Master Data 39.03.

2020
What is Master
Data?
Master Data is the
strength of the data
foundation that runs the
enterprise.
Master Data using SAP
• SAP Business One tracks business activities using documents
such as purchase orders, invoices, production orders, sales
orders, and so on. Each of these documents is constructed from
smaller reusable chunks of data called master data. Creating
documents from master data increases productivity, ensures data
consistency, and reduces errors.
• Master data refers to the key information that describes your
customers, vendors, and leads as well as items that your company
buys and sells.
 Business Partner Master Data
Types of
Master
Data
Item Master Data
Business LEAD CUSTOMER
Partner
Master
Data

VENDOR/SUPPLIER
 Business
Partner Master
Data Diagram
Business partner information typically includes
• Company details, including addresses and telephone numbers
• Business partner contact persons, including telephone
numbers and E-mail addresses
• Logistic details
• Tax information
• Accounting information
• Details of payment terms
 Item Master Data

Inventory Item Sales Item Purchase Item Fixed Asset

Item
 Item Master Data
SAP Business One, therefore, provides optimum support for your business
processes. In Sales, it helps you create orders, delivery notes, and outgoing
invoices because prices, sales units and gross profit calculate automatically.
Using the item data in the system, you can optimize stockholding. You have
complete control over stock quantities at all times and can also analyse the
financial aspects of stockholding at the same time. The system allows you to
control production based on the items that are used for production and based
on the finished product and any by-products created.
Use the general area to maintain general item information relevant for all types
of items. The Item Master Data consists of the general area and seven tabs.
Each tab enables you to manage sales and purchase items, warehouse items,
and planning data for MRP and Production.
 Most software systems have lists of data that are
shared and used by several of the applications
that make up the system.
Key Points
to For example, a typical ERP system as a minimum
will have a Customer Master, an Item Master,
Remember and an Account Master. This master data is often
one of the key assets of a company.
!
Both Financial Accounting and Purchasing use
vendor master data. General data and data
relevant to both departments is stored in shared
master records to avoid duplication.