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EXCEL TRAINING
Organized by Division of Examination
 EXCEL TRAINING

Module – 1 Module – 2 Module – 3

(Beginner) (Intermediate) (Advanced)
 Module – 1 : (Beginner)

A . Interface B . File Types C. Data Entry D. Printing

• Overview • XLS • Types of Data Page Size
• Opening Excel • XLSX • Clipboard Margin
• Creating New File • CSV Functions Orientation
• Entering Data • Formatting Header
• Saving File • Navigation Footer
• Close • Auto Formula Repeating Top Rows
Sheet Printing
Workbook Printing
Scaling
A . Interface
Quick Access ToolBar WorkBook Name User Name

Title Bar
Ribbon Bar
Ribbon Bar - Tabs
Ribbon Bar - Group
Name Formula Bar
Box
Column Name
Row Number
Workbook Window
GridLines
 K7

Cells
E15
 New Sheet
Sheet
Name Horizontal Scroll Bar
Vertical Scroll Bar
Evolution of Excel Interface
1985
Office
2003
Office
2007
Office
2010
Office
2013
Office
2016
Office
2019
Office 365
Tasks to be Performed
1. Start Excel
2. Create a New File
3. Enter Some Data
4. Save the File.
5. Close the File
6. Reopen to Verify the file
B . File Types
 XLSX (.xlsx) File Types
• Works with Excel-2007 or later
• Also known as “Microsoft Excel Worksheet”
• All interface of UMS doesn’t support this
• Requires Excel Application to be opened

XLS (.xls) File Types

• Works with all version of Excel
File Types •
•
Also known as “Microsoft Excel 97-2003 Worksheet”
Supported by UMS on Most of the interface
• Requires Excel Application to be opened

CSV (.csv) File Types

• Works with all version of Excel
• Also known as “Microsoft Excel Comma Separated Value File”
• Doesn’t support multiple sheets
• Stores Text only, ignores formatting
• Any text editor can open this file
File Types
File Types
File Types
C . Data Entry
Open File “A – Data Entry”
D . Printing
PAGE SET-UP
Size, Margin, Header, Footer,
Orientation…
 A3 A4
A4
A1 PAGE SIZE
 𝑁𝑎𝑚𝑒 – 𝑊𝑖𝑑𝑡h × 𝐻𝑒𝑖𝑔h𝑡
A2 A2
A3  
𝐴 0 – 33.1 × 46.8
Height
 
𝐴 1 – 23.4 × 33.1
 
𝐴 2 – 16.5 ×23.4
A1 A0  
𝐴 3 – 11.7 × 16.5
 
𝐴 4 – 8.3 ×11.7
Note: Size is given in inches
Width
 Header Margin
Top Margin

CONCEPT OF MARGIN
A margin is the area between the

Right Margin
main content of a page and the page

Left Margin
edges.

The margin helps to define where a

line of text begins and ends.

Bottom Margin
 Header Margin
Top Margin

Right Margin
Left Margin
Bottom Margin
 PAGE ORIENTATION

Portrait Mode Printing.

This is an Example of

This page is rotated.

This is an Example of This is an Example of Landscape
Portrait Mode Printing. Mode Printing.

First Page Second Page Third Page

LARGE IMAGE SLIDE

That’s All from Page Set-Up…

Let’s Open “B - Printing”