PART II OF IML 507

NON-BOOK MATERIAL
 Week 9 - 12

Cataloguing of non book materials

• Introduction
• Cataloguing of cartographic
material
• Cataloguing of sound recording
• Cataloguing of motion picture
• Cataloguing of 3 dimensional object
• Cataloguing of artifact and realia
• Cataloguing of electronic resources
 Description of Non Book Materials

• Most of the description of non book materials is the

same as description of monograph

• The major differences occur in:

– The title proper (area 1)
– The material specific details (area 3)
– The publication area (area 4)
– The physical description area (area 5)
– Notes (area 7)
 Description of Non Book Materials
Title Proper

• Need to include GMD (General Material Designation)

in the title proper if the title does not indicate the basic
format of the material;
• GMD has been recognized as serving three functions:
1. As a statement of the nature or basic format of the
item catalogued and thus a means of informing the
user the type of material
2. As a description of the physical characteristics of
the medium and as a means of alerting the user the
equipment needed to make use of the item
 Description of Non Book Materials
Title Proper

3. As a device to distinguish different physical formats

which share the same title

• According to AACR2R, GMD is placed after the title

proper; before parallel titles and other title information
 Description of Non Book Materials

Material Specific Details

• 3 types of non book materials use this area ~ the

area containing details specific to a particular
material type:
1. Cartographic materials ~ mathematical data
(scale, projection area and optionally coordinates
and equinox)
2. Printed music ~ musical presentation statement
3. Serial publication such as magazines, journal and
periodical) ~ volume, number
 Description of Non Book Materials
Statement of Publication, Distribution

• The concept of publisher is extended to include the different

type of functions and activities that may occur in the production
and distribution of a non book materials
• It can include the names of persons or organizations such as
distributor, publisher, producer and production company

Physical Description

• The physical description is different for each kind of material

• Cataloguer need to consult the individual chapters for specific
media
 Description of Non Book Materials

Notes

• Notes are used extensively for many non book

materials to record all the additional information not
included in the rest of the area of description
• Cataloguer need to consult the individual chapters
for specific media
• This includes the cast and credits of sound and
video recordings, system requirements for computer
software and other vital information
 Authorship

• The standard concept of author as the person chiefly

responsible for the creation of the intellectual or
artistic content of a work. However, for non book
materials the concept of author is identified as being
the person responsible for the content of the work

• In the case of authorship involving a single creative

function, writers, composers, cartographers, artists
or photographers are considered as authors of the
works they created.
Areas and Elements of Description of Non Book
Materials
AREA ELEMENTS
1 •Title proper
•GMD
•Other title information
•First statement of responsibility
•Subsequent statement of responsibility
2 •Edition / version / release statement
3 •Mathematical data ~ cartographic material
•Musical presentation statement ~ printed music
4 •Place of publication
•Publisher
•Distributor
•Date of publication
Areas and Elements of Description of Non Book
Materials
AREA ELEMENTS
5 •Extent of item
•Other physical details
•Dimensions
•Accompanying materials
6 •Series title
•Series numbering
•ISSN of the series
7 •Notes ~ use order given in AACR2R
8 •Item number
•Terms of availability
 Cartographic Materials

• A cartographic materials include media that share

the basic characteristic of representing the whole or
part of the earth or any celestial body ~ such as
atlases, globe, navigational charts, two and three
dimensional maps, aerial photographs, etc.
• The chief source of information for CM is the item
itself
• For single map the whole item is the chief source of
information
• A map will often contain more than one title
 Cartographic Materials

• If there is doubt which title should be chosen as the

title proper, selecting should be made according to
the following:
– A title located within the neat line or border of the
main map
– A title located on the recto of the item (outside the
boader of the main map)
– A panel title (folded title, located on the recto or
verso)
 Cartographic Materials

– A title located on the verso of the item

– A title located on a cover, container, etc.

• Area 3 is the mathematical data area where the

cataloguer include information such as scale, area of
projection, coordinates and equinox
EXERCISE
 GLOBE
One globe of the world, colored, wood, mounted on a metal
stand; 31cm. in diameter. Ten study guides are included

From accompanying publisher’s brochure:

Students’ International Globe
Cooper Globe Makers
Designers of quality globe since 1932
Winston Salem, North Carolina
c1972

Stamped on globe:
Student’s World Globe
Scale 1:41.846.900
C1972
Cooper Globe Makers
42786
 SHEET MAP
One map, colored, plastic; 57 X 88 centimeters, folds to 22 X 14 centimeters

Upper right and corner:

TRAVEL U.S.A.
Wisconsin, Michigan and the Great Lakes

Produced by the Geographic Cartographic Division

Of the Geographical Society of America

Alvin T. Brynne, Chief Cartographer

Michael Flint, Assistant Chief Cartographer

Lower right corner:

