A TENDER PROCES AND

NOTICES
• A tender is a formal offer to supply goods or to do a particular job, and a
statement of the price that you or your company will charge. If a contract
is put out to tender, formal offers are invited
• Tender documents are prepared to seek tenders (offers).
Generally, tendering refers to the suppliers required to complete
construction works, rather than the process of selecting consultancy
services which is commonly referred to as appointment
For example, if the contract is a loan contract, a tender would be an act
of the debtor where he produces the amount owing and offers to the
creditor.
 A TENDER IN CONTRACT
• To tender a contract means to present to another person or a company
an offer of money for a service,
• according to West's Encyclopedia of American
Law. Tendering a contract is a common legal process for bigger projects
-- those in which a business offers to supply goods, perform a job or buy
another business
• Tendering process can be defined as the process of procuring goods,
works or service by government organizations or corporations such as
SAIL, HEC, State/Central govt ministries, by releasing their requirement
document - Tender notice and inviting relevant interested parties to take
part in bidding
 TYPES OF TENDER
• In other words, once accepted, a tender is a binding contract.
• Actually there are several types of tender including open tender, selective tender,
negotiated tender, serial tender and term tendering..
• Open tendering is the main tendering procedures employed by both the government and
private sector.
• Selective tendering When a sale or project promoter chooses a certain number of specific
companies to invite to bid on a contract.
• Negotiated tendering occurs when the client approaches a single supplier based on their
track-record or a previous relationship and the terms of the contract are then negotiated
• Serial tendering generally involves the preparation of tenders based on a typical or notional
bill of quantities or schedule of works. 
• Term tendering refers to the process whereby shareholders submit their shares or securities in
response to a takeover offer.
 THE PURPOSE OF TENDER DOCUMENT?

• ender documents are prepared to seek offers (offers). Tender

documents may be prepared for a range of contracts, such as
equipment supply, the main construction contract (including design by
the contractor), demolition, enabling works, etc
 TO PREPARE A TENDER
DOCUMENT
• What follows is an overview of the main steps you should take to
prepare a competitive tender.
• Register your interest. ...
• Attend tender information sessions. ...
• Develop your tender response strategy. ...
• Review recent awarded contracts. ...
• Write a compelling bid. ...
• Understand the payment terms. ...
• Find referees. ...
• Check and submit your bid.
• difference between tender and contract?
• Whereas Contract is an agreement which is enforceable by law.
Sometimes buyer / seller intend to procure/sell his/her requirements,
subsequently, he / she usually request for an offer / quotation from
potential bidder. His/Her request consists of certain parameters to
perform the work, called as tender
 THE KEY TO WRITING A GOOD TENDER IS TO BE
SPECIFIC AND DETAIL HOW YOUR CAPABILITIES
MATCH THE CLIENT’S EXACT REQUIREMENTS.
• You don’t have to be arrogant to sell your firm. Never kick off the tender by saying how great you are.
Instead, show that you’ve listened to the client’s needs and found them the right solution. The way to
do this is to identify and concentrate on the ‘win themes’ – the issues the client is most concerned
with. Hopefully, you will have had an opportunity to ask them about these. But invitations to tender
usually give you clues about what they are and often state them directly (‘tenderers must have …’).
• Win themes could include things like:
• completing the job within a tight time schedule
• attracting quality subcontractors
• project-management skills
• guarantees to stay on schedule
• health and safety procedures.
• To some extent, most tenders should cover all these issues – among others. But make sure you focus
more on the ones your client is particularly interested in. And then show how your firm can meet their
needs.
• [Insert date]
• The Manager,
• [Insert the tenderer's company name]
• [Insert the tenderer's address]
• Dear Sir/Madam,
• INVITATION TO TENDER
[Insert contract name]
[Insert contract No.]
• Your company is invited to tender for the above-mentioned work.
• Tenders must be lodged in accordance with the Tender Conditions in the
attached tender document.
• Any queries regarding this tender are to be referred to [Insert contact
person] on [Insert contact person details].
• Thanks,
• Signed by,
[Insert name of person issuing the letter]
[Insert person's position title]
• [Insert date]
• Dear [Insert recipient name],
• Thank you for your request for our tender on [Insert project
name].
• This letter is to acknowledge our receipt of said request and to advise you
that we will be submitting our proposal on or before [Insert confirmation
of deadline].
• Sincerely,
[Insert letter writer's name]