Quality Validation System

Palm Codes and Validation

Process
2 Step Validation Process
STEP 1: Codes will be generated for each panel number. Codes
would represent information content of 2 rounds for a panel.
FIO to tally the codes and decide if the survey is OK or Not Ok

STEP 2: Machine would run a check on the information captured.

Discrepancy in the content would be marked and made
available in the CRM/Revisit screen.
Step 1: Palm Validation

FIO shall click on the validate

button to access records
which have been completed
by the FTM
Login Screen

FIO shall provide his login

name and password to enter
the validation screen.
Login name shall be the CMIE
login name of the FIO
Password shall be e-mailed to
each FIO individually
Login name and passwords
shall not be shared
Search Screen
FIO shall be directed to a
screen containing the following
buttons.
PENDING: This is a list of
household where the FIO has
not marked OK/Not OK
NOT APPROVED:This is a list
of household where the FIO has
marked Not OK

ALL TYPES: This is a list of all

completed household where the
FIO has Not Marked/marked
OK/marked "Not OK"
Code and Marking Screen
Depending on the search criteria the
list of house-holds will
be shown.
Data shown is the town/panel
and address in text area.
Old-Code: This is generated from
the Earlier Survey
New-Code: This is generated
using data from the Currently
conducted survey (i.e from the
Palm data)
Click 'Ok' or 'Not Ok'
Then either 'Next' or 'Save' (just
like other palm forms)
Home button: will take back to
the 'Start Survey Screen'
Types button: will take back to
the 'Picture 3'
Understanding the Code
The codes generated would be a 3 strings of alphabets separated by a
hyphen
XXXX– XXXX – X/XXX/XXX

First String Second string

represents Third String
represents size,
income, represents the
power, time,
occupation, member details of
water in that
education, age in the Household
order
that order
 Understanding the Code : An
example
The codes generated would be a 3 strings of alphabets separated by a
hyphen
X X X X – X X X X – X / X X X / X X X

Education
Age
Income Occcupation Size Power Travel Water HoH
Members
Members
Elder to HoH
younger to HoH

J C A F - D D D B - N / ELB / E
The code for this example is : JCAF-DDDB-N/ELB/E
The next slides show how the code has been derived /generated.
 First String First Alphabet
First string First Alphabet represents the INCOME of a
Household. Code is as mentioned below:
income Rich A

income Rich - I B

income Rich - II C

income Higher Middle Income D

Hence a middle income II
income Higher Middle Income - I E category household shall be
income Higher Middle Income - II F designated with a ‘J’
income Higher Middle Income - III G

income Middle Income H

income Middle Income - I I

income Middle Income - II J

income Lower Middle Income K

income Lower Middle Income - I L

income Lower Middle Income - II M

income Poor N

income Poor - I O

income Poor - II P
 First String Second Alphabet
First String Second Alphabet represents OCCUPATION of the
Household. Code is as mentioned below:
occupation Business & Salaried employees A

occupation Business B

occupation Entrepreneurs C

occupation Self employed professionals D

occupation Salaried employees E Hence if a Family’s

occupation Manager/Supervisor F occupation is classified
occupation White collar employees G as Entrepreneurs it
occupation Industrial workers H would be designated
occupation Support Staff I
with a ‘C’
occupation Retired/Aged J

occupation Farmers K

occupation Organised farmers L

occupation Small farmers M

occupation Small traders & Wage labourers N

occupation Miscellaneous O
 First String Third Alphabet
First String 3rd Alphabet Represents Education of the Household. Codes
are:
education Well Educated Graduate household A

education All Graduates household B

education Graduates dominated household C

education Graduates majority household D

Well educated graduate household
education Graduates minority household E
Would be designated as ‘A’
education Well Educated Matriculate household F

