HRIS User Meeting

September, 2003
 Agenda
HR/Payroll Data Warehouse Initiative
HRIS Data Extract Tool Demo
EPA Project Update
SPA Staffing & Recruiting System (STARS)
Project Update
Help Desk Tips
HRIS customer support reorganization
HRIS Customer Advisory Group
Questions & Answers
 HRIS/Payroll Data
Warehouse Initiative
 HRIS/Payroll Data Warehouse
Initiative
This will add comprehensive
HR/Payroll reporting capabilities
to the Data Warehouse
We are positioning the data
warehouse as the strategic
reporting tool for HRIS users
 HRIS/Payroll Data
Warehouse Initiative
We will continue to build in basic
reporting capabilities into Inpower, the
planned EPA system, and the HRIS
Data Extract Tool
The goal is for all of these reporting
platforms to complement one another
to provide a more comprehensive set
of management reporting capabilities
HRIS Data Extract Tool
 HRIS Data Extract Tool
A Web Focus-based application
that will allow users to quickly and
simply extract data from
HRIS/Payroll on SPA and EPA
employees
Intended to supplement HRIS
desktop reports
 HRIS Data Extract Tool
Will automatically be available to
all HRIS users
Access directly from Microsoft
Explorer web browser and
download to Excel, Word, or PDF
Planned launch: October 31st
HRIS Data Extract Tool Cont.
Home Department view extracts
employee data for your home
department(s)
Funding view extracts employee
data for any position that includes
one or more of your funding
sources
Funding View to Extract Employees You Fund
Regardless of Home Department
EPA Project Update
 What is “The EPA Project”

The EPA project is an initiative that

we are undertaking in an effort to
improve the processing of EPA
personnel actions.
Why are we doing this?
 Why are we doing this?

To improve and expedite EPA

personnel actions.
 Why are we doing this?

To increase the integrity of the

information that we process.
Why are we doing this?

To improve the reliability of EPA

personnel data and transactions.
 Who will be involved with
this initiative?

The EPA project team will include

technology units, business units and
various schools from campus.
Where do we want to the road
to lead?
Our objective is to create a fully
integrated system that is simpler,
more user friendly, and more
manageable than the current systems
(electronic forms, BD119, etc.).
Where are we now?
 Where are we now?
Project pre-planning is now extremely
active and our plans are for the core
steering committee to form and begin
meeting in October.
 Where are we now?
We will be establishing a project notebook
on the web soon and will provide you with
the web site address as soon as it is
published.
STARS Project Update
(SPA Staffing & Recruiting System)
 STARS Project Update
Phase 1 – Needs Assessment
– Completed
Phase 2 – Changes existing
recruitment workflows to accommodate
new procedures; adds new form to
request recruitment advertising
– In Testing; Go Live in October
 STARS Project Update
Phase 3 – New web-based staff
openings list; requisitions post in
real-time; foundation for the web-
based on-line job application
– Design complete; implementation
est. for February, 2004
 STARS Project Update
Phase 4 – On-line job application
– Design begun; implementation est.
for March, 2004
Plans for Phases 5, 6, and 7
published on our project notebook
– http://www.ais.unc.edu/hr/project/stars/
HRIS Help Desk Tips
 HRIS Help Desk Tips
Handling a future dated action when
another future dated action is already
present
Citrix changes
Updating us on transferring or
terminating HRIS users
Reminder: How to get in contact with the
Help Desk
 Using a Remedy Web Ticket
https://www.unc.edu/ar-bin/websub/index.pl?page=noauth
HRIS customer support
reorganization
 HRIS customer support
reorganization
Several staff members in different
areas of HR Planning & Systems are
being organized into a new HRIS
Customer Support Department
A search is now underway for a
Director of HRIS Customer Support to
oversee this new function
 HRIS customer support
reorganization goals
continue to enhance our help
desk, training, documentation,
and systems testing operations
do a better job at prioritizing
programming requests and
involving campus in priority
setting decisions
 HRIS customer support
reorganization goals
 Begin planning to gradually move
SPA out of Inpower and into the
same platform as the newly
planned EPA system
HRIS Customer
Advisory Group
HRIS Customer Advisory Group

A mechanism to actively
engage campus in HRIS
planning and priority setting
The Advisory Group will meet
at least every other month with
the HRIS Program Managers
HRIS Customer Advisory Group
The group will include a representative
from each School plus Facilities,
Student Affairs, and Athletics
Medicine, SPH, and Arts & Sciences
will each have 2 representatives: 1
from the Dean’s Office and 1 from an
academic department
HRIS Customer Advisory Group
Goals
Assist in setting HRIS systems
enhancement and development
priorities
Allow each School/Division to
more formally communicate major
issues/concerns to the HRIS
program managers
HRIS Customer Advisory
Group Goals cont.
Allow us to provide more detailed
updates to the Schools on major
HRIS issues, plans, and projects
Provide greater opportunities to
campus for participation on HRIS
project teams
Questions and Answers