Albers Conicle Equal-Area Projection
Scale 1:1,5700,000 or 24.8 miles to the inch
c1982

Lower left corner:

Copyright 1982
Copies of this map may be purchased from the Geographical Society
Of America, Washington D.C. 20036
 Sound Recording

• Chapter 6 provides rule for the description of sound

recordings in a variety formats, including disc, open
reel-to-reel tapes, cartridges, cassettes and other
rolls
• Sound recording media covered by the chapter must
be limited to sound. It can include different types of
musical works, spoken recording and sound effects
• Sound track films are included as long as the film is
not accompanied by visual material
• Chief source of information is the label permanently
affixed to the item
• Containers as well as accompanying material may
serve as a chief source in the absence of the label
 Sound Recording

• For titles in musical sound recordings, rule 6.1B1

directs the cataloguer to the corresponding rule in
the chapter for music 5.1B
• Statement of responsibility are recorded for writers
of spoken words, composers of performed music
and collectors of field material but not necessarily for
performers
 Sound Recording

• For published sound recording AACR2R requires the

cataloguer to record the place of publication and
name of the publisher.
• If no place of publication recorded on the item, the
cataloguer must decide whether to indicate the
name of the probable country of publication or try to
locate from other reference sources.
• The cataloguer also has an option to record the
name of the distributor in addition to the name of the
publisher (6.4D1)
 Sound Recording

• In physical description area, the rules prescribe that

the total plying time be indicated
• Notes of particular relevance of sound recordings
include the following:
1. Statement of responsibility who did not qualify for
inclusion in the statement
2. Edition and history ~ for non processed sound
recording, the cataloguer can give the availability
details of the event
3. Contents ~ list individual works contained in the
item
 Motion Picture and Videorecording
• Chapter 7 cover rules for description of motion pictures
and videorecordings af all kinds including complete films
and programmes, compilations, newscasts, newsfilms
and unedited material.
• For sound track film not accompanyied by visual material,
see chapter 6
• This resources appear in a variety of physical format ~
cartridge, cassettes, cd and reels
• The chief source of information is the item itself, its
container (if the container is an integral part of the item)
• If the information is not available from the chief source
use accompanying textual material such as scripts or
publicity materials) or the container (if not as an integral
part of the item)
 Motion Picture and Videorecording
• Cataloguer can record statements of responsibility
(7.1F) for persons or corporate bodies who are:
1. Credited in the chief source ~ those who participate
in the production of a film (producer, director,
animator, etc.)
2. Considered to be the major importance to the film
and to the interest of the cataloguing agency
• For publication area (7.4) AACR2R allow both the
name of the publisher and distributor to be recorded.
Certain corporate bodies that have not been named in
the statement of responsibility may appear in the
publication area if they serve publishing roles.
 Motion Picture and Videorecording
• Do not record a place of publication and publisher for
unpublished item
• The creation of motion pictures and videorecordings
involves carrying out multiple functions and this
functions may be carried out by different people and
corporate bodies
• Main entry under corporate body is possible if the
responsibility of the performing group extends beyond
the performance of the work and includes
responsibilities such as production, direction and
scriptwriting
 EXERCISE
SOUND RECORDING
 SOUND RECORDING ANALOG DISC
One sound recording disc, analog, 12 inches, stereo; 33½ rpm.

Record Jacket, front:

Stereo
ARETHA NOW
SD8186
ATLANTIC

Side label:

Stereo ARETHA FRANKLIN ARETHA NOW Atlantic SD8186

Record Jacket, back:

©1968 Atlantic Recording Corporation

Atlantic Recording Corporation
1841 Broadway, New York
N.Y. 10023
 SOUND RECORDING ANALOG DISC

Disc side one: Disc side two:

Sd 8186
Stereo AREATHA FRANKLIN
AREATHA FRANKLIN ARETHA NOW
ARETHA NOW Atlantic SIDE 2 Atlantic
Atlantic SIDE 1 Atlantic

THINK (2:15) Areatha Franklin/Ted White YOU’RE A SWEET SWEET MAN (2:14)
Ronnie Shannon
I SAY A LITTLE PRAYER (3:30)
Burt Bacharach/Hal David I TAKE WHAT I WANT (2:30)
Porter Hodges Hayes
SEE SAW (2:42)
Steve Cooper/Don Covay HELLO SUNSHINE (3:00)
King Curtis/Ronald Miller
YOU SEND ME (2:25) Sam Cooke
A CHANGE (2:23) Clyde Otin/Dorian Burton
Distributed by Atlantic Record Sales,
1841 Broadway, New York
 SOUND RECORDING
2 compact disk, digital, stereo, about 120 minutes of playing time. Includes a
10- page user manual

