PROJECT

MANAGEMENT
BY: ABDUL RASHED BARAKZAI

https://www.slideshare.net/RashedBarakzai/
EDUCATION BACKGROUND

 Master of Business Administration – MBA

 Bachelor of Business Administration – BBA

 Bachelor of Information Technology – BIT

 Microsoft Certified Professional - MCP

WORKING EXPERIENCE

 Founder of Afghanistan Independent Youth Organization – AIYO

 Founder of RN Technoglogies

 Co-Founder of Smart Maktab

 Worked with Local and International Organizations/ Companies in Afghanistan

REMINDER

Learning
GENERAL INFORMATION

 The U.S. alone spends $2.3 trillion on projects every year, or one-
quarter (1/4) of its gross domestic product (GDP).

 The world as a whole spends nearly $10 trillion on projects of all kinds.

 In 2003, the average senior project manager in the U.S. earned almost
$90,000 per year, and the average project management office director
earned more than the average chief information officer ($118,633 vs.
$103,925).
EXAMPLES
 GREAT WALL OF CHINA
(TOOK 1865 YEARS TO COMPLETE; IT IS 8865 KM LONG; AND 25
FEET TALL)
 USED WORDS

• Projects • Within Budget • Human Resource

• Management • Specific Time • Equipment

• Unique • Complex • Technology

• Interconnected • One Goal • Cost

• Several Objective • Manager • Success

 WHAT IS PROJECT MANAGEMENT?

 Project Management is the combination of two words:

Project and Management

 PROJECT:

Project is a sequence of unique, complex and

connected activities having one goal or purpose

and that must be completed by a specific time,

within budget, and according to specification.

 DEFINITION CONT.….

 SEQUENCE OF ACTIVITIES

A project comprises a number of activities that

must be completed in some specified order.

The sequencing is based on technical or best

practice requirements, not on management
prerogatives.
 DEFINITION CONT….

 COMPLEX ACTIVITIES:

  The activities that comprise the project are relatively complex. That is, they are not simple,
repetitive acts, such as
Star Wars Program,
NASA’s Apollo Space Program,
Development of Smart Bombs &
 Missiles
 DEFINITION CONT….

 CONNECTED ACTIVITIES
  Connectedness follows the fact that the output from one activity
is input to another.
e.g. we must design the computer program before we can program
it.
 DEFINITION CONT….

 ONE GOAL
  Project must have a single goal as compared to a program, which can
have many goals.
 
 SPECIFIED TIME
Projects have a specified completion date. This may be self-
implemented by management or externally specified (as by a
customer).
DEFINITION CONT….

WIHTIN BUDGET

Projects also have resource limits, such as a limited amount of people, money, machines

that are dedicated to the project. While these may be adjusted up or down by

management, they are considered fixed resources to the project managers.

WHAT IS MANAGEMENT?

Definition:

Management can be defined as getting work done with and through others effectively and efficiently with

the help of different Functions of Management:

• Planning

• Organizing

• Staffing

• Leading

• Controlling
WHAT IS PROJECT MANAGEMENT?

Definition:

Project management is used of skills, knowledge

and technique to achieve the project requirement
and goal through different organized activities.
KINDS OF PROJECT ( COST, QUALITY, TIME)

1. Normal project
2. Crash project
3. Disaster project
CONTINUE…
1. Normal project

Completion of project within given time, given cost and up to the satisfaction Level.

2. Crash project

Time and cost can overlap but no compromise on quality

3. Disaster project

Overlap in time and cost but compromise on quality as well.

PHASES OF PROJECT MANAGEMENT

a) Project Initiation
b) Project Planning
c) Project Execution
d) Project Monitoring and Control
e) Project Closure
PROJECT INITIATION

Initiation is the first phase of the project

lifecycle. This is where the project’s value
and feasibility are measured. Project
managers typically use two evaluation tools
to decide whether or not to pursue a
project.
PROJECT PLANNING

Once the project receives the green light, it needs a solid plan to guide
the team, as well as keep them on time and on budget. A well-written
project plan gives guidance for obtaining resources, acquiring
financing and procuring required materials. The project plan gives the
team direction for producing quality outputs, handling risk, creating
acceptance, communicating benefits to stakeholders and managing
suppliers.
The project plan also prepares teams for the obstacles they might
encounter over the course of the project, and helps them understand
the cost, scope and timeframe of the project.
PROJECT EXECUTION

This is the phase that is most commonly associated

with project management. Execution is all about
building deliverables that satisfy the customer. Team
leaders make this happen by allocating resources and
keeping team members focused on their assigned
tasks.
Execution relies heavily on the planning phase. The
work and efforts of the team during the execution
phase are derived from the project plan.
PROJECT MONITORING AND CONTROL

Monitoring and control are sometimes combined with

execution because they often occur at the same time.
As teams execute their project plan, they must
constantly monitor their own progress.
To guarantee delivery of what was promised, teams
must monitor tasks to prevent scope creep, calculate
key performance indicators and track variations from
allotted cost and time. This constant vigilance helps
keep the project moving ahead smoothly.
PROJECT CLOSURE

Teams close a project when they deliver the finished project to

the customer, communicating completion to stakeholders and
releasing resources to other projects. This vital step in the
project lifecycle allows the team to evaluate and document the
project and move on the next one, using previous project
mistakes and successes to build stronger processes and more
successful teams.
Although project management may seem overwhelming at
times, breaking it down into these five distinct cycles can help
your team manage even the most complex projects and use
time and resources more wisely.
CHARACTERISTICS OF A PROJECT

• Temporary
• Unique
• Fixed Budget
• Fixed Time Frame
• Interrelated Activities
• Progressively Elaborated
FUNCTIONAL MANAGER VS PROJECT MANAGER
• Functional managers are usually
specialists, analytical and they know the
details of each operation for which they
are responsible.
• Functional Manager is responsible of
His/her duty and responsibility
• Functional Manager is responsible of day
to day activities and short term Planing
• Project managers must be generalists
that can oversee many functional areas
and should know the details about every
function of the project.
• Project Manager: Is responsible of all the
project incase of failure and Success
• Project manager is responsible of project
execution, Planning and Management
THANK YOU