e-Subpoena

Electronic Subpoena System

e-Subpoena
Web-based system that will facilitate the expeditious and timely
delivery of subpoenas to concerned PNP personnel.

Conceptualized during the initial meeting of the Justice Sector

Coordinating Council (JSCC) in July 2013 which was attended by the
Chief Justice, Sec. of DOJ and Sec. of DILG.

PNP Memorandum Circular Number 2014-016, dated May 30, 2014 (e-
Subpoena System).
Background
•PNP Units are receiving various types of subpoenas from different
courts periodically;
•At times, subpoenas doesn't reach the concerned PNP personnel;
thus, court proceeding is either postponed or cancelled ;
•Different courts have difficulty in monitoring the compliance and
action taken of the PNP regarding specific subpoenas; and
•PNP could hardly monitor the actions and compliances made by the
PNP personnel; thus, reports are delayed and inaccurate.
System Objectives
• Cost effective delivery of subpoenas to PNP units;
• Monitoring of actions taken by PNP personnel regarding subpoenas;
• Feedback mechanism of the PNP to proper courts concerned;
• Provide analysis of various reports pertaining to compliances,
postponement of hearings, non attendance of court duties and other
relative matters pertaining to court proceedings to be attended by the
PNP; and
• Archiving of relative documents and their retrieval.
System Process
1. The Courts shall send the various subpoenas to particular PNP units
through the e-Subpoena and via e-mail; and the COP concerned shall
assure that said documents are delivered and received by particular
personnel on time.
2. The crime registrar or the investigator concerned in a particular case
shall encode details of compliance and court duty attendance of the
subpoena.
3. DIDM shall monitor and analyze all reports needed and prepare
necessary reports to the Courts.
4. Any violations monitored shall be investigated based on the existing
administrative rules and regulations of the PNP.
 SYSTEM PROCESS
Subpoena
Feedback of If PNP Personnel cannot
Courts be located
e-Subpoena Subpoena sent
System via email

Judicial Courts e
te / I ss u Subpoena
a
Cre poena Ac PNP Field Offices
Sub back kn
o (PROs, PPOs, CPOs and NSUs)
Feed wl
ed
gm
Court en
t
Chief of Police (COP)
• Ensure compliance to Subpoena
Hearing
Court Process Officer
• Authorized User
• Prints Subpoena
• Acknowledges the issued/created e-Subpoena
• Serves Subpoena to Concerned Personnel
Aside from DIDM and Police Stations, PROs; PPOs; and CPOs
shall be given access to the
e-Subpoena System for Subpoena Monitoring Concerned Personnel
• Attend Hearing
Users
• Court
- Court Administrators and Clerk of Courts
• PNP
- PNP Administrators (DIDM) and Crime Registrars
Requirements
• Web Browser
- Mozilla Firefox, Google Chrome, Internet Explorer, Safari,
Opera, and the likes
• Internet Connection
• User Account (Username, Password and Email)
Concept PNP

PNP Offices /Stations DIDM/PROs/PPOs

Judicial • Acknowledge Subpoena • Monitor and ensure

Courts 1
• Inform and ensure
attendance of concerned PNP
2
attendance of concerned
personnel
Personnel
• Issue e- • Forward subpoena to
concerned personnel if
Subpoena reassigned

CREATE STATUS (ATTENDED/NOT ATTENDED)

How to’s
 How to Login to e-Subpoena
 How to Acknowledge in e-Subpoena
 How to Forward in e-Subpoena
 How to Preview, Download and Print in e-Subpoena
How to Search in e-Subpoena
How to Login to
e-Subpoena
STEP 1 – Open a web browser.
STEP 2 – At the URL address bar, type esubpoena.pnp.gov.ph
STEP 3 – Type your Username and Password and click Login.
How to Acknowledge in
e-Subpoena
STEP 1 – After Logging in, click the “Acknowledge Preview” link in the subpoena list you wish to acknowledge.
STEP 2 – On the preview screen, select the concerned personnel you
want to acknowledge by ticking the checkbox beside the names.
STEP 3 – Click the Acknowledge button.
How to Forward in
e-Subpoena
STEP 1 – After Logging in, click the “Forward” link in the subpoena list you wish to forward.
STEP 2 – On the forward page, select the unit where the concerned personnel is currently assigned.
STEP 3 – Click the Forward button.
How to Download and
Print in
e-Subpoena
STEP 1 – After Logging in, click the “Preview” link in the subpoena list you wish to preview.
STEP 2 – On the right corner of the page, click Download to download the subpoena or Print to print the subpoena.
How to Search in
e-Subpoena
STEP 2 – Click Search e-Subpoena and enter the Control Number
which can be found at the bottom right corner of the subpoena.
. . . THANK YOU AND GOOD DAY