Business Memo

Memos, like business letters, are written to

inform and make requests. However, they
differ from business letters in these ways:

I. For internal communication

II. Different form

III. Less formal; more conversational tone

 PARTS OF A MEMO
(A) Heading :
Date :
To :
From :
Subject :
(B) Opening
A short paragraph describing the problem
 What is the problem?
 What led to the need for memo?
 What is the purpose of the memo?
I am happy to report that our new product ACT Energizer 3 launched
in January this year has been highly successful in the first quarter of
its launch. I am sending you the sales report for the last six months.
(C) Body: Message of the memo describes, explains and discusses
the central idea and includes all supporting details.
(D) Closing: Courteous ending, stating what action is to be taken by
the receiver.
Syndicate Consultancy Services Pvt. Limited
Nayadeep, Andheri West, Mumbai-53
Date: January 11,2019
To: All Employees
From: Arunabh Bhattacharya
Director (Sales & Marketing)
Subject: New Health Scheme

The company is introducing a new health scheme

called SCS health plan. You will receive your new
medical plan and the booklet outlining the terms
and conditions of the scheme by the end of this
month.
The main features of SCS health plan include:
 Medical reimbursement for treatment at private
hospitals and clinics.
 Direct payment of medical expenses to AIIMS and other
important national hospitals and clinics.
 Medical facilities for retired staff

SCS health plan is compulsory for all the employees of the

company. The use of the medical card is mandatory.
I am sure the new health scheme will improve the existing
medical facilities and would benefit our employees. We
encourage you to use your new medical card whenever you
visit the health centre of the SCS hospital.
Your cooperation in this matter will be highly appreciated.
Anurag Bhattacharya
 SKP Ship Management
Remi Bizort, VD Road, Andheri(W), Mumbai-400053
 

Date: 10th January, 2019

To: Ashish Kumar, Training Manager
From: Jerry Massey, Managing Director
Subject: Special Workshop on Ship Management and Modern Technology

Please refer to your memo dated 3rd January, containing the proposal to
organize a special workshop on “Ship management and modern technology” for
the Junior executives of our company. I am pleased to inform you that the
executive board has approved your proposal. You may send us the final list of
resource persons to be invited in the workshop. You may consider including the
names of a few senior executives working in the ship management industry.
This may help us in making the workshop more focused and need-based.
I would like to express my appreciation for the effort that you have put into
designing the structure of the workshop. Keep up the good work and keep
these ideas coming.

Jerry Massey
 Memorandum
Choose the To: Frank Gates, Branch Manager, Leeds
appropriate From: Derek Hall, Managing Director
heading Date: 20 January, 2019
Subject: __________________________
 
I will be taking Mr. James Hudson, our new Sales Director
to visit all our Northern Branches during the week
commencing on 4 February.
Our visit to your branch will be on Monday, 4 February
and we expect to arrive at 10.00 A.M.
Please arrange for a brief tour in the morning followed by
a meeting with you. After lunch Mr. Hudson would like to
meet all the Sales Staff.
Please confirm the above arrangements as soon as
possible. 
Derek
 
 Home-work
 
You work in Bajaj Allianz Insurance Company at Bhubaneswar. The
company has recently redesigned all its stationery (writing paper, memo
pads, invoices etc. ) and these are to be issued to all staff next week.
The Branch Manager Ms. Asha Malik says this to you:
“Could you send a memo to all staff please, let them know that, we will
be sending each department a supply of the new stationery this week. If
any department does not get it by Friday afternoon, they should let me
know.
 
“Please remind everyone that they have to use the new material
immediately, even if they still have a lot of old stationary. I know this
means we might have to waste some of the old materials but we could
always use it as scrap paper.
“The new material is well designed and I am sure all our staff and
customers will like it.
“You had better send the memo in my name.”
Write the memo to all staff in the company in about 100 words.
Thank You