What to know for Quiz?

Road to Success
Queries

 A query is a request for data results, and for

action on data. You can use a query to answer
a simple question, to perform calculations, to
combine data from different tables, or even to
add, change, or delete table data.
Action Query

 When the action query is called, the database

undergoes a specific action depending on what
was specified in the query itself. This can include
such things as creating new tables, deleting rows
from existing ones and updating records or
creating entirely new ones.
 Action queries are very popular in data
management because they allow for many
records to be changed at one time instead of only
single records like in a select query.
 Action Query
 Four kinds of action queries are:
 Append Query– takes the set results of a query and "appends" (or
adds) them to an existing table.
 Delete Query– deletes all records in an underlying table from the set
results of a query.
 Create Query– as the name suggests, it creates a table based on the
set results of a query.
 Update Query– allows for one or more field in your table to be updated.
 Select Query

 The select query is the simplest type of query and

because of that, it is also the most commonly used one
in Microsoft Access databases. It can be used to select
and display data from either one table or a series of
them depending on what is needed.
Parameter Query

 A parameter query works with other types of queries

to get whatever results you are after. This is because,
when using this type of query, you are able to pass a
parameter to a different query, such as an action or a
select query. It can either be a value or a condition
and will essentially tell the other query specifically
what you want it to do.
Aggregate Query

 A special type of query is known as an aggregate

Query. It can work on other queries (such as selection,
action or parameter) just like the parameter query
does, but instead of passing a parameter to another
query it totals up the items by selected groups.
 What is a Report?
 Reports offer a way to view, format, and summarize
the information in your Microsoft Access database. ...
A report consists of information that is pulled from
tables or queries, as well as information that is stored
with the report design, such as labels, headings, and
graphics
What can you do with a Report?

 A report is a database object that comes in handy

when you want to present the information in your
database for any of the following uses:
 Display or distribute a summary of data.
 Archive snapshots of the data.
 Provide details about individual records.
 Create labels.
What are forms?

 A form in Access is a database object that you can

use to create a user interface for a database
application. A "bound" form is one that is directly
connected to a data source such as a table or query,
and can be used to enter, edit, or display data from
that data source
What can we use forms for?

 Forms in Access are like display cases in stores

that make it easier to view or get the items
that you want. Since forms are objects through
which you or other users can add, edit, or
display the data stored in your Access desktop
database, the design of your form is an
important aspect
Mock Quiz

 1. Which of the following is NOT a part of a database?

 A. Tables
 B. Records
 C. Fields
 D. Worksheets
 2. In a database, each _________________ contains a collection of related
data.
 A. Table
 B. Record
 C. Field
 D. None of the above
 3. In a database, a _____________ is a unit of information about one individual or
item.
 A. Table
 B. Record
 C. Field
 D. File
 4. In a record, each separate piece of data, such as a last name, a first
name, or an address, is called a _____________.
 A. File
 B. Field
 C. Record
 D. Table
 5. Databases are useful only if they are ___________.
 A. Big
 B. Detailed
 C. Accurate
 D. Expensive
 6. What does GIGO stand for?
 A. Get in, get out
 B. Garbage in, garbage out
 C. Good information in, good information out
 D. Garbage input, garbage output
 7. The use of a password can help preserve a database's _____________.
 A. Privacy
 B. Security
 C. Accuracy
 D. Integrity
 9. Which of the following is a way to sort data?
 A. Chronologically
 B. Alphabetically
 C. Numerically
 D. All of the above
 E. None of the above
 10. If you sort data in order of decreasing value such as Z-A, or 10-1,
what type of sort are you using?
 A. Ascending
 B. Descending
 C. Incremental
 D. Exponential
 11. What is a query?
 A. A question you ask a database
 B. A question you ask a record
 C. A question you ask a table
 D. A question you ask a field
  12. What is WYSIWYG?
 A. What you say is what you get
 B. Why you say is why you get
 C. What you state is what you've got
 D. What you see is what you get
 16. A database is an organized collection of information.
 A. True
 B. False
  17. Databases typically store their data in one big table.
 A. True
 B. False
  18. A field's data type determines what kind of information can be
stored there.
 A. True
 B. False
  19. A computerized database can store millions of telephone numbers.
 A. True
 B. False
  20. One disadvantage of computerized databases is that they limit your
ability to arrange information.
 A. True
 B. False
  21. A database is a collection of related information, but a database
management system is a type of software program.
 A. True
 B. False
 22. A multimedia database acts as an index to let users find and view
all kinds of multimedia files.
 A. True
 B. False
  23. A query lets you speed up the browsing process by finding
information that matches specifically to your criteria.
 A. True
 B. False
  24. The same features that make databases efficient tools also enables
them to keep data secure.
 A. True
 B. False
  25. If you sort a database's information chronologically, then you are
sorting letters and symbols.
 A. True
 B. False