DUTIES OF CONTROL ROOM

IN CHARGE
REPORTING OF CRIME

CISF NISA HYDERABAD

 GOAL
• To make the participants understand
about the duties of control room In-
charge and how to report of a crime.
 RELEVANCE
• Normally sub- inspectors/Assistant
sub-inspectors are deployed as a
I/Cs in control room.
 OBJECTIVES

At the end of the session the

participants will be able to:
Explain the importance of control
room
Explain the duties of control room
officer
Explain what is report writing.
Type of reports.
Stages of report.
 IMPORTANCE OF CONTROL ROOM

 Nerve centre of security functioning

 Exercises minute to minute
command over all deployed
personnel and duty posts
 Point of contact with external
agencies for security related
functioning, particularly in case of
emergencies
IMPORTANCE OF CONTROL ROOM

 Receives and passes information

from within the security set up and
higher formations
 Immediate reaction element for
various contingencies and
emergencies
 Centre of coordination for security
 DUTIES OF CONTROL ROOM
INCHARGE
Briefing and debriefing of the duty
personnel
Proper deployment at duty posts
To take charge of control room
property
To ensure proper maintenance of
records of Control Room
 DUTIES OF CONTROL ROOM
INCHARGE
Recording of all important events of
the Unit
Acting as nerve centre during
emergencies and normal times
Filing, receiving and transmitting
situation reports
Mobilizing resources for emergency
security functions
 LEARNING RE-INFORCEMENT

• What is the importance of control

room?
• List out the duties of control room
in-charge?
 REPORT WRITING

What is report writing?

• A report is a written document of varying length
and complexity which conveys information to
decision maker.
A document
• In which a given problem is examined for the
purpose of conveying information, reporting of
findings, putting forward ideas and some times
making recommendations.
 REPORT STANDS FOR

• R: readable
• E: easy to understand
• P: purposeful
• O: objective
• R: relevant / reliable
• T: transparent
 WHY IS REPORT REQUIRED?

• For written communication.

• For conveying information to decision
maker.
• Written for a particular purpose.
 IMPORTANCE OF REPORT WRITING

• Reflection of a personal
communication ability.
• Supervisors know their sub-
ordinates through reports.
• Performance evaluation partially
based upon quality report.
• Serves for future study, plan and
budget.
 Contd……

• In certain instances, the officer

making reports may be a witness.

• Future reference for security officer,

supervisors, police and court
proceedings.
 TYPES OF REPORT ?

 Administrative report
 Duty report
 Simple offence report
 Crime Report
 TYPE OF CRIME

• Theft
• Sabotage
• Pilferage
• Fire
• Terrorist /Naxal attack
• Espionage etc.
 WRITING A REPORT

• Report Writing is a skilful art. There

are three cardinal rules which must
adopt while writing a report
a. Accuracy
b. Brevity
c. Clarity
THE FOUR STAGE METHOD IN REPORT WRITING

• STAGE – I Preparation of Report

• STAGE – II Arrangement of Report

• STAGE – III Writing Report

• STAGE – IV Revision of Report

 STAGE-I
Preparation of Report
Your work starts long before you
make a motion toward your pen.

You must know exactly what is

wanted and why it is wanted.

Report should refer to definite and

limited problems.
 STAGE - II
Arrangement of Report
 To start with a statement in one
sentence, setting forth the objective of the
study which is being reported upon.
 Eliminate vagueness
 Well written introduction or synopsis
 Preliminary outline
 FORM OF REPORT

The most important details is to

be remember while writing a
report-
5 W’s & 1 ‘H’
• Who ?
• What happened ?
• Where ?
• When ?
• How ?
• Why ?
 WHO ?

• Who informed about the incident ?

• Who are the individuals involved ?
• Who are the victims ?
• Who are the witnesses ?
• Who are the suspects ?
• Who will sign the complaint ?
• Names, address, telephone numbers and
other identifying information are
important.
 WHAT HAPPENED?
• What is the whole story?
• What happened before, during and
after the incident?
• What action were taken by all those
involved?
• What was stated by each individual?
• What evidence was collected?
• What authorities were contacted
after the incident?
 WHERE?

• Where the incident occur?

• Where were all the individuals

before, during and after the incident?

• Where was evidence found?

 WHEN?

• When did the incident occur?

• When was it discovered?
• When was it reported?
• When did the authorities arrived at
the scene?
• When was an arrest made?
 HOW?

• How did the lost occur?

• How was it discovered?
• How did security and other loss
prevention strategy function?
• How expensive was the loss?
• How can the loss be prevented in
future?
 WHY?

• Why did the loss take place?

• Why was the crime committed?
• Why the parties involved in the act
and way they did?
 STAGE – III
Writing Report

Report should be
• Practical,
• Complete,
• Concise
• Clear.
 STAGE - IV

Revision of
Report
 Structure of Report

• Subject
• Introduction
• Abstract/body
• Conclusion
• Recommendation
 SEIZURE MEMO PREPARATION
1.Sl.No. :
2.Name of the CISF unit :
3.Section of law :
4.Date and time of seizure :
5.Place of Seizure :
6.From whom seized (Details) :
7.Details of articles seized:
8.Circumstances of seized :
9.In presence of two witness(if possible two civil
witness): 1:-
2:-  
10.Signature, Name, Designation of the officer
effecting the seizure:-
Procedure to be followed after
the arrest
• ACCORDING TO CISF ACT -13
“Any member of the force making an arrest
under this Act, shall , Without unnecessary
delay ,make over the person so arrested to a
police officer , or ,in the absence of a police
officer, take such person or cause him to be
taken to the nearest police station together
with a report of the circumstances occasioning
the arrest”.
 IMPROVEMENT SKILLS
• Always carry pen and pencil, note book
and stationeries.
• Don’t rely much on memory, take all the
important notes.
• Take statements of the witnesses, victims
or offenders immediately to avoid
corroborations.
• While making note use abbreviations and
symbols to save time.
• Concentrate on main events of incident.
• Diagrams, measurements, photographs
may be required in certain cases.
• Maintain a diary for future reference.
• Don’t use “i” instead use “this officer”.
• Personal opinions should be avoided.
• After completing re-check and edit as
required.
• Timely submission of report is very
important
 CONCLUSION

• TODAY WE DISCUSSED
 What is Control room and its
importance?
 What are the duties of control room
officer?
 What is report writing?
 How many type of reports?
 What are the stages of report?
 What is the improvement skills?
ANY QUESTIONS