Professional Documents
Culture Documents
4... MS Word Final1
4... MS Word Final1
About Templates
Creating and Using Templates
Modifying Templates
Using Wizards to create Documents
Print Layout
Web Layout
Outline
Print Preview
Automatic Corrections
Moving and Copying Text
Finding and Replacing Text
Using Thesaurus and Word Count
Checking Spelling and Grammar
Undo and Repeat
Type
Tuesday, THe
February 18, to correct to The
2020 Prepared By KN Shrestha 28
Turn on or off AutoCorrect options
On the Tools menu, click
AutoCorrect
Do one or more of the following:
To set the capitalization options, select
or clear the first four check boxes in the
dialog box
To turn on or off the AutoCorrect
entries, select or clear the Replace
text as you type check box
To turn on the spelling checker
corrections, select the Replace text as
you type check box
Format Characters
Format Paragraphs
Copy and Paste Formats
Find and Replace Formatting
AutoFormat
Apply embossed,
engraved, outlined, or
shadow formatting
Format text as all
capital letters or as
Tuesday, February 18,
small capital letters
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Working with Long Documents
Footnotes and Endnotes
Cross-References, Captions and
Bookmarks
Organizing a Document in Outline
View
Automatically Summarize a
Document
Create Table of Contents, Indexes
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2020 Prepared By KN Shrestha 35
Overview of Footnotes and Endnotes
Used in printed documents to
explain, comment on, or
provide references for text in a
document
Footnotes appear at the end of
each page in a document
Endnotes typically appear at
the end of a document
Consists of two linked parts
the note reference mark and
the corresponding note text
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2020 Prepared By KN Shrestha 36
Footnote and Endnote Tasks
Insert a footnote or an endnote
On the Insert menu, click Footnote
View footnotes and endnotes
Rest the pointer on the note reference mark
Switch to Normal View and choose View >
Footnotes to view all footnotes and endnotes
Delete a footnote or an endnote
Select the note reference mark and then press
<Delete>
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Captions
A numbered label, such as “Figure 1,” that you can
add to a table, figure, equation, or other item
To add a caption manually
Select the item you want to add a caption to
On the Insert menu, click Caption
Select the options you want
Word can automatically add captions when you
insert tables, figures, or other items
You can change the caption label, number format
and include chapter numbers
If you delete or move captions, you should
manually update the captions
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2020 Prepared By KN Shrestha 38
Cross-References
A reference to an item that appears in
another location in a document
for example, "See Figure 1 on page 3."
Create cross-references to headings,
footnotes, bookmarks, captions, numbered
paragraphs, and so on
To create a cross-reference
On the Insert menu, click Cross-reference
Change what a cross-reference refers to
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2020 Prepared By KN Shrestha 39
Bookmarks
An item or location in a document that you
identify and name for future reference
Use to quickly jump to a specific location
Add a bookmark
Select an item or location and assign it a bookmark
name using the Insert > Bookmark command
Show bookmarks
Select Tools > Options and then click the View tab
Select the Bookmarks check box
Go to a specific bookmark
On the Insert menu, click Bookmark.
Under Bookmark name, click the bookmark you want to
go to
Click
Tuesday, FebruaryGo
18, To
2020 Prepared By KN Shrestha 40
Organizing a Document in Outline
View
Shows the document's
structure
Makes it easy to quickly
restructure a document
Reorder headings and text
by moving them up or
down in outline view
You can "promote" or
"demote" body text or a
heading to a higher or
lower level
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2020 Prepared By KN Shrestha 41
Automatically Summarize a
Document
AutoSummarize identifies the key points in a
document for you to share with others or quickly
scan
Determines key points by analyzing the document and
assigning a score to each sentence
Sentences that contain words used frequently in the
document are given a higher score
Create an automatic summary of key points for
others to read
View a summary of a document on the screen
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2020 Prepared By KN Shrestha 42
Table of Contents
A list of the headings in a document that
you can insert in a specific location
Use table of contents to get an overview of
the topics discussed in a document
Creating a table of contents
Apply the built-in heading styles (Heading 1
through Heading 9)
On the Insert menu, click Index and Tables, and
then click the Table of Contents tab
Select the options you want and click OK
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2020 Prepared By KN Shrestha 43
Indexes
An index lists the terms and topics
discussed in a printed document, along
with the pages they appear on
You can create an index entry:
For an individual word, phrase, or symbol
For a topic that spans a range of pages
That refers to another entry, such as
“Transportation. See Bicycles.”
Main Document
Protecting documents
Managing revisions
Documenting your files
Tracking Changes
Managing multiple versions
Sharing data and graphics