Project Management

Project Planning

PROJECT PLANNING 1
PROJECT
Planned set of interrelated tasks to be executed over a
fixed period and within certain cost and other
limitations.

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Project Management
Project management is a methodological approach
to planning and guiding project processes from
start to finish.
Approach to management of work within the
constraints of time, cost, and performance
requirements.

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Project Planning
Systematic sequencing and scheduling of the tasks
comprising a project.
Project planning is a discipline for stating how to
complete a project within a certain timeframe, usually
with defined stages, and with designated resources.

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Components of General Planning
Objective
Program
Schedule
Budget
Forecast
Organization
Policy
Procedure
Standard

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Life Cycle Phase
The life cycle phase approach is not an attempt to put
handcuffs on the project manager but to provide a
methodology for uniformity in project planning.
At the end of each phase there is a meeting of project
manager, sponsor, senior management, and even the
customer, to asses the accomplishments of this life-
cycle phase and to get approval for the next phase.

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Proposal Preparation
There are four ways in which proposal preparation can
occur:
Project manager prepares entire proposal.
Proposal manager prepares entire proposal.
Project manager prepares proposal but is assisted by a
proposal manager.
Proposal manager prepares proposal but it is assisted
by a project manager.

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The Statement of Work
This is a narrative description of the end results to be
provided under the contract.
The complexity of SOW is determined by the desire of
top management, the customer, and user groups.
For projects internal to the company, the SOW is
prepared by the project office with input from the user
groups because the project office is usually composed
of personnel with writing skill.

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Project Specification
A specification list is separately identified or called out
as part of the statement of work.
Specifications are used for man-hour, equipment, and
material estimates.
Small changes in specification can cause large cost
overruns.

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Milestone Schedule
Project milestone schedules contain such information:
Project start date
Project end date
Other major milestones
Data items

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Work Breakdown Structure
In planning a project, the project manager must
structure the work into small elements that are:
Manageable, in that specific authority and
responsibility can be assigned
Independent, or with minimum interfacing with and
dependence on other ongoing element
Integra table, so that the total package can be seen
Measurable, in terms of progress

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The Planning Cycle
life-cycle phases is to provide management with control
of the critical decision points in order to:
Avoid commitment of major resources too early
Preserve future options
Maximize benefits of each project in relation to all
other projects
Assess risks

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Project Plan
The project plan provides the following framework:
Eliminate conflicts
Provide a standard communications tool
Provides verification that the contractor understands the
customer’s objectives and requirements
Provides a means for identifying inconsistencies in the
planning phase
Provides a means for early identification of problem areas
Contains all of the schedules defined as a basis for
progress analysis and reporting

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Total Project Planning
Project planning involves planning for:
Schedule development
Budget development
Project administration
Leadership styles
Conflict management

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Case Study

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About TIE
Established in 1983
introduced itself as an engineering company
provides the methodology and equipment
Work is carried out according to international
standards
Quality is the number One priority

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Company Hierarchy

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Projects Executed
Erection Complete Mill House with Turbine Facto Sugar
Mills Darya Khan
Erection Complete Mill House with Turbine Kiran Sugar
Mills Sakkar
Erection / commissioning of 80 ton/h Boiler Manufactured
by HMC Taxila at Kamalia Sugar Mills Kamalia.
Erection / commissioning of 60 ton/h Boiler manufactured
by HMC Taxila at Premier Sugar Mills D.I Khan.
Erection /commissioning of 50 ton/h Boiler manufactured
by Ittefaq Foundries Lahore.

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Project
Erection Complete Mill House
with Turbine Kiran Sugar Mills

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Step 1: Create a Project Plan
Identify all of the phases, activities and tasks
Sum up the effort needed to complete those tasks
Document all of the project inter-dependencies
List the planning assumptions and constraints
Create a detailed project planning schedule

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Statement of Work
Defining the type of supplier that they wish to appoint
Describing the materials and equipment they need
Specifying the deliverables to be provided by the
supplier
Stating their terms and conditions for payment

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Step2:CreateaResourcePlan

Types of labor required for the project

Roles and key responsibilities for each labor type
Number of people required to fill each role
Items of equipment to be used and their purposes
Types and quantities of equipment needed
Total amount of materials needed

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Step 3: Create a Financial Plan
Types of labor costs to be incurred during the project
Items of equipment needed to deliver the project
Various materials needed by the project
Unit costs for labor, equipment and materials
Other costs types such as administration
Amount of contingency needed

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Step 4: Create a Quality Plan
Identifying the customers requirements
Listing the project deliverables to be produced
Setting quality criteria for these deliverables
Defining quality standards for the deliverables
Gaining customers agreement with the targets set

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Step 5: Create a Risk Plan
Identify risks within project
Categorize and prioritize each risk
Determine the likelihood of the risks occurring
Identify the impact on the project if risk does occur

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Step 6: Create an Acceptance Plan
Creating a full list of all project deliverables
Listing the criteria for gaining customer acceptance
Putting in place, acceptance standards to be met

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Step 7: Create a Communications Plan
Listing their communications stakeholders
Defining each stakeholders communication needs
Identifying the required communications events
Determining the method and frequency of each event
Allocating resource to communications events
Building a communication event schedule

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Step 8: Create a Procurement Plan
Define their procurement requirements
Identify all of the items they need to procure
Create a sound financial justification for procuring
them

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Step 9: Contract the Suppliers
Deliverables to be provided by the supplier
Training, documentation and support to be provided
Responsibilities of both parties
Performance criteria and review process
Pricing schedule and invoicing process
Contractual terms and conditions

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Step 10: Perform Phase Review
Project is under schedule and within budget
Deliverables have been produced and approved
Risks have been controlled and mitigated
Issues have been resolved
Project is on track

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SWOT Analysis
Strengths:

Experience in many types of projects, so the clients do

not hesitate to give them their projects.
Experienced project team.
Good communication between the whole personnel

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SWOT Analysis
Weaknesses:

They increase the costs of projects

In project planning, there are many techniques and
tools but they do not mention them in their planning
schedule specifically.
The difficulty of project planning is sometime
disturbing the efficiency of project team.

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SWOT Analysis
Opportunities:
More experienced and learned people, if hired, it means a lot.
Enhanced competition might be the reason of great
performance.
 
Threats:
Competition in the market
Economic instability
Political instability
Microenvironment factors
Microenvironment factors

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Conclusion:
Without project planning, projects cannot be
delivered properly
For the success of a project the extra ordinary planning
is required which helps all the time till then the
project is completed
Planning is determining what needs to be done, by
whom, and by when.
As business fails due to inappropriate business plan as
well as projects also fails due to inappropriate project
planning.

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Recommendations:
More learned and experienced persons are required
Friendly environment
reduce the costs and try to work hard to complete the
projects in time
Different tools and techniques in the process of project
planning must be used
Be ready for competition

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