Communication Skills

Presented By:
Fatima Masood (03-135181-003)
Saad Mehmood (03-135172-054)
 Presentation:

A presentation is a means of
communication that can be adapted
to various speaking situations, such
as talking to a group, addressing a
meeting or briefing a team.
 EFFECTIVE PRESENTATION SKILLS

“There is no such thing as presentation

talent, it is called Presentation Skills”
David JP Phillips

“Great speakers aren’t born, they are trained.”

EFFECTIVE PRESENTATION SKILLS

 Planning, preparation &

practice.
 Fighting your fears.
 Opening.
 Body Language.
 Perfect PowerPoint.
 Keeping the audience interested.
 Dealing with questions.
 Conclusion.
 PLANNING

• Who is your audience?

• Why are they there?
• What is your goal?
• How long will it be?
• Where will it take place?
PLANNING
PARTS
 PREPARATION

• Collection of relevant data.

• Arrangement of data.
• Effective Power-point.
• Follow your Planning.

“It takes one hour of preparation for each minute of presentation time.”
Wayne Bur Graff
 PRACTICE

Rehearse, Rehearse, ……….., Rehearse.

The more you practice:
• Better you feel.
• More you want to do.
• Practice in front of people.
• In the venue.
• Fix things that don’t work.
• Timing.
• Gets you used to being in
front of an audience.
 FACING YOUR FEARS
• Feared more than death.
• “I could make such a fool of myself”.
FACTS:
• Everyone has it to some degree. Shaky hands.
Blushing
• Can’t be eliminated. cheeks,
• Use it constructively. Memory loss,
 OPENING

• Get attention.
• Introduce yourself.
• Introduce topic.
• Get audience response.
 BODY LANGUAGE

• Act confident, feel confident.

• Eye contact with audience.
• Smile & Open body language.
• Make sure everyone can see you.
• If possible move around,…but slowly!
• DON’T speak with your back to the audience.
 PERFECT POWER-POINT

DON’TS
DO’S
• Too much text & data on the slides.
• Font size large enough.
• Too many slides.
• Good Quality images.
• Busy Background.
• Bulleted text with consistent size.
• No all caps or special fonts.
• Add graphs, charts & tables.
• Appealing contrasts & too many
• Colors Complimenting each-other.
colors.
 VOCAL TECHNIQUES

• Loudness.
• Pitch.
• Pause for effect.
• Allow time for message to “sink in”.

” The most precious things in speech are the pauses.”

Sir Ralph Richardson
 KEEPING THE AUDIENCE INTERESTED

• Don’t run in the same tone.

• Ask questions.
• Involve the audience.
• Modify to meet audience needs.
• Be more expressive.
• Show enthusiasm.
• Visual illustration.
 CONCLUDING YOUR PRESENTATION

• A brief summary.
• Your Opinion.
• Questions & answer session.
• Thank the audience.
• Quotation.
 DEALING WITH QUESTIONS
• Don’t get confused.
• Questions show people are listening.
• Don’t be afraid to stop and think.
• Allow time to deal with them.
• Decide when to answer them.
• Open it to floor if you don’t know it.
 CONCLUSION
• Always prepare & a lot of practice.
• Channelize you fear.
• Interact with your audience.
• Positive body language.
• Be confident.
“There are always three speeches, for
every one you actually gave.
The one you practiced, the one you gave,
and the one you wish you
gave.”