education All Matriculates household G

education Matriculates dominated household H

education Matriculates majority household I

education Matriculates minority household J

education Households of all literates K

education Households of some literates L

education Households of all illiterates M

education Not applicable N

 First String Fourth Alphabet
First String Fourth Alphabet represents Age of the Household. Codes
are:
age Households of the Young A

age Children - dominant B

Grown Up dominant household
age Youngsters - dominant C
Would be designated with an ‘F’
age Other households of the Young D

age Households of Grown-ups & Seniors E

age Grown-up - dominant F

age Seniors - dominant G

age Others households of Grown-ups H

age Balanced households I

age Balanced households with Seniors J

age Balanced households with no Seniors K

 Second String First Alphabet
Second String First Alphabet represents Size of the Household.
Codes are:

size 1 Member A

size 2 Members B

size 3 Members C

size 4 Members D A four member family would be

designated with a ‘D’
size 5 Members E

size 6 Members F

size 7 Members G

size 8-10 Members H

size 11-15 Members I

size > 15 Members J

Second String Second
Alphabet
Second String Second Alphabet Represents Power Availability
Of a household. Codes are:

power Power availability A

Household receiving 6 to 12
power 24 hours B Hours of electricity is
designated as ‘D’

power 12-24 hours C

power 6-12 hours D

power < 6 hours E

Second String Third Alphabet
Second String Third Alphabet Represents TIME taken to travel
10 KM for a Household. Codes are as:

time Time to travel 10 Km A

Hence Household taking 30

To 45 minutes is designated
time < 15 minutes B
With a ‘D’

time 15-30 minutes C

time 30-45 minutes D

time > 45 minutes E

Second String Fourth Alphabet
Second String fourth Alphabet represents Water Availability for a
Household. Codes are as:

water Water availability A

A household receiving water for
24 Hours is designated as ‘B’
water 24 hours B

water 12-24 hours C

water 6-12 hours D

water < 6 hours E

String for Member Details
String for the Member Details is divided into three parts separated
With a ‘/’ (Slash). Code for a member is derived from a combination of Age
& Gender.

Part 1: represents the Head of the Household

Part 2: represents the Members of the Family Younger to the Head

of the Household

Part 3: represents the member of the family elder to the Head of household.
X/XXX/XX
Part 1: head Part 3: Members elder to
Of Household The head of the Household
Part 2: Members younger
To the HOH
Example of Member Details
 The following are the member details
 Head of the Household: Male, 52 years

 Spouse: Female, 48 years

 Mother: 82 Years

 Son: 25 Years

 Daughter: 18 Years

 For HOH, Age is >45 and Male. Hence code is N

 Members of the Family are as:

 Spouse, Female & >45, hence code is E

 Son, Male & 25 Years, Hence code is L

 Daughter, Female & 18 Years, Hence code is: B

 Mother, Female & >45, hence code is: E

The code for the family is : N/ELB/E

Member Details
The code of the member detail is a combination of Gender
& Age. Codes are as:
Females   Age (yrs)

  A 0-12

  B 12- 22

  C 22-33

  D 33-45

  E >45

Males    

  J 0-12

  K 12-22

  L 22-33

  M 33-45

  N >45
Summary of Alphabetic
Representation
String Alphabet Represents
1 1 Income
1 2 Occupation
1 3 Education
1 4 Age
2 1 Size
2 2 Power
2 3 Time
2 4 Water
Head of the
3 Section 1
Household

Members Younger
3 Section 2 to the Head of the
Household

Members Elder to
3 Section 3 the Head of the
Household
 Action Points
 HH Records shall not be exported until all completed records are
either marked
~ OK
or ~ NOT OK
The marking of the records is to be done only by the FIO.

 HH Records marked as NOT OK remain in the palm & can be

~~ Instantly re-done or revisited by the FTM in the field itself and the
FIO will again have the option to mark them OK or NOT OK

 HH Records marked as NOT OK even after instant revisits at the

field, can be uploaded. Such records will be reflected as
REVISIT in the system. These records can be revisited later