CD label:

COMMUNICATION FOR EFFECTIVE TEACHING

Francis Yap Heng Leong

Preston Recording
Singapore
p2005
All rights reserved

Container: “ Program for effective communication for educators”

User manual: The author demonstrate the fundamentals of effective

communication in classroom. Suitable for secondary and higher
education educators.
 EXERCISE
MOTION PICTURES
 MOTION PICTURE 1
One film cartridge, 12 minutes length, sound, color, super 8mm

From brochure: Describe scenic, historic and recreational attractions in

Malaysia. Includes information about hotels, motels, resorts and restaurants

Title frame:
Gateway Productions
Presents

Tourmaster Films
A series for the Motor Traveler

DISCOVER MALAYSIA
c1985 Gateway Production

consultants
Arthur Hanley
Michael Horner
 MOTION PICTURE 1

Front label of container

Gateway Productions
Kuala Lumpur

Tourmaster Films
A series for the Motor Traveler
DISCOVER MALAYSIA 6725
Super 8mm Color

Back label of container

Tourmaster Films 6725

Gateway Productions
Kuala Lumpur

Discovering Malaysia
 Videotape
One videotape cassettee, VHS, color, sound, 14 minutes, ½ inch tape.
The video is designed to introduce students to the use of subject heading
and key-word searching of the OPAC in Library of Tun Sri Lanang, UKM

Title frames:
Searching by Subjects
In the OPAC

Written and Directed by

Putri Saniah Megat Yusof

Produced by
Lanang Audiovisual Services
c1985

This production was made possible by a grant from

The Council on Library Resources

Videocontainer label:
Subject Searching
14 min.
 Electronic Resources

• Chapter 9 cover the description of electronic resources

• Electronic resources consist of data (information
representing numbers, text, graphics, images, maps,
moving images, music and sound, etc.), programs
(instructions, etc. that process the data for use) or
combinations of data and programs.
• ER often include components with characteristics
found in multiple classes of materials so there will be
frequently be a need to consult other chapter in Part 1
of AACR2R. Eg. To describe cartographic electronic
resource, cataloguer has to use chapter 3 and 9
 Electronic Resources
• Chief source of information for ER is the resource
itself; information from formally presented evidence
(eg. Title screen(s), main menu(s), program
statements, initial display(s) of information, home
page(s), the file header(s) including “Subject:” lines,
encoded metadata and the physical carrier or its label)
• If the information is not available from the resource
itself, take from:
1. Printed or online documentation or other
accompanying material
2. Information printed on the container issued by
the publisher, distributor, etc.

Refer 9.0B1 for detail

 Electronic Resources

• Not available applies to situation in which cataloguer

lacks access to equipment needed to read the files. A
container, permanent label or documentation issued by
the creator can serve as the source of information
• For ER, source of the title proper should be recorded
in note area, even if it comes from the chief source of
information (9.1B2)
• For statement of responsibility, a person or bodies
responsible for the content of the file are considered as
intellectual responsibility
 Electronic Resources

• An edition statement is given for a named reissue of

a computer file or for an addition of the file that
contains differences from other editions. Words such
as edition, issue, version, release, level, update
should be regarded as an evidence of an edition
statement (9.2B2)
• Do not record a place of publication, distribution,
etc., name of publisher, distributor, etc for an
unpublished ER. Do not use ‘s.l.’ or ‘s.n.’ in such a
case (9.4C2 & 9.4D2)
• Give the date of creation of an unpublished ER
(9.4F2)
 Electronic Resources

• Physical description area

– Direct access ER ~ give a physical description as
instructed in 9.5B - 9.5E
– Remote access ER ~ do not give a physical
description for an ER that is available by remote
access. Only record the extent of an ER that is
available. (9.5B3)
 Electronic Resources

• Note area (9.7): the first mandatory note is the

system requirements of the resources. It includes
information such as the make and model of the
computer(s) on which the file is designed to run,
the amount of memory required, the name of the
operating system, the software requirements and
peripherals needed,
The second mandatory is the source of the title
proper ~ always give the source of title proper
EXERCISE
 COMPUTER FILE 1
One CD-ROM, multimedia, colour Disk Cover
Untie Lily Mae’s
Title Screen Learn to Write 1
Untie Lily Mae’s Explore Untie Lily Mae’s scientific
Learn to Write 1 writing techniques to develop your
© 2000 ULM Learning Inc. own ways of improving your child’s
writing skill
(a member of ULML Corp plc. Group
of Companies)
Version 5.02ai For Windows 2000™ Windows
98™, windows 3.1™ users
Disk Label
ULM Foundation Series #3
Untie Lily Mae’s
Learn to Write 1 © 2000 ULM Learning Inc.
Explore Untie Lily Mae’s scientific Suite#12-D, 2214 South Central at
writing techniques to develop your Ochanto, Phoenix, AZ 85004
own ways of improving your child’s (a member of ULML Corp plc.
writing skill Group of Companies)
http://www.ulmlcorp.com/ulm61/
For Windows 2000™ Windows 98™, writing1.htm)
windows 3.1™ users
ULM Foundation Series #3
 COMPUTER FILE 2

