG Packaging Data Management

 Dangerous Goods Classification Management

© 2011 SAP AG. All rights reserved. 12

Functional Components: Substance and

Dangerous Goods Management II Management

 Integration in Route Management Goods

Dangerous (automated determination of relevant DG regulations)

UN1993, Flammable liquid, n.o.s. (Xylene, Butyl acetates), 3, III

© 2011 SAP AG. All rights reserved. 13

 Compliance task management Management

Substance and Product

Supply Chain Management

Collaboration  Traceable documentation of all Supply Chain

communication steps Dangerous

 Automated response integration

© 2011 SAP AG. All rights reserved. 14

 Volume determination and tracking Management

Substance and Substance and Product

 Volume monitoring and threshold controlling

TSCA 12B in USA, DSL/NDSL in Canada) Dangerous

 Flexible property assignement

© 2011 SAP AG. All rights reserved. 15

Dashboards & Regulatory

© 2011 SAP AG. All rights reserved. 16

Dashboards & Regulatory

© 2011 SAP AG. All rights reserved. 17

Hazardous Substance Management& PredefService

Hazardous Substance Management& PredefService