Wesleyan University-Philippines

College of Business and Accountancy

COMP 2: BUSINESS SOFTWARE APPLICATIONS

MS EXCEL FEATURES FORMULA

(part 1)
THE EXCEL FUNCTION

• Microsoft Excel is an electronic spreadsheet that automates manual

calculations involved in accounting and bookkeeping. After you have
typed the basic text and number entries in a spreadsheet cell, excel can
perform the math calculations for you.
Basic Parts and Function of Excel Spreadsheet

• Value- The numbers, which can later be used in formulas

• Labels- All words describing the values.
• Row Number- Run horizontally in a worksheet and are identified
by a number in the row header.
• Column Letter- Run vertically on a worksheet and each one is
identified by a letter in the column header.
• Cell - The rectangular boxes located in central area of a worksheet.
• Active cell - Recognized by its black/green outline Data is always
entered into this part of excel.
Basic Parts and Function of Excel Spreadsheet

• Add Sheet Icon- Adding additional worksheet can be done by

clicking on the add sheet icon next to the sheet tab at the bottom of
the screen.
• Sheet Tab - Place at the bottom of a worksheet tells you the name
of the worksheet.
THE EXCEL FUNCTION

• The Excel SUM functions adds together a supplied set of numbers and
returns the sum of these values.

The syntax of the function is:

=SUM(number 1, number 2,..)

Examples:
=SUM(A1,A3) =SUM(15,5)
=SUM(A1:A3)
THE EXCEL AVERAGE FUNCTION

• The Excel AVERAGE functions returns the arithmetic mean of a list of

supplied numbers.

The syntax of the function is:

=AVERAGE(number 1, number 2,..)

Examples:
=AVERAGE(A1,A3) =AVERAGE(15,5)
=AVERAGE(A1:A3)
THE EXCEL COUNT FUNCTION

• The Excel COUNT functions returns the count of numeric values in a

supplied set of cells or values. This count includes both numbers and
dates( w/o word).

The syntax of the function is:

=COUNT(value 1, value 2,..)

Examples:
=COUNT(A1,A3) =COUNT(A1:A15,B1)
=COUNT(A1:A15)
THE EXCEL COUNTA FUNCTION

• The Excel COUNTA functions returns the count of cells that contain
numbers, text, logical values, error values and empty text (“”). COUNTA
does not count empty cells.

The syntax of the function is:

=COUNTA(value 1, value 2,..)

Examples:
=COUNTA(A1:A6) =COUNTA(A1:A15,B1:B15)
THE EXCEL CONCATENATE FUNCTION

• The Excel CONCATENATE functions joins together a series of supplied

text strings or other values, into one combined text string
The syntax of the function is:
=CONCATENATE(text 1, text 2,..)

Examples:
=CONCATENATE(A1,” “,B1)
=CONCATENATE(A1,” “,B1,” “,C1)
=CONCATENATE(A1,”[Text] “,B1,”[Text] “,C1)
THE EXCEL IF FUNCTION

• The Excel IF functions tests a supplied condition and returns one result if the
condition evaluates to TRUE, and another result if the condition evaluates to
FALSE.

The syntax of the function is:

=IF(logical_test, value_if_true, value_if_false)

• logical_test- The condition is to be tested and evaluated as either TRUE or FALSE.
• value_if_true – The result that is to be returned if the supplied logical_test evaluates to TRUE.
• Value_if_false - The result that is to be returned if the supplied logical_test evaluates to FALSE.

Examples:

=IF(D1=“[Text]”,”[Text-True]”,”[Text-Fasle])
THE EXCEL COUNTIF FUNCTION

• The Excel COUNTIF functions returns the number of cells within a supplied
range, that satisfy a given criteria.
The syntax of the function is:
=COUNTIF(range, criteria)

• Range- The range cells that should be tested against the supplied criteria and counted if the criteria is
satisfied.
• Criteria- A user-defined condition that is tested against each of the cells in the supplied range.

Examples:
=COUNTIF(A1:A6,”MONDAY”)
THE EXCEL VLOOKUP FUNCTION

• The VLOOKUP is a built-in Excel function that is designed to work with

data that is organised into columns. For a specified value, the function
finds(or ‘looks up’) the value in one column of data, and returns the
corresponding value from another column.

The syntax of the function is:

=VLOOKUP(lookup_value, table array, col_index_num, [range_lookup])

Examples:
=VLOOKUP(A2,C5:D9,2,0)
=VLOOKUP(A2,Sheet!C5:D9,2,0)
THE EXCEL MIN FUNCTION

• The Excel MIN functions returns the smallest value from a supplied set
of numeric values.

The syntax of the function is:

=MIN(number 1, number 2,..)

Examples:
=MIN(A1,A3)
=MIN(A1:A3)
THE EXCEL MAX FUNCTION

• The Excel MAX functions returns the largest value from a supplied set of
numeric values.

The syntax of the function is:

=MAX(number 1, number 2,..)

Examples:
=MAX(A1,A3)
=MAX(A1:A3)
-END-