HAMDARD INSTITUTUE OF

MANAGEMENT SCIENCES
Term Report
MIS SYSTEM OF ( S.M DENIM)

Submitted To :
Mr.Yasir Jamal Pasha

Submitted by :
Kamran lasi
Shahid ali
Farhan amir Ali
Daniyal
 SM TEXTILE came into being in 1980 and established
as SM denim 4 years back. This is the sole proprietor
organization. It is a manufacturing company, which
exports its jeans cloth to USA ,Japan and other
countries as well as its regular customers include
wrangler. When they started business it is in small
circle situated in the SITE industrial area, but now its
well established Textile firm and do dealings with
different countries of the world, more than 400
employees are working in SM denim.
 PRODUCTION: The function of this firm begins with
the manufacturing of different clothes of jeans
which is provided to its different customers which
are mainly export buyers.
 MANGEMENT: the management is well qualified
and has enough courage to run the firm efficiently
and effectively.
 PRODUCTS: the products of the firm include jeans
cloth of different styles and categories, which is
totally exported.
 PRODUCTION
 FINANCE
 MARKETING
 HUMAN RESOURCE MANAGEMENT
 INFORMATION TECHNOLOGY
 Production manager
 Asst.production manager
 Supervisor
Function of the Production Department:
The production department has to control over
inventory, maintain reorder points, raw material
issued to production department to produce for
final product provide the current to their respective
head of dept . The data then forwarded to the
production manager to order invoices, inventory
level and make order according to chase strategy
 Finance manager:
 Asst.finance manager
 Accountant
Functions of Finance Department:
Following data manages by the finance dept
Budgeting, Annual reports, Credit control, and
General Ledgers ( cash flows, payrolls and B/S ).
 Marketing manager
 Sales manager
 Sales executive
 Functions of Marketing Department:
Managing the sales of the company and get
order from the buyers from the buyers and give
targets to the production department on
quarterly basis
 HR Manager
 Training and Development manager
 Functions of by HR Department:
The HR department doing the recruiting and
selection, Training and Development, and making
the policies of the company.
 PRODUCTION: 3 PC’s
 FINANCE: 3 PC’s
 MARKETING: 3 PC’s
 HUMAN RESOURCE MANAGEMENT:2 PC’s
 Too much paper work.
 Data handling and coordinating problem within
the departments.
 Data duplications.
 Department’s employees were not equipped
with computers.
 Training and developing of the managers.
 No proper records of the inventory and Buyer’s.
 We have decided to over come this problem by
introducing the (IT) in the company and strengthen
the flow of communication and improve the
efficiency of the company.
 Finally the (IT) department will be established in
which there will be number of people be hired,
which are as follows
-(IT) Manager
-Network Administration
Apart from personnel hiring, the IT department
requires hardware, software, communication cables,
Computer P4, LAN cards, Switches, and Routers.
Description Quantity cost per unit Total Cost

Computers 12 25,000 300,000

HR=people soft 24,000
PROD=BANN 30,000
MKTNG 25,000
Switches 4 2,000 8,000
Routers 1 80,000 80,000
Printers 5 8,000 40,000
Cable 15ft 2,000 30,000
LAN Cards 13 350 5,850
Implementing Cost 300,000
Consulting Cost 50,000
Maintenance Cost 50,000
TOTAL COST 982,850
we are using star topology which is popular method of connecting
the cabling in a computer network. In which, each device
connects to a central point via a point-to-point link by Switches.

A star topology is more efficient than Bus and Ring Topology. One
switch is assign to each department in which all the 4 Pc’s the
TCP/IP protocol to create child parent relation among the
computers of the departments to exchange streams of data
saved in the main server handled by the manager of each
Department. The department guarantees reliable and in-order
delivery of data from sender to receiver. It also distinguishes
data for multiple connections by concurrent applications.
 Good performance.
 Scalable, easy to set up and to expand
 Any non-centralized failure will have very little
effect on the network, whereas on a ring
network , it would all fail with one fault.
 Easy to detect faults
 Data Packets are sent quickly as they do not have
to travel through any unnecessary nodes.
 Expensive to install
 Extra hardware required
 If the switch fails the entire system is affected
STAR TOPOLOGY IN PRODUCTION DEPT
STAR TOPOLOGY IN MARKETING DEPT
STAR TOPOLOGY IN FINANCE DEPT
FLOW OF DATA BETWEEN THE DEPARTMENTS
Leadership:
 Challenges other to develop as leaders while serving as a role model
and mentor.
 Inspires co-workers to attain goals and pursue excellence.
 Identifies opportunities for improvement and make constructive
suggestions for change.
 Manages the process of innovative change effectively.
 Remains on the forefront of emerging industry practices.
Team work:
 Effectively utilize each team number to his/her fullest potential.
 Motivates team to work together in the most efficient potential.
 Mitigates team conflict and communication problems.
 Help team executes career development plans.
 Seeks and participates in development opportunities
above and beyond training program.
 Formal and Informal training programs.
 Suggests areas for improvement in internal processes
along with possible solutions.
 Approves team members’ time and expense report in a
conscientious and timely manner.
 Review the status reports of team members and addresses
issues as appropriate.
 Implements network security at the company level.
 Oversees the administration and maintenance of LAN.
 Oversees the administration and maintenance of
computer stations.
 Oversees trouble shooting, system, backup, archiving and
disaster recovery and provides expert support when
necessary.
 Works with project teams to help implement internal
systems..
 Interact with internal clients on all levels to help resolve
(IT) related issues and provides answers in a timely
manner.
 ADVANTAGES:
 Time savings
 Enhance effectiveness.
 Improve interpersonal communication.
 Cost reduction.
 Increase organizational control.
 DIS-ADVANTAGES:
 Overemphasize decision making.
 Transfer of power.
 Unanticipated effects.
 Status reduction.
 Information overload.
 After the successful implementation of different modules of ERP in the
company, there is a smooth flow of communication between the
departments. IT managers gives the training to employees to get use to
the system for effective and efficient out put. Due to the
implementation of the IT department no duplication of data between
the departments, thus saving lot of energy, cost, time and wastage of
human resource and enhancing the productivity of the company.
 As the IT manager has used the star topology in departments hence any
updating of system will not create any problem. As the IT manager has
used the DECISION SUPPORT SYSTEM (DSS) with in the company hence
enabling the firm to coordinate both internal and external business
processes much more precisely. DDS is collection of current or historical
data from small pc data base to a massive PC database.DDS analyze the
data by using OLAP tools.