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  • FOI Process Flow

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    Al-Nemery Gangco
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    1) The FOI process flow shows the steps for handling Freedom of Information requests from initial receipt to final response. 2) A requester submits a request which is received by the Receiving Office, who checks it for completeness and records it in the tracking system. 3) The request is then sent to the Decision Maker who either grants or denies the information request, and informs the requester of the decision. 4) If granted, the Functional Division/Unit provides the requested information which is then released to the requester.

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    1) The FOI process flow shows the steps for handling Freedom of Information requests from initial receipt to final response. 2) A requester submits a request which is received by the Receiving Office, who checks it for completeness and records it in the tracking system. 3) The request is then sent to the Decision Maker who either grants or denies the information request, and informs the requester of the decision. 4) If granted, the Functional Division/Unit provides the requested information which is then released to the requester.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
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    11 views5 pages

    FOI Process Flow

    Uploaded by

    Al-Nemery Gangco
    1) The FOI process flow shows the steps for handling Freedom of Information requests from initial receipt to final response. 2) A requester submits a request which is received by the Receiving Office, who checks it for completeness and records it in the tracking system. 3) The request is then sent to the Decision Maker who either grants or denies the information request, and informs the requester of the decision. 4) If granted, the Functional Division/Unit provides the requested information which is then released to the requester.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    of 5

    FOI Process Flow

    Department of Education
    REQUESTER RECEIVING OFFICE DECISION MAKER (PAAC) FUNCTIONAL DIVISION/UNIT
    (Public Assistant Action (Concerned Office)
    A Center) C
    Receiving Office D
    downloads B Grants or Denies the
    received online Information Produces
    Receives the FOI
    request Requested information
    Form and checks
    Online (FOI Form) completeness of requested
    Request requirements
    No Yes
    Granted
    No Yes
    START B Complete ? Submits information
    requested for DM
    Hardcopy/ ? signature
    Printed Records FOI Request
    Request/ in the FOI Tracking
    Walk-in Requests the System
    Routes Request
    requesting party to Informs and
    Issues a receiving letter to the
    sends Letter of
    provide complete copy with reference Denial to
    Concerned Office
    information number thru Chief
    Requesting Party

    Attaches Request for D


    A Action Form and B
    forwards request to DM

    Releases information
    END to requested to
    requester CENTRAL OFFICE
    Requester Receiver Decision Maker Concerned Office
    A B C D
    Records PAU
    Grants or denies info Provide requested
    Hard Copy/ requested
    Receives request and checks data/info/report/etc.
    Walk-in D
    completeness
    Start B Granted? YES
    NO Is data
    Complete? YES available?
    Online
    NO
    Ask the requester to provide YES
    Inform requester Submits
    complete info NO of unavailability information
    Records request in the of data requested for DM
    A FOI tracking system signature
    (Requester given
    Forwards request to
    C 20 days to
    DM/RD appeal)
    Records request in
    the FOI tracking A B
    system
    Releases information to Forwards signed/approved
    requested to requester requested info to PAU
    End
    Request for feedback REGIONAL LEVEL
    REQUESTER RECEIVING OFFICE DECISION MAKER FUNCTIONAL
    (RECORDS UNIT) (DM) DIVISION/UNIT
    A B C D
    Div. Info. Officer
    (DIO) Receives and stamps Grants or Denies the
    letter and checks Information
    Produces
    downloads
    received online completeness Requested information
    Online request requested
    No Yes
    Request Complete? Yes
    No
    Granted? Submits
    START B information
    Hardcopy/ requested for DM
    Printed signature
    Request Requests the Records FOI Request
    requesting party to in the FOI Tracking Informs and Routes Request
    provide complete System Sends Letter of letter to the
    information Denial to Concerned Unit
    Requesting (CU) thru Chief
    Attaches action Party
    A slip and forwards
    request to DM B
    Office

    Releases C Forwards
    Records/ information to signed/approved
    END
    Ask for Feedback requested to requested data to
    requester Record Unit (RU) DIVISION LEVEL
    REQUESTER RECEIVING OFFICE (GUIDANCE DECISION MAKER FUNCTIONAL
    COUNSELOR/REGISTRAR) (SCHOOL HEAD) DIVISION/UNIT
    A B C D

    Online Request/ Grants or Denies the Produces data/


    START Hard Copy/ Walk-
    Records the Information information
    in request Requested requested

    NO Granted YES
    ?

    Receiving
    Office informs
    Requester that
    request is
    denied

    Release of document/
    END Information and archive
    the request

    SCHOOL LEVEL

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