One computer disc, 5¼ inches, Container

sound, color : one instruction card You’ll move your good ghost
through a haunted house beset by
evil spirits
Title Screen
Haunted House
An arcade style game designed and
By Miriam Rogers coded by Miriam Rogers. Requires
Copyright 1989 48K Appale II, Dos 3.3 and joystick
Challenge Software or keyboard controlled

Disk Label CHALLENGE SOFTWARE

HAUNTED HOUSE c1989
By Miriam Rogers

Challenge Software
1984 Sixth St., Englewood, Calif.
INTERNET RESOURCES
INTERNET RESOURCES
INTERNET RESOURCES
 Three-Dimensional Artefacts and Realia

• 3-dimensional artefacts and realia is a comprehensive

category that covers various instructional media (eg.
braille cassettes, models, games), natural occuring
object (eg. rocks and specimen) and innumerable
types of artefacts (eg. clothing, furniture, machines)
which were not originally intended for communication
but can serve as objects of study or appreciation
• Some items are from nature and are one-of-a-kind:
some are man made items while other are
commercially produced
 Three-Dimensional Artefacts and Realia

• Chief source of information for these categories is the

information on the item itself. In the absence of this,
information on label or container permanently
associated with the item may be considered.
• For 3-dimensional objects (such as game, the
container can be particularly appropriate as a source
of information, since frequently there is no label of any
kind on the item themselves
• Artefacts are likely to contain no labelling or other
bibliographic information. Cataloguer will need to
supply a title, according to general rule 1.1B7 and
indicate the source of the title in the note area.
• The nature of the intellectual or artistic contribution to
be recorded in the statement of responsibility area will
vary with the type of materials
 Three-Dimensional Artefacts and Realia

• Some type of statement of responsibility will be obvious

(eg. Artist’s role in creating a sculpture). For realia the
roles involved in the display of an item are to be
recorded. For instructional materials such as games,
the individual responsible for the design, development
and other aspects of the intellectual content may be
considered.
• Sine many 3-dimensional objects are not “published”,
provision is made to omit the place of publication.
• Publication data are omitted entirely for naturally
occurring objects such as seashell and rock, unless
they have been mounted for viewing or presentation or
packaged for distribution (10.4C2; 10.4D2; 10.4F2)
 Three-Dimensional Artefacts and Realia

• For artefacts not intended primarily for

communication, only the date of manufacture is
recorded
• Use note area to describe in further detail the nature
of the item (its physical characteristic, component
parts, purpose and audience)
• A note for the source of the title will be mandatory if
the title has been supplied from an outside source or
by the cataloguer.
EXERCISE
 PUZZLE
Map puzzle consisting of nine six sided cubes; made of styroform,
cardboard-green, blue and black. When assembled 24 X 24 X 8
centimeters; With instruction guide. In box 25 X 25 X 9 centimeters

Side of box:
CONTINENT PUZZLE CUBES 6306

Back of the box:

Singer Education Division
SVE/Society for Visual Education, Inc. Chicago, Ill.

Instruction guide:
Cubes combine in six diffeternt ways to form complete and accurate map
of the continents of North America, South America, Europe, Africa, Asia
and Australia.
Purposes: To teach and reinforce shapes of the world’s major continent

Copyright c1976 Society for Visual Education. Inc.

 SCRABBLE
One scrabble game: 1 coloured cardboard playing board, 36 centimeters
square; 100 wood tiles, 4 wood racks
In box 37 X 17 X 4 centimeters

Front of box:
SCRABBLE
CROSSWORD GAME

Manufactured by Selchow & Righter CO

Bay Shore, N.Y.
Made in U.S.A.

Inside of box:
Rules for playing SCRABBLE
Scrabble is a word game for 2, 3 or 4 players. The play consists of
forming interlocking words, cross-word fashion. On the SCRABBLE
playing board using letter tiles with various scores values
Copyright 1948, 1949, 1953 by Selchow & Righter Co.
 COINS

One reproduction of a coin, metal, 3½ centimeters in

diameter, with note.
In plastic bag, 9X 5 centimeters

From note:

THE CONTINENTAL DOLLAR

C1976

The first silver dollar size coin ever proposed for the United
States
 FOSSILS

One fossil, commonly known as a “sand dollar”; white, 9.75

centimeters high.
The fossil is in order of Clypeasteroida in the family of
Echinaarachniidae