Information Systems

Planning
IS Planning
Goals

Strategies

Information Requirement
Analysis

IS Solutions

Implementation
Plan
Information Requirement Analysis
Step 1: Define the underlying organizational sub-systems
Step 2: Define the information requirements for organizational sub-
systems
• Critical Success Factor Approach
Information Requirement Analysis: Step 2
CSFs

Critical Info
Requirements
Information Requirement Analysis: Step 2
CSFs

Critical Decisions Critical Info Requirements

Critical Information

Transactions

Examples ??
Exercise
• CSF
Spare parts inventory
• Identify the Critical Decisions, Critical Information, and Transactions
required
Critical Decisions
• Which spares to stock
• How much to stock
• When to re – order
• Re – Order quantities
• Stocking Points : Where to stock
• From where to procure
• What price to procure at
• How to transport
Critical Information
• Spare parts consumption, model-wise / unit-wise / equipment-wise
• Consumption patterns, location-wise and seasonal
• Spare parts price and cost of holding
• Spares stock availability, location-wise
• Sourcing details
• Lead time data
• Transportation cost data
• Parts shelf-life data
Critical Information – contd.
• Vendor performance evaluation / rating
• Foreign exchange rate fluctuation
• Cost of holding inventory
• Floor space / rack space available at storage points
• Material handling facility availability
• Equipment usage and ageing data
• Equipment maintenance history / data
• Equipment breakdown history / data
Transactions Required
• Indents
• Purchase Orders
• Receipts in Stores
• Issues from Stores
• Quality Checks
• Complaints
• Breakdowns
• Maintenance Checks
• ………..
Information Requirement Analysis: Step 2
CSFs

Critical Info Requirements Decision

Critical Decisions Support
Systems

Management
Critical Information Information
Systems

Transactional
Transactions Systems
Who Needs What ?
Organisational Information
Hierarchy Systems

Top DSS

Middle MIS

Low Transactional Systems

Information Requirement Analysis
• Step 3: Evaluate existing information systems
Information Requirement Analysis: Step 3
CSFs

Critical Info
Requirements

Evaluate
Existing IS
Systems
Information Requirement Analysis
Step 4: Evaluate Business Processes
Step 5: Gap Analysis
Information Requirement Analysis
CSFs

Process Changes ??
Critical Info
Requirements

Evaluate
Existing IS
Systems

Info Systems to be
Gap Analysis developed / bought
/ modified
IS Solutions: A Business School
• Online admissions
• Online academics (registration, course outline, electives, attendance,
quizzes, feedback, results etc.)
• Online placements
• Online administration (Fee, complaints, Salary)
• Online MDP/Consultancy
• Online research
• Online leave accounting
• Online library
Prioritization of IS Solutions
• Prioritize the IS Solutions Identified
• Why ?
IS Prioritization Grid
Value

Readiness
Value Analysis
• Cost and benefit analysis
Tangible
Intangible
Readiness (Feasibility) Analysis
• Technology / Infra issues
• People Issues
• Data issues
• Integration / Links with other systems / external links
• Other Issues…………..
 Accounts/ budgeting
Admissions
Research
Academics

MDP/ consulting Placements

Value

Salary System
Transport System
Leave Accounting On-Line

Readiness
Prioritisation
• Create Success Stories
• Selection Criteria ?
• Selection Criteria
Quick implementation
High Visibility
Therefore, Final Prioritized IS Systems

Value

What’s the sequence ?

Readiness