N A MA K E LOM P OK :

MO N IC A S I M (K E TU A)
L E VI AS TIN A
(S E KR E TAR IS)
A NG G OTA:
D E VI MON IKA
S TE V E N LE E
N OB E L N E H E M I
GI OVA NN I

A P P L I C AT I O N LETTER
 KIND OF APPLICATION LETTER
a. Cover letter
A cover letter should draw together all the facts in your CV and communicate your enthusiasm
for the position. The letter must be well presented and produced on plain paper using black ink
as this produces a clear photocopy. Ideally the letter should be typed but above all the letter
should be brief and concise.
Your cover letter should be: 
• a letter to introduce yourself
• inclusive of your contact details (address, email and telephone)
• used to register your interest in a specific vacancy
• used to highlight your relevant qualifications 
• convincing so the employer is encouraged to offer you an interview
• kept brief and concise
• written in a clear, easy to read font, eg arial or times new roman, size 12
• tailored to each job you apply for
• printed on plain paper using black ink
• set out as a formal business letter (see downloadable covering letter below)
 B. SPECULATIVE LETTER
When writing a letter to enquire about possible
vacancies (known as a speculative letter), the same
rules apply as above.
 You will also need to:
• state the position(s) you are interested in on the
subject line of the letter / email (see download
example below)
• ensure you have researched the organisation you are
applying to and refer to reasons as to why you would
like to work for them
EXAMPLE COVER LETTER
EXAMPLE SPECULATIVE LETTER
10 Frickleton Way
Pinefields
Bridgend
Mobile:07891 234 56789 susan.strong@workways.com
15 June 2010
The Office Manager
Baglan Ind Est
Port Talbot
SA12 7DJ
Dear Sir/Madam
REF: Administration Assistant
I am taking this opportunity to write to enquire about any administration vacancies you may have
within your company.
For the past six years I have worked as an Administrator for a major construction company and I am
now looking for a new position.
I am part of a team responsible for the day to day running of a very busy office. My main duties
are maintaining a database of customers and suppliers, dealing with telephone queries, using a
range of Microsoft packages and minute taking at meetings.
If you do not have any opportunities at present I would be grateful if you would keep this letter
on file should an opportunity arise. Thank you for taking the time to read this and I hope to hear
from you in the future.
I would also be interested in any similar vacancies you might have.
I will phone next week to confirm my letter has been received safely.

Yours faithfully,

SUSAN STRONG
 STRUCTURE
In a application letter, you have to include:
1. Opening paragraph, you state:
the position you applying for;how you know about organization;a short
description of your self
2. Second paragraph,you state :
the reason why you are interested in the position ; how your educational
background and your experience relates to the position; specific
qualifikacation that make you fit the position
3. Third paragraph
in this paragraph, you indicate you availability for an interview to give
more information about yourself and thank the employer for her/his
consideration
 LANGUAGE
• Using preent form
• Using formal language