Business Meeting

Group Member M.Azeem Sarwar

Group Member Hasseb

Table of Contents

What is a Purpose of Types of Participant in Agenda Email

Business Business Business Meeting Invitation
Meeting? Meeting Meetings

Etiquette for 5P’s of Who to Meeting Follow-up

business Meeting answer Minutes
Meeting Q&A
 A business meeting is a
What is a gathering of two or more
Business people to discuss ideas,
Meeting? goals and objectives that
concern the workplace
Purpose of Business Meeting

To Solve a To Develop a
Problem Plan

To Convey To Make
Information Decisions
Types of Business Meeting

STATUS UPDATE INFORMATION DECISION MAKING PROBLEM SOLVING INNOVATION

MEETING SHARING MEETING MEETING MEETING MEETING

TEAM BUILDING
MEETING
Participant in Meeting
MEETING FACILITATOR OR MEETING MEMBERS
CHAIRPERSON

MINUTE TAKER TIME KEEPER

 Agenda
• An agenda is used in business meetings
to outline the main topics that will be
addressed and to keep it on track
• It can play a critical role in the success
of any meeting.
• Most importantly it contains a goal of
what the meeting should accomplish.
 As Stephen Covey said in the "Seven
Importance Habits of Highly Effective People,"
of Agenda "Begin with the end in mind."
 How to write agenda
• Title for agenda and meeting
• Meeting details.
• Time for icebreaker.
• Phrase agenda as questions
• Process for each agenda
• Estimated time for topic
• Leader for each section of agenda
• Allocate time in the schedule for any Q&A
Sample
Meeting
Agenda
 Invitation for Meeting
• Must answer all W’s
• A good subject line
• Opening
• Reason for your business meeting
• Specify the time, date, location, and
duration
• Request an RSVP
• Closing
Etiquette for Business Meeting
• Be on Time & Prepare
• Stay Active
• Contribute in meeting
• Let everyone participate
• Listen with an open mind
• Think before speaking
• Stay on point and on time
• Attack the problem, not the person
• Close decisions and identify action items
• Record outcomes and follow up
 Importance of Agenda
Discussion Technique / Model How to make Decision
• Problem Solving Model • By In-charge
• Nominal Group Model • Majority Rule
• Brainstorming • Consensus
• Unanimity
Five Ps of
Effective
Meetings
 Importance
•Most Vital part
•Deepen the understanding of topic
•Clarification and consolidation of learning

Questio Decorum
n •Host Q&A during presentation or in end.
•Choose strong moderator
& •Listen actively and answer WHAT was asked
Answer •Be as brief as possible while still providing a good answer
•Respond to negatives in a polite, positive and professional
manner
•If you cannot answer you may be able to ask someone else to
take the question
•Deal with non-relevant questions politely and firmly
Minutes of Meeting

Recorded
documentation of
meeting for an
accurate record of
what transpired
during the meeting
Minutes of Meeting Include
• Name of Participants
• Agenda Items Covered
• Discussion or Events Worth Documenting for
Future Review or History
• Decisions Made by Participants
• Due Dates for the Completion of Events
• Follow-Up Actions Committed To, By the
Participants
Follow-up
For maximum productivity, follow up after meeting
• Good Subject Line
• Say Thank You
• Include Minute of Meeting
• Note Any Future Meeting Plans
• Ask for Feedback

Consistently follow up with members

